Open Access at the EUI: Cadmus, EUI research repository by Lotta Svantesson EUI Repository Manager EUI Open Access Roundtable 23 October 2014 Tweeting? use #OAweekTableEUI and the general #oaweek International Open Access Week A global event, in its 7th year, promoting Open Access as a norm in scholarship and research An opportunity for the academic and research community to continue to learn about the potential benefits of Open Access, to share what they’ve learned with colleagues, and to help inspire wider participation Tweeting today? use #OAweekTableEUI and #oaweek EUI supports Open Access (OA) EUI OA Policy extract of ‘EUI Code of Ethics in Academic Research’ – The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional Repository of the EUI (Cadmus). Theses online – either immediately – or after 4-year embargo; author’s choice Signed international declarations – 2012: Budapest Open Access Initiative (BOAI) Signed by: 5814 individuals and 716 organizations* – 2011: The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities Signed by: 489 organizations* * updated figures : 17 October 2014 Cadmus content: EUI research output EUI members’ publications EUI series • Books (authored and edited) • Chapters in edited books • Journal Articles • Special issues of Journals (edited by EUI members) • Working papers (and similar series, at the EUI and elsewhere) • • • • • • EUI Ph.D. and LL.M. theses EUI Working papers EUI Policy papers EUI Lectures series EUI Research reports OA European Journal of Legal Studies (EJLS) Articles • Collected Courses of the Academy of European Law, EUI (Books and chapters) 4 Cadmus in numbers - More than 20,000 sessions / month - More than 230,000 sessions / year (623,000 page views) - Nearly 16,000 records - More than 3,600 OA - More than 1,000 publications (records) appeared in one year - More than 2,000 records added every year 5 Cadmus team assistance • • • Verifying publishers’ open access / copyright policies Author rights Checking which article version can be made available online (pre-, post-print, published version) Cadmus – content available elsewhere EUI dept web pages Reports EUI / dept / author EUI Academic Publications Linked to from EUI Directory Google Scholar 7 EUI Academic Publications • An annually published directory • Its bibliographic data comes from Cadmus • Is another vitrine for EUI research output • Illustrates more than 1,000 records 8 Departmental publications web pages • Data and images are taken from Cadmus • Department members’ publications are automatically and instantly displayed 9 EUI Directory 10 EUI PhD Theses publishing EUI Theses must be published, either: a. in Print (traditional publisher) or b. Online (in Cadmus) Online publication has become ‘obligatory’ according to EUI academic rules and regulations (as implemented since September 2014) unless published in print within 4 years 11 Authorisation to publish thesis online • • Since September 2014 EUI PhD graduates have to complete a Form The graduate can and must choose between: to authorise and make the thesis • immediate Open Access publication of the thesis available online. • online publication of the thesis after a 4-year This is also necessary in order to embargo period obtain the diploma. Article 9.13 (Publication of Thesis) of current EUI Academic Rules and Regulations for the Doctoral and Master's Programmes state: In accordance with the Convention setting up the EUI, Article 14 (1), theses approved by an Examining Board must be published. Theses can be published on paper or in electronic format with an external publisher or in the open access electronic EUI repository. In the latter case, the copyright remains with the author. If the author decides not to agree to publication of the thesis in the EUI repository but fails to publish it with an external publisher within four years after the defence or has no firm indication of proximate publication, the EUI will automatically acquire the right to publish thesis in the EUI repository. These conditions shall be accepted by the author of the thesis in a signed agreement. 12 EUI electronic theses: some figures Digital Archive • Nearly 400 volumes of ‘old’ print theses have been transformed into digital form (PDF) • Potential OA: in process Theses and their print publication • Interlinking between EUI theses and their published book versions Open Access • Nearly 250 EUI theses are available OA 13 cadmus@eui.eu cadmus.eui.eu Follow on Twitter @CadmusEUI Tweeting today? use #OAweekTableEUI and #oaweek 23 October 2014, Lotta Svantesson 14