Supporting Successful Data
Collection
School improvement is everyone’s job

Assessment team & classroom teachers
collect data
Assessment Team
 DIBELS 1:1 Assessments
 easyCBM 1:1 Assessments
 Give easyCBM Comprehension
& Vocabulary assessments in
computer lab
Classroom Teachers
 Select a ‘manageable’ number
of students to assess on DIBELS
& easyCBM 1:1 assessments
 Give whole group assessments
DIBELS DAZE (3rd grade only)
 Give easyCBM Comprehension
& Vocabulary assessments in
computer lab
School Improvement Specialists
Build Capacity
Adding Capacity versus Building Capacity
Think – Pair – Share
1. Think: Take a minute to think on your own.
What is the difference between adding
capacity and building capacity
2. Pair: Have a conversation with your partner
and come to an agreement about those two
terms
3. Share at your table.
Data and School Improvement
Specialists
Build Capacity through the Gradual
Release of Responsibility
Your role as a School Improvement
Specialists is to support/improve the
data collection system in your school
so that it can be self-sustaining when
you leave.
Data Collection Basics
Who gives the tests?
 When and where are the tests given?
 How is the assessment schedule
determined?
 How are materials and resources
organized?
 Who enters data into websites?

Question: Who gives the tests?
Possible assessors
 Classroom teachers and educational
assistants
 Specialists and support staff
 SPED, ESL, Title I, Speech
Pathologists, School Psychologists, etc.
 Principals and Assistant Principals
Question: Who gives the tests?
Other considerations…
 Become knowledgeable about who is
trained to administer DIBELS & easyCBM
 Schedule time with assessors to review
the administration of DIBELS K-3 and
easyCBM 4-8
 Consider scheduling a ‘runner’ to bring
classes or groups of students to
assessment location
Question: When and where are the
tests given?
Benchmark Assessment windows:
Fall, Sept 6 – Sept 28
Winter, Jan 12 – Feb 2
Spring, May 14 – June 5
Locations often used include:
library
cafeteria
computer lab
classrooms
Question: How is the assessment schedule
determined?

See DIBELS Module 9 Training Manual, pgs.
176-177, for estimates of time required for
DIBELS measures
 easyCBM: 50 minutes (recommended to give
vocabulary test first - @ 15 mins – followed by
comprehension - @ 35 mins.
 Check on availability of cafeteria, library,
computer lab or other spaces used for
assessment
 Consider other events on the school calendar
How are materials and resources
organized?

DIBELS materials are ordered from
textbooks@pps.net. Order form is available at
www.pps.k12.or.us/departments/curriculum/4192.htm
Print labels with student name & classroom
teacher name
 Print student and assessor copies of easyCBM
fluency passages
 Organize students DIBELS booklets by
classroom
 Check supply of stop watches and clip boards

Question: Who enters data into the
website?

SIS role is to support/improve the data entry
process at the school
 Ensure teachers have user names and passwords

DIBELS: https://dibels.uoregon.edu



easyCBM: http://pps.or.easycbm.com



Username = pps + pps username (ex. ppsdcogan)
Password = pps + employee ID # (ex. pps015629)
Username = pps username (ex. dcogan)
Password = employee ID # without preceding zeroes
(ex. 15629)
For help, contact Daniel Cogan:dcogan@pps.net
SIS Role in Data Collection

Talk with key players at your school so you can understand the
current data collection system and determine how you will
support and/or improve it





Who gives the tests?
When and where are the tests given?
How is the testing schedule determined?
How are materials and resources organized?
Who enters data into websites?
Table Activity:
Experienced SIS shares responses to each question.
Others listen in preparation for Give One/Get One…
Protocol: Give One-Get One
Give One/Get One:
•Take a note pad with you.
•Get up and mingle. Introduce yourself and share 1 idea
and get 1 idea. Be sure you have a good enough
understanding to be able to share with another, should
you decide.
•Find another partner and repeat.
Table Activity: Whip Around Protocol
•Choose top 3 ideas
•3 rounds, 30 seconds – 1 minute per person
Share one idea each round