Creating Clubs of Excellence
The roles of
Sponsor & Mentor
218H
Objectives
Enhance your leadership skills.
Develop a new project-management
proficiency.
Expand your own communication
skills…
Become a role model
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Session specific points
A sponsor’s duties
A Mentor’s duties
Feed their enthusiasm
Complete the charter
Plan the Charter night…
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The Values of Mentoring
 Share their expertise.
 Develop their capacity to translate values and strategies
into productive actions.
 Prove themselves as valuable leaders.
 Invest in the future of Toastmasters.
 Obtain fresh perspectives.
 Build teamwork skills.
 Expose themselves to new situations in which to apply
their skills.
 Earn credit toward the Advanced Leader Silver (ALS) award.
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The Team Approach
A sponsor is a member who:
 Helps charter a new club.
 Follows leads.
 Generates interest and enthusiasm for the new club.
 Recruits members.
 Gets all of the appropriate paperwork submitted to
World Headquarters.
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A Sponsor’s Duties
The ‘prime’ contact to organize a new
club.
 Set up regular club meetings.
Complete the paperwork and plan the
charter presentation.
All work should lead to a Charter
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Official Duties
Ensure the club is strong and fully
functional.
Make sure officers understand
their duties and have the tools they
need to perform them.
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The “team” to cultivate a new Club
Teamwork
 Two sponsors
 Two mentors
 The district governor
 The lieutenant governor marketing
 Other Toastmasters (a sponsor Club)
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Cultivate a level of Excellence
Introduce
Yourself
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Attention to details….
Money Matters
 Designate a future club officer to hold
the payments.
 Hold the payments until they are sent to TI.
 (option) … Deposit the payment into
another club’s account.
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Demonstrate Excellence
Marketing Team assist with Demo Meeting
1.
2.
3.
4.
5.
Toastmaster
Timer
Ah-Counter
Grammarian
General
Evaluator
6. Speaker
7. Evaluator
8. Topicmaster
9. Guest Speaker
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What does Excellence mean?
Demo Meeting
 Keep the meeting short and within time limits.
 Include 3 aspects, if time is limited.
 Select a demonstration meeting team.
 Select Toastmasters to assume various roles.
 Invite high-level representatives.
 Have each guest sign a guest book.
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Excellence continued….
After Demo Meeting
 Introduce the sponsors and mentors.
 Conduct a brief question-and-answer session.
 Ask Toastmasters members to share
success stories.
 Complete the Application to Organize form.
 Submit the Application to Organize to World
Headquarters with the charter fee.
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Feed Their Enthusiasm
Steps to Chartering
1. Announce the next meeting.
2. Select temporary officers.
3. Follow up with reminder notices.
4. Collect money from those who have
decided to join.
5. Obtain enough money to pay the
charter fee.
6. Conclude with recognition.
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Quality Club Meetings
 Sponsor / Mentor (or Marketing person) assigned attends
EVERY meeting.
 The backbone of successful meetings is preparation.
 Familiarize the new club team with ideal
programming materials.
 Create a member-focused service perspective.
 Encourage new club groups to witness “Moments of
Truth” from The Successful Club Series.
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Create a future momentum
Member Retention begins at day 1
 Retention and finding new members is
important to a club’s longevity and performance.
Start at day 1
 Involving each member at the beginning
provides continuity for the new club and assures
a strong future leadership base.
 The entire club dynamic created in the
beginning keeps members satisfied and
involved in the program.
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Closing
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