COGIC Church Administration Module 2 Core Directives in Administration Core Directives: Nuts and Bolts of Ministry The Administrator’s Tool Box In church administration, you have a defined set of tools to work with to move a ministry toward God’s ideal. Your role in the process as an administrator is actually a “nuts and bolts” role in facilitating God’s vision for the ministry in a defined, strategic and efficient manner – a stewardship or management role Core Directives: A Quick Summary Let’s create some working definitions…. Core Distinctives: I will use the words “core distinctives” to describe a set of unique categories that guide personal life and ministry life. These core distinctives will include Values, Vision, Mission, Strategy, Objectives, and Goals. Values are the underlying assumptions and beliefs that determine WHY we are doing what we are doing. It is important that we discover the values that motivate our own life and ministry, so that we can work with them and stay true to them – they are like a compass that keeps us on the right track Vision is an ideal picture of what the future could or should be like, and answers the question WHAT will it be like. It may take many words to adequately describe my vision. We will spend the rest of this module considering vision as a powerful tool in a leaders hand. Core Directives: A Quick Summary Mission is a short statement of WHERE we are going. It is a condensed statement that expresses how we will actualize the values we hold to move us toward the vision we have. Strategy answers the question “HOW?” It is a plan that advances our life or ministry toward the ideal picture God has (His Vision). It is incremental and measurable in nature, and accomplishes purpose one step at a time, in “bite size” pieces. Objectives are broad statement of a larger strategy that further refine the picture of “HOW” we will move toward our vision. Goals