COMPUTER ACCOUNTING WITH
QUICKBOOKS 2013
CHAPTER 2
Donna Kay
CHAPTER 2 OVERVIEW
Customize:
 QuickBooks Software Editions
 QuickBooks Preferences
 QuickBooks Chart of Accounts
 QuickBooks Security
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
QUICKBOOKS EDITIONS
QuickBooks Software Editions:
 QuickBooks Pro
 QuickBooks Premier
 QuickBooks Accountant
 QuickBooks Enterprise Solutions
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
QUICKBOOKS PREFERENCES
Edit menu > Preferences
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
CHART OF ACCOUNTS
Chart of Accounts:
 Lists accounts and account numbers
 Automatically created by QuickBooks
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
ACCOUNT CATEGORIES
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
ACCOUNT CATEGORIES
Non-posting Accounts:
 Purchase Orders
 Estimates
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS LISTS
Lists provide supporting detail:
 Customer List
 Vendor List
 Employee List
 Item List
 Payroll Item List
 Class List
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
CHART OF ACCOUNTS
 Add accounts
 Update accounts
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
CHART OF ACCOUNTS
 Edit accounts
 Delete accounts
 Print account listing
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
GO PAPERLESS
CHART OF ACCOUNTS
 Select Account > Re-sort List
 Select Reports > Account Listing
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
GO PAPERLESS
CHART OF ACCOUNTS
 Select Excel > Update Existing
Worksheet
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
GO PAPERLESS
CHART OF ACCOUNTS
 Select Replace existing
workbook
 Browse for YourFirstName
LastName CH2 REPORTS
Excel file
 Select Sheet
 Select Advanced
 Uncheck Spaces between
columns
 Uncheck QuickBooks
Export Guide worksheet
with helpful advice.
 Select Export.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS SECURITY
QuickBooks
without security
precautions…
…is like leaving
your front door
unlocked and
open!
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS SECURITY
Without restricted
access,
an intruder has open
access
to your entire
accounting system!
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS SECURITY
To prevent unauthorized
access to your
QuickBooks accounting
system, use:
 User IDs
 Passwords
 Restricted access
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
RESTRICTED ACCESS
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
QUICKBOOKS SECURITY
Beware the Coffee
Break Bandit....
…when QuickBooks
is left open
on unattended
computers.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
CUSTOMIZE
QUICKBOOKS CALENDAR
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013
TO LEARN MORE …
See Chapter 2
Visit the Online Learning Center
www.mhhe.com/kay2013
Visit
www.myquickbooks.me
COMPUTER ACCOUNTING WITH QUICKBOOKS 2013