Please sign in and have refreshments
“The most promising strategy for sustained, substantive
school improvement is developing the ability for school
personnel to function as professional learning communities.”
(DuFour & Eaker, 1998)
PLC Facilitator Agenda
August, 2013
• Where are we? Where are we Going?
• Plan for September 20--Icebreaker
--Norms
--Questions to consider
• What are your questions/goals?
PLC Organization
Configuration of Teams—work with
principals to make them meaningful, if
across buildings we can help coordinate.
Leadership of Teams—several trained
facilitators, share the leadership, new
facilitators to be trained September 6,
decide who will go to principal/
facilitator/PD Rep meeting
Schedule for September 20
7:30 to 11:30 PD in the Buildings
11:30 to 12:30 Lunch
12:30 to 3:30 PLCs Meet
PLC Sample Agenda
• Team Building Activity
• Develop/Revise Norms
• Data Day Plan (Specials/Core)
• Develop/Finalize a General Plan for the Year
• Activities/Topics as determined by the PLC & principal.
85% of time on Questions of a PLC
It is easy to get the players.
Getting ‘em to play together,
that’s the hard part.
--Casey Stengel
Clipboard
Microscope
Which one are you?
Puppy
Beach Ball
Organized
Detail tasks
Clipboard
Analyzing
Check Facts
Microscope
Responsive
Encouraging
Bouncy, bubbly
Thinks outside
the box
Beach Ball
Puppy
Activity
PURPOSE: Awareness of individual differences and
contributions each has to make in the PLC
PROCEDURE:
A. Each person goes to an area of the room representing their
item.
B. Those gathered at the same location discuss the following:
1. What are the strengths of this style? (4 adjectives)
2. What are the limitations of this style? (4 adjectives)
3. What other style is most difficult to work with and why?
4. What do other people need to know about us so that we
can work together more effectively?
C. Each group share their answers to the questions.
TAKE NOTES AS YOU DISCUSS THE 4 QUESTIONS
Large groups may want CHART PAPER
Follow Up Activity
How important is this understanding in forming teams?
NOT just a fun activity we do and forget! This activity gives us insight
about important elements involved in working as part of a team.
What is the make up of our team?
What are the advantages of our team make-up?
What obstacles might occur for us given our team make-up?
How can we use what we know about how we work together in
groups to be more effective and efficient in our team?
How can we use what we know about the make-up of our team in
decision making and conflict resolution?
NORMS PACKET
DEVELOP/REVISIT NORMS
• Revisit Last Year’s Norms
• Revise
• Start from Scratch
• Include Ways for Publishing & Enforcing Norms
NORMS EXIST WHETHER OR NOT
YOU ACKNOWLEDGE THEM!!!
“NORM FORM” 20__-20__
PLC GROUP:________________________________
NORM
ENFORCEMENT METHOD
PUBLISHING: How will we keep the norms at the
forefront of our PLC?
COMMITMENT:
Below is the signature of each PLC member who is
willing to abide by the norms and be responsible for enforcing them.
TURN IN TO THE PRINCIPAL AT THE FIRST PLC FACILITATOR/PRINCIPAL MEETING
Norms
Why we need them?
What they are? Samples/Categories
How to develop/revise the norms
Publishing the norms
Enforcing them
Periodic evaluation
NORMS EXIST WHETHER OR NOT
YOU ACKNOWLEDGE THEM!!!
Why Norms are Needed
Norms are ground rules to identify behaviors that will
help us do our work & discourage behaviors that
interfere with a group’s effectiveness.
•
•
•
•
•
How we act
How we interact
How we conduct business
How we make decisions
How we communicate—to have honest discussions
that enable everyone to participate & be heard.
