Lotta Svantesson
EUI Repository Manager
14 th SELL meeting
Florence, 23 May 2014
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Outline
• What is EUI, OA @EUI
• What is Cadmus, scope
• Content
• Achievements: Highlights and news
• Challenges: Highlights
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EUI community
4 departments : ECO, HEC, LAW and SPS
Interdisciplinary RSCAS and MWP
Current ‘EUI figures’
• 603 Researchers / Doctoral students
• 83 Faculty
• 149 Fellows and research staff
• 208 Administrative staff
3

EUI supports OA
The EUI signed the international OA declarations in :
• 2012: Budapest Open Access Initiative (BOAI) on its 10 th anniversary
Signed by: 5779 individuals and 693 organizations*
• 2011: The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities
Signed by: 478 organizations*
* updated figures on 21 May 2014

The EUI ‘Open Access Policy’: an extract from EUI Code of Ethics in Academic Research as adopted by the
EUI Academic Council on 20 March 2013 (updated July 2013)
From Introduction:
“The EUI supports the principle of Open Access and invites its members to facilitate the widespread dissemination of their published research by reporting and depositing their publications with the Institutional
Repository of the EUI – Cadmus.”
• Encourages • Not Mandatory
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It is the vitrine for EUI’s research output
“Open Access increases a work’s visibility, audience, usage and citations, which all convert to career building”
[Peter Suber, Open Access, 2012]

Recording the EUI Research output
Publication types: Books, Chapters, Theses, Journal articles ,
Working Papers, Lecture series, Research reports
- More than 15,000 records
- More than 3.600 fulltext available in OA
- Record of publications appeared in one year: more than
1,000
- Added to Cadmus in one year: more than 2,000
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User Statistics
- Monthly visits: +20,000
- Yearly visits: +200,000
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Recent achievements
2013 Software
Upgrade
Interoperability
• DSpace (from
1.6.2 XML to 1.8.2
XML)
• OpenAIRE compliant
• Worldcat
• Now Exploring
Discovery inclusion
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Ranking web of Repositories
Ranking Position : Cadmus
Cadmus ranking over time:
January
2011
July 2011
January
2012
July 2012
January
2013
July 2013
January
2014
Top European Repositories
Top EU Repositories
Top Eurasia
Top Institutional Repositories
Top [World] Repositories
Top Italy na na
264
280 na
July 2013
• 1 st in Italy
• 73 rd in Europe
• 132 nd worldwide na na
213 na
73 na na
135
154 na
90 na na
157
186 na
84
75
100
154
175
2
Jan 2014, 14 th edition
• 2 nd in Italy
• 84 th in Europe
• and 146 th among institutional repositories over the world
73
65
86
132
151
1
84
79
94
146
165
2
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Highlights: improvements for users
• Author names -
‘clickable’ for browsing
• easier Working Paper browsing with multiple series names and numbers
• Linking between theses and published versions
(books)
Some 'oldies but goodies‘
• Usage statistics
• Annual Reports production: export from
Cadmus
• automatic display on departmental web pages
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• Verifying publishers’ copyright policies and author rights
• Checking article versions allowed
(pre-, post-print, published version)
• Book extracts, increasing
• Authors - sceptical

An article dealing with OA is not always OA
Example: OUP (IJLIT) Licence to publish
• Does not require to remove pre-print version article after publication
• Post-print version of article allowed 24 months
(!!!) after the online date of publication
How to deal with this?
COAR, LIBER, SPARC etc Recommendation on Open
Access Policies and maximum Embargo periods (12 months for the for social sciences and humanities)
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Tool for authors (and for staff)
Informs if journal/publisher allows the fulltext
OA archival of an article

Cadmus - makes it automatically available elsewhere!
Usage
Statistics
DSpace and
Google
Analytics
EUI dept web pages
Reports
EUI / dept / author
EUI
Academic
Publications
Linked to from EUI
Directory Google Scholar
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The yearly directory of EUI
Academic Publications
• Its bibliographic data comes from Cadmus
• Is another vitrine for
EUI publications, online
• Illustrates more than
1,000 records issued in
2013
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Departmental publications web pages
• Data and images are taken from Cadmus
• Department members’ publications shown here automatically and instantly
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Open Archives Initiative (OAI)
An international standard for metadata harvesting
A “body that promotes standards in archiving which allow systems to operate successfully together and exchange information.”
Open Archives
Initiative
Protocol for metadata
Harvesting
(OAI-PMH)
Cadmus is compliant, thus harvested by other portals
Increased visibility
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Cadmus ‘plays well’ together with other repositories and portals
Theses in fulltext
All Research in fulltext
FP7/ERC – Horizon 2020 Funds: obligation
EUI staff also populates taking data from Cadmus

2013: Cadmus is OpenAIRE complaint
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Blog post on Cadmus
OpenAIRE compliancy and WorldCat synchronisation
News
• Grant number
• Embargo
• Better search
• Modern Layout
Cadmus : DSpace Upgrade and
Open AIRE compliancy
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Cadmus improvements: theses
• Link to fulltext theses from Cadmus
• A link between EUI theses and Published
Book versions is made
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EUI theses: Some figures
• totally 200 EUI theses are available
OA
• More than 100 ‘old’ theses titles have been OCR scanned (for digital archival reasons)
• Out of those scanned theses 30 are available in OA (readable online in
Cadmus), i.e. almost 1/3 of those scanned
• Future idea
• Improving communication with alumni
• Authors will be approached individually
• Authorisation form
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International Open Access Week
- A global event, now in its 7th year, promoting Open Access as a norm in scholarship and research
– since 2011 @ EUI
- an opportunity for the academic and research community to continue to learn about the potential benefits of Open Access, to share what they’ve learned with colleagues, and to help inspire wider participation
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Theses Embargoed access
• Four year embargo according to new EUI academic rules and regulations
• All EUI theses available in Cadmus (OA) four years after defence date
• Implementation of embargo rule to be implemented by September 2014
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Technical objectives
• Upgrade of DSpace
(enable workflow for self-submission)
• Exploring linking to research data – interoperability
• Reinforced OA policy
• Keep up the good track in Ranking and Usage
Statistics
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Communication and OA advocacy
• Improve communication with
EUI authors, projects all the EUI community
• Authors' Selfsubmission …. Not at
EUI
• Library's role: informing and assisting (OA week)
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Thank you !
cadmus@eui.eu
cadmus.eui.eu
Follow us on Twitter
@EUILib
@CadmusEUI
23 May 2014, Lotta Svantesson
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