Chapter 2
Working with Text
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Chapter Objectives
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Format text
Format paragraphs
Create and apply styles
Edit text
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Format Text
• Character panel
– Use the Character panel to format text
– Works hand in hand with Paragraph panel
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Format Text
Use the Character panel to:
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Modify leading
Track and kern text
Apply horizontal or vertical scale
Perform baseline shift
Skew text
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Format Text
• Leading is the vertical space between lines of
text
– measured from the baseline of one line of text
to the next
• Baseline – the imaginary line on which text sits
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Format Text
Font
Font style
Leading
Font size
Kerning
Kerning
Baseline shift
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Format Text
• Kerning means to increase or decrease the
space between a pair of characters.
• Tracking is like kerning but it is applied to an
entire word, sentence or paragraph
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Format Text
• Superscript character- A superscript character
is a small character that is positioned to the
upper-right of a word.
• A footnote is a superscript
• Subscript character – opposite of superscript,
the character rests below the word
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Format Text
• Superscript and subscript characters are
commands found on the Character panel menu.
• Another command on the Character panel menu
is Underline – good for creating lines under text.
– Line width is determined by point size of text
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Format Text
Example of a
superscript
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Format Paragraphs
• The Paragraph panel is the command center for
modifying paragraphs or blocks of text also
known as body copy.
• The Paragraph panel controls text alignment,
indents, space before and after paragraphs and
drop shadows.
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Format Paragraphs
• A drop cap is a design element in which the first
letter or letters of a paragraph are increased in
size to create a visual effect.
• A pull quote is a paragraph in which both the
left and right indents are larger than the other
paragraphs in the same document.
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Format Paragraphs
• Widows and orphans are words or single lines
of text that become separated from the other
lines in a paragraph. Orphans are left alone at
the bottom of a page and widows at the top.
• Use the Paragraph panel commands to control
the appearance of widows and orphans.
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Format Paragraphs
Paragraph panel list arrow
Left Indent
Alignment buttons
Right Indent
Align to Baseline Grid
First Line Left Indent
Space Before text box
Space After text box
Drop Cap Number of Lines
text box
Drop Cap One or More
Characters text box
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Format Paragraphs
• A paragraph return, also called a hard return,
is inserted into the text formatting by pressing
[Enter] (Win) or [return] (Mac).
• A soft return moves words down to the next
baseline but does not create a new paragraph.
– Create a soft return by pressing and holding
[Shift] while pressing [Enter] (Win) or [return]
(Mac)
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Create and Apply Styles
• A style is a group of formatting attributes, such
as font, font size, color, and tracking, that is
applied to text—whenever and wherever you
want it to appear.
• Using styles saves you time, and keeps a
consistent look among text in a document.
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Create and Apply Styles
• You use the Character Styles panel to create
styles for individual words or characters, such as
a footnote.
• You use the Paragraph Styles panel to apply a
style to a paragraph. Paragraph styles include
formatting options such as indents and drop
caps.
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Create and Apply Styles
• You use the Character Styles panel to create
styles for individual words or characters, such as
a footnote.
• You use the Paragraph Styles panel to apply a
style to a paragraph. Paragraph styles include
formatting options such as indents and drop
caps.
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Create and Apply Styles
• To create a style, format text or a paragraph,
select it, click the Character Styles or Paragraph
Styles list arrow, then click New Character Style
or New Paragraph Style.
• Name the style and then click OK.
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Create and Apply Styles
• You can make additional formatting choices or
changes to your style in the New Character Style
dialog box or the New Paragraph Style dialog
box.
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Create and Apply Styles
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Create and Apply Styles
QUICKTIP
You can easily import character and paragraph styles
from other InDesign documents. Click the Character
Styles or Paragraph Styles panel list arrow, then click
Load Character Styles or Load Paragraph Styles. You’ll
be prompted to navigate to the documents that have the
styles you wish to import.
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Create and Apply Styles
Character Styles panel
Three styles
Paragraph Styles panel
Two styles
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Create and Apply Styles
QUICKTIP
Glyphs are type characters that you won’t find on your keyboard—
characters such as trademark and registration mark signs, arrows,
cent signs, boxes, and so forth. InDesign makes it easy to find and
use glyphs. Click Type on the Application bar, then click Glyphs to
display the Glyphs panel. Click the document window with the Type
tool, then double-click the glyph on the Glyphs panel that you wish
to insert.
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Edit Text
• Use the Find/Change command to find text in a
document and change it to something else.
– for example, you could find every instance of
Mary and change it to Maria
• The Find/Change dialog box is a very powerful
editing tool.
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Edit Text
Type what you want to find
Type what you want to change it to
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Edit Text
• Check Spelling
– Use the Spell checker to find misspelled
words in a document.
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Edit Text
• The spell checker identifies words that it doesn’t
find in its dictionary, offers you a list of
suggested corrections, and asks you what you
want to do.
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Edit Text
Misspelled word
Suggestions
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Edit Text
• You can add commonly used words to the User
Dictionary by clicking the Add button.
• Words, such as names, added to the User
Dictionary will no longer be flagged as
misspelled words.
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