NORMS EXIST WHETHER OR NOT
YOU ACKNOWLEDGE THEM
Categories of Norms
•
•
•
•
•
Time
Confidentiality
Decision Making
Participation
Leadership
SAMPLE NORMS FOR PLC’s
TIME/ATTENDANCE:
•
Start & Stop on time
•
Stay on task
•
Attend all meetings
CONFIDENTIALITY
•
Say what you need to here in the room, not in the parking lot
•
Individual comments are confidential
DECISION MAKING
•
Reach decisions by consensus, fist to five
•
Use data to drive decisions
•
We will publicly support all decisions made by the group
PARTICIPATION
•
Stay on task, focus on what we have control over and what moves the PLC forward
•
Listen and hear one another’s viewpoints—look at pros & cons
•
It is your responsibility to make sure your idea is put in the room
•
Speak directly to the person and you have issue with.
•
Address issues, not personalities
•
Commit to getting representative views, allow equal airtime for all participants
•
Focus on being a change agent
•
Be willing to experiment and make mistakes
•
Think creatively
•
Be responsible for the work of the PLC
LEADERSHIP:
•
Assign and rotate roles of timekeeper, recorder/secretary, leader, etc.
ACTIVITY FOR DEVELOPING
NORMS
PURPOSE:
• To ensure all members have the opportunity to contribute
• To increase productivity & effectiveness
• To facilitate the achievement of your goals
PROCESS:
• Put the categories for norms on the board, may want to add a
miscellaneous
• Each person records behavior you consider ideal for a group, one
per slip of paper and place it under the appropriate category.
• 1 or 2 people will work with each category to group those with
similar ideas together.
• For each group of behaviors, the group writes a norm, record on
chart paper.
• Determine support for the norms
• Adopt final set of norms
OPTIONAL ACTIVITY
Publishing Norms
How can you keep them visible?
•
•
•
•
Posted in meeting room
Copy for everyone
Review at the beginning of each meeting
Include on the top of each agenda
Enforcing Norms
WHO IS RESPONSIBLE? ALL GROUP MEMBERS
Norms will be violated so talk about violations & how violations
will be dealt with.
If you don’t call attention to violations, you are creating a
second set of norms.
Ask: “How would you prefer to be notified you have violated a
norm.”
Keep it light hearted , like throwing foam balls at someone who
comes in late. Use colored cards, flags, hankies, money in a
jar….. All members must agree to these methods.
Periodically evaluate the adherence to the norm—How well did
we do on this norm.
5 Principles of Successful Meetings
• Discuss only one topic at a time
• Use only one process at a time
• Achieve interactive and balanced
participation
• Respect cognitive conflict by eliciting
disagreements and respecting other
viewpoints
• Have all understand and agree to meeting
roles and responsibilities
Consensus occurs when…
1. All points of view have been heard
2. The will of the group is evident even to those who
most oppose it.
Use Fist to Five to get consensus
All participants start with a fist and then put up the
number of fingers to indicate their level of support for
the topic.
5 = greatest support, fist=no support
Those most opposed have the opportunity to voice
their opposition. This is not a VOTE just an
opportunity for those who are opposed the explain
their reasoning for the opposition.
PLC EARLY OUT MONTHLY LOG for _____, 200_
PLC GROUP NAME:___________________________________________
Members Present:____________________________________________
Members Absent:_____________________________________________
QUESTIONS TO BE ADDRESSED
During today’s PLC time
Next PLC Time
•What do we want students to learn? (Curriculum Objectives, Unit Development)
•How will we know if they learned it? (Assessment, Unit Development, Data Analysis)
•How will we help the students learn it? (Instruction, Unit Development)
•What will we do if they didn’t/did learn it? (Instruction, RTI, Enrichment)
TODAY’s GOAL:
RELATED SMART GOAL:
SUMMARY OF TODAY’s PLC TIME: (Include any data reported)
AGENDA FOR THE NEXT PLC TIME:
Date:
Time:
GOAL:
Materials to Bring:
Individual Responsibilities:
Professional Development Needs:
Place:
Leader:
PLC LOG
PLC Team:________________________________ DATE: _________________________________
SIGN-IN:
Present
Present
Present
AGENDA
GOAL:
SUMMARY OF TODAY’S MEETING
PLAN FOR NEXT MEETING:
List Absentees
PLC LOG FOR:_____________________________________________ (name of group)
LOG # _____ DATE ____________________________ Time: __________ TODAY’S FACILITATOR: _____________________
Members Present: __________________________________________________ Members Absent: _________________________
__________________________________________________________________
_________________________
__________________________________________________________________
_________________________
Goal:
Agenda Items:
What happened today? Briefly describe discussion/activities.
