SECURE ENTERPRISE
COLLABORATION
IN THE CLOUD
Brought to you by ince, an integrated communications agency
Powered by intralinks
PROGRAMME
FACILITATED BY: Aldan Whitfield I Intralinks
Bhavesh Vaghela | Intralinks London
Neil Terblanche | Harmony Gold
Gerhard Johannes | Werksmans Attorneys
Brought to you by ince, an integrated communications agency
Powered by intralinks
Bhavesh Vaghela | Intralinks London
Neil Terblanche | Harmony Gold
Gerhard Johannes | Werksmans Attorneys
Brought to you by ince, an integrated communications agency
Powered by intralinks
Bhavesh Vaghela | Intralinks London
Brought to you by ince, an integrated communications agency
Powered by intralinks
SECURE COLLABORATION
Cloud market,
£95b by 2013
budget of
=
London 2012
By 2015 about 24% of all new business
software purchases will be SaaS
13.1% of worldwide software spend
Brought to you by ince, an integrated communications agency
Powered by intralinks
WHY ARE COMPANIES
ADOPTING CLOUD?
•
•
•
•
91% say its about reducing costs
79% say its about faster deployment
47% witnessed lower operating costs after cloud deployment
80% experienced improvements within 6 months of
moving to the cloud
• 93% of companies saw at least one area of improvement
• ♯1 concern is security
Brought to you by ince, an integrated communications agency
Powered by intralinks
HOW IS INFORMATION SHARED TODAY?
• 75% use email to send sensitive corporate data
• If Facebook was a country, it would be the 3rd largest in
the world
• 54% of employees use tablets for both business and
personal
• By 2016 350m employees will use smartphones -200m
will bring their own device
• 1m files saved to Dropbox every 15 minutes
• 70% of organisations* have adopted SharePoint
*5000+ employees
Brought to you by ince, an integrated communications agency
Powered by intralinks
HOW MUCH OF THIS INFORMATION IS
SENSITIVE TO YOUR BUSINESS?
Brought to you by ince, an integrated communications agency
Powered by intralinks
Neil Terblanche | Harmony Gold
Brought to you by ince, an integrated communications agency
Powered by intralinks
PROJECT OUTLINE
• Disposal of assets to
local/international bidders
• Achieve highest asset value
Brought to you by ince, an integrated communications agency
Powered by intralinks
GOING IN THE CLOUD
• Streamlined process by use of data room in the cloud
• Centralised go to location for parties to access user
friendly document structure
• Determine user access rights on documents
– prevent view /copy/save/print
• Track document interest to determine
interested parties during process
• Easy secure access via i-pad / PC without
firewall issues
• No software / installations of technology to delay
deployment of service
Brought to you by ince, an integrated communications agency
Powered by intralinks
BENEFITS OF GOING IN THE CLOUD
• Efficiency of virtual process in the cloud with control of all
documents
• Parties can conduct due diligence remotely without travel
• Update documents in centralised area are available to viewing
parties in real time
• Large files can be uploaded without issue
• On line Q&A makes process significantly more efficient
• Detailed audit trail reports of who viewed or searched
documents in the cloud
Brought to you by ince, an integrated communications agency
Powered by intralinks
CONCLUSIONS
POST IN THE CLOUD USAGE
• Secure control and management of sensitive documents
• Efficiencies and streamlining of process offer good ROI
• Easy to understand and deploy
Brought to you by ince, an integrated communications agency
Powered by intralinks
Gerhard Johannes | Werksmans Attorneys
Brought to you by ince, an integrated communications agency
Powered by intralinks
BENEFITS OF
VIRTUAL DATA ROOM
Brought to you by ince, an integrated communications agency
Powered by intralinks
VIRTUAL VS TRADITIONAL
DATA ROOM
• Electronic versions of the relevant documents are uploaded onto a
secure file server, as opposed to paper
• Multiple bidders/users may be granted access in order to review the
documents, concurrently and in private
• The data is encrypted and password protected on a secure file server
• Access to certain documents may be restricted to certain users
• Records may be generated indicating which users have accessed
which documents
• 24/7 access from any location with an internet connection
Brought to you by ince, an integrated communications agency
Powered by intralinks
VIRTUAL VS TRADITIONAL
DATA ROOM
• Extended access allows users to –
• review the documents quicker; and
• become familiar with the documents and gain better
insight, as opposed to a traditional data room, where the
time constraints may be reflected in the due diligence
report produced
• The travelling costs associated with a traditional data room
are eliminated
• There is no need to have a representative present to monitor
that documents are not removed from the room or copied,
thus reducing costs
Brought to you by ince, an integrated communications agency
Powered by intralinks
VIRTUAL VS TRADITIONAL
DATA ROOM
• Depending on the service provider and software selected, the indexing of
documents and creation of a virtual data room may take minimum effort
• Creating a traditional data room entails photocopying, indexing and filing
an extensive amount of paper, thus the environmental impact of a virtual
data room is lower
• The cost of procuring a high quality service provider is dependent on
factors such as: (i) the number of users who require access, (ii) the
volume of documents to be uploaded and (iii) the length of time required
• The costs involved in setting up a traditional data room usually include a
fee for the room itself and the labour involved in monitoring the room,
copying and indexing the documents and responding to any questions
Brought to you by ince, an integrated communications agency
Powered by intralinks
VIRTUAL VS TRADITIONAL
DATA ROOM
• New information may be added to the virtual data room by simply
creating a new folder and sending a notification to all the users
• Users are able to view a response to their questions as soon
as the answers are posted
• Certain responses may only be viewed by certain users,
as a virtual data room is more private
• It is easier to accommodate any last minute bidders
who may become involved in the transaction
• Upon completion of the due diligence, the parties may
be provided with a CD-Rom containing all the information
which was disclosed
• Having the documents in an electronic format also alleviates
the storage costs associated with a traditional data room
Brought to you by ince, an integrated communications agency
Powered by intralinks
Brought to you by ince, an integrated communications agency
Powered by intralinks
THANK YOU
Brought to you by ince, an integrated communications agency
Powered by intralinks