Update on Administrative
Furlough
Labor Management Partnership Meeting
14 February 2013
Notification — Potential
Administrative Furlough
Congressional notification of
administrative furlough
 Up to 176 hours for remainder of FY13
 ~16 hours/pay period
Administrative vs. shutdown furlough
14 February 2013
Office of the Director
2
Employees Subject to
Administrative Furlough
 All employees subject to furlough – minimal
exceptions
 Civilians deployed in combat zone
 Safety of life or property – only to extent needed to
prevent unacceptable risk or catastrophic gaps in the safety
and protection of life or property
 Note: all medical service civilian employees are subject to
furlough except those that provide 24-hour inpatient care or
emergency service, and personnel providing ancillary services
directly supporting the 24-hour inpatient care and emergency
services
 Employees funded 100% with non-appropriated funds
 Employees exempt by law (employees appointed by the
President with the advice and consent of the Senate - PAS)
 Foreign nationals only if furlough exceptions are required
by SOFA
Note: only rare exceptions; require approval by SECNAV and OSD (P&R)
14 February 2013
Office of the Director
3
Notification & Schedule
 Notification process
 Congress — ~14/15 February
 Unions — ~14/15 February
 I & I bargaining — 50% of civilian workforce represented by ~500
bargaining units (30 days)
 Proposal letter on furlough given to employees
 At least 30 days’ notice – ~15 March
 Signed by proposing official (person who otherwise would sign an
adverse action)
 Hand-delivered or certified mail
 Furlough decision letter given to employees
 Presented on effective date of furlough – late April
 Signed by deciding official (person authorized to grant relief)
 Hand-delivered or certified mail
Scheduling of furlough days is subject to local bargaining
requirements
14 February 2013
Office of the Director
4
General Furlough Planning
 Limited to up to 176 hours – ≤22 days through end of FY
 ~16 hours/pay period
 BSO Commanders determine hours/time dependent upon
mission requirements
 BSO Commanders may delegate the coordination and scheduling
of furloughs to carry out mission requirements
 Note: scheduling of furlough days is subject to local bargaining
requirements
 Commands & USMC prohibited from using contract funding
or premium pay (comp or overtime) to offset furloughs
 Commands may not transfer inherently governmental work
to contractors
 Furloughed employees prohibited from working from home
or on-site on furlough days — employees may not volunteer
 Furloughed employees may not substitute paid leave or
other time off for furlough time
14 February 2013
Office of the Director
5
Furlough Information Employees
 Pay – ~20% reduction in base & locality pay through end of FY
 Benefits & TSP – varies and depends on plan
 Employer contributions reduced if tied to % of base pay
 Furlough – treated like LWOP for leave accrual and benefit
purposes
 After each segment of 80 furlough hours, annual and sick leave not earned
in that pay period; repeated for every 80 hours furloughed
 Impact on high 3 — generally no effect
 WGIs – depends on length of furlough and employee waiting
period
 Holidays – if a furlough includes both the last workday before the
holiday and the first workday after the holiday, employees will not
receive holiday pay
 Outside employment – must adhere to federal ethics requirements
 Severance pay — no
 Unemployment compensation — depends on state requirements
14 February 2013
Office of the Director
6
Recap of Key Dates
 ~Feb 14/15




Congressional notification
Union notification, Labor Management Partnership Mtg.
FAQs, master brief issued to Command DCHRs
Sec Garcia issues guidance on exceptions
 Feb 27
 Requests for rare exceptions due ASN (M&RA) via OCHR
 Mar 1
 SECNAV reviews exception requests
 Sequester deadline
 Mar 18-22
 Employees officially notified of proposal to furlough
 Mar 25-29
 Employee reply period
 Mar 27
 Continuing Resolution expires
 Late April
 Potential furlough of employees begins
14 February 2013
Office of the Director
7
Taking care of people
 Civilian workforce incredibly talented and
dedicated
 Civilian impact from fiscal uncertainty and
potential furlough
 Fiscal hardship for employees dedicated to public
service
 Committed to keeping employees informed
 FAQs
 Fact sheets
 Briefings
14 February 2013
Office of the Director
8
Questions
Forward all questions to DONhrFAQ@navy.mil
https://www.portal.navy.mil/donhr/OCHRHQ/Pages/Furlough.aspx
https://www.portal.navy.mil/donhr/OCHRHQ/Pages/FiscalandBudgetUncertainty2013.aspx
Furlough Information for HR
Community
 Mechanics
 Employees pre-determined by DoD as excepted (civilians in combat zone)
do not receive a letter
 Employees excepted before 15 March do not receive a letter
 Employees not excepted by 15 March receive a proposal letter to be
furloughed
 If employees are excepted at a later time, they will receive a decision letter
of no furlough
 Employees not excepted will receive a furlough decision letter with details
about their furlough
 Employees default to furlough status — BSO Commanders will
identify specific exceptions on spreadsheets — due to be
submitted to ASN (M&RA) for consideration and approval by
SECNAV – 27 February
 Send list and exception justification to OCHR Director Doug Lundberg
(douglas.lundberg@navy.mil) with cc to Director of Staffing & Recruitment
Mary Rotchford (mary.rotchford@navy.mil)
 Furlough code for timekeeping — KE
Note: only rare exceptions; require approval by SECNAV and OSD (P&R)
14 February 2013
Office of the Director
10
Notional Timeline - Furlough
STEP 3:
STEP 6:
Union
Notification
STEP 1:
STEP 2:
STEP 4:
STEP 5:
Employee
and
Planning and Congressional
Prepare
Employee Notification
Preparations Notification Bargaining Furlough List Notification
Period
STEP 7:
Action
Effective
1/30/2013
2/14/2013
3/1/2013
3/16/2013
3/31/2013
4/15/2013
~4/21/2013
4/30/2013
14 February 2013
Office of the Director
11