Application: What are the results of what you are learning and doing TODAY?
NEXT MEETING: DATE: __________ TIME _________ FACILITATOR: ______________________ PLACE: ______________
AGENDA ITEMS: ___________________________________________________________________________________________
___________________________________________________________________________________________________________
PREPARE OR BRING: ________________________ _______________________________________________________________
___________________________________________________________________________________________________________
Questions to Consider
as you plan for your year
• Focus: As you consider our district-wide
mission, “maximizing learning for all students”,
what will be important for your PLC to focus on
this year?
• Products: What products related to your focus
might be important for your PLC to produce or
provide input on this year?
• Support: What support from your building and
the district would be most helpful for you as a
facilitator for your PLC? What topics would be
helpful to include in the new PLC facilitator
training?
PLC YEARLY PLAN SHEET
BUILDING: _______________________PLC GROUP NAME:_________________________________
Brainstorm with your Principal and PLC to plan the work of the PLC for the year to include:
Question #1: What do we want students to learn? ELO’s, Pacing Guides, Common Core State Standards,
Reading/Writing…
Question #2: How will we know they learned it? Common Assessments, formative assessments, proficiency
levels, common scoring, reviewing student work…
Question #3: How can we help them learn it? Lesson planning, instructional strategies, student engagement….
Question #4: What will we do if they did/did not learn it? Emphasizing who and what, interventions &
enrichments…
What are the Professional Development needs of this building/ PLC, how & when will they best be
met?
PLC Yearly PLAN SHEET
September 20 (Data Day)
October 11
November 1
January 3 (1/2 day)
February 14
March 14
APPLICATION FOR PROFESSIONAL DEVELOPMENT FUNDS
20-
TO
20-
APPLICATION PROCEDURE:
1. Complete p.1 & 2 of this form. Print the form and attach a copy of printed material from the sponsoring
organization which includes costs, dates, times, and location.
2. Present a hard copy and send the completed form electronically to a building PD Representative for:
a. Approval/denial of funds from the building PD budget (in consultation with the principal)
b. Approval to attend the activity (in consultation with the principal)
3. Complete the follow-up section within one month of the event.
BUILDING
TEACHING ASSIGNMENT
PARTICIPANTS NAMES
Describe how you will share the information received with others in our district.
FOLLOW-UP SECTION--COMPLETE AND RETURN TO THE PD BUILDING REP. WITHIN
ONE MONTH FROM ATTENDANCE.
DUE:
A. I learned and have incorporated the following into my classroom as a result of this PD Activity:
B. I shared information with colleagues in the following manner:
C. What evidence is there that student achievement in my classroom
was improved as a result of my participation in this activity?
PROCEDURE FOR APPROVED APPLICATIONS
1. Registration, reservations, receipts, & applications for reimbursement etc. will be your responsibility.
2. Include the PD Activity # given below on ALL Purchase Orders, sub requests, requests for reimbursement, etc.
3. If for any reason you are unable to attend the activity, return this sheet to your PDC building
representative ASAP. This will allow funds to be used for other activities.
BUILDING APPROVAL:
Approved
Approved
Funding from Building Funds:
Participation:
Denied
Denied
Building Principal Signature:
Date:
Building PD Representative Signature:
Date:
PDC USE ONLY:
Action Taken:
Approved
Reason if Denied:
PD Activity #:
P. O. #:
Denied
Partially Approved
What is the direction for your building/PLC for 13-14?
PLC’s
Focus on educational issues
not school politics
not student behavior
not personalities
not school procedures & policies
District-Wide Norm 85% of time on Questions of a PLC
• Be in touch if you have questions.
• Thank you for your time and commitment
to your PLC and our students.