Interview Broker
JULIE POLLAK
MEDICAL EDUCATION COORDINATOR II
MEDICAL COLLEGE OF WISCONSIN
What is Interview Broker?
 www.interviewbroker.com
 Self scheduling: Let recruits schedule their own
interviews and save time by minimizing the number of
redundant email and telephone exchanges.
 Virtual Staff: Interview Scheduling handled behind the
scenes. Free up your human resources.
 Interviewers: Stop chasing down interviewers. Instead,
maintain a pool of interviewers who can sign up based on
their own availability.
 Simple: Select your interview dates. Import your recruits.
Click to send invitations. Then, print out who is coming
on the interview day.
Key Features
 Online self scheduling of applicants & interviewers
 Send configurable interview offer, rejection,
acceptance, and waitlist emails with the click of a
button.
 Import recruit data from spreadsheets or exported
data, e.g. ERAS.
 Schedule full day (one set of applicants per day) vs.
AM/PM (two sets of applicants per day) interview
schedules.
Benefits
 No need to field telephone calls, read through emails, and update
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calendars!
Virtual: Applicants have the ability to self-schedule their interviews.
Scheduling and rescheduling of interviews are all applicant driven.
Convenience: Interview Broker provides applicants the freedom to
schedule and reschedule their interviews during non-business
hours, facilitating their ability to coordinate travel and
accommodations while imparting a positive impression of flexibility
to your organization.
Professionalism: The interview process is often one of the earliest
interactions with applicants and, therefore, one of the earliest
opportunities to impart a favorable impression of an organization.
The Easy Process
 Create a campaign
 Set up Interview Dates for the Campaign and configure the
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number of Interview Slots for each date.
Add Applicants to the campaign. Import from a spreadsheet
or from ERAS. Applicants can also be manually added.
Customize Email Templates to communicate with applicants
including invitations, acceptances, waitlists, and rejections.
Invite Applicants by simply checking off their names and
clicking the Invite button. This sends out the invitation email
and begins the self-scheduling process.
Optionally, Interviewers can also be added and scheduled
following similar steps.
The Good….
 You will still work with ERAS BUT
 You no longer have to field hundreds of emails/phone calls
from applicants to set up/change/cancel interviews.
 The cost is minimal…only $1.99 per interviewed candidate. So
you can invite 200 people but if only 100 sign up to interview,
you will only pay for those 100 people.
 We have had excellent feedback from candidates. They loved it
and how easy it is to use.
 Web based product so you can have several people log in and
use Interview Broker.
The Good (cont.)
 Everything is in one place
 When you first start Interview Broker, you set up everything in
one place:
Interview Dates (AM/PM session if applicable) and # of spots for
each date/session
 Invitation to candidates
 I adjusted these emails based on the different emails we send to
different candidates (ie our students, top students, etc.)
 Interview Day details (driving directions, times, etc. can be set up
for AM and PM)
 Rejection/wait list emails
 There is a custom tab that you can use for anything. I use for our
dinner letter that is sent to candidates.
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The Bad…
 You still have to work with ERAS so you move back and
forth between ERAS and Interview Broker.
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I still listed the interview date for candidates in ERAS
The day of each interview, I still marked Interviewed in ERAS.
We still use ERAS for scoring/ranking all candidates.
 It’s still pretty new so there is still work to be done BUT
they are willing to work with you
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They added AM/PM session per my request.
They added Interviewers per my request.
They added an email function to let me know when a candidate
changed dates or declined an interview. Before, you had to keep
logging on every day to see if there were any changes/cancellations.
The Bad (cont.)
 Need to edit all text in Word before copying/pasting into
Interview Broker otherwise the text/sizes/spaces will get
messed up. Or you simply type all your information directly
into Interview Broker.
 Not a lot of directions on the site. I figured most things out
on my own or by calling/emailing Interview Broker.
My Opinion
 LOVE this
 Extreme time saver on my part
 LOW cost per applicant
 Will definitely use next year
 Worried that cost will go up eventually the more
programs that use this
Cheat Sheet
 I have a cheat sheet that is uploaded to the CORD
website or you can email me at: jpollak@mcw.edu
 I will be more than happy to help you. Just give me a
call or an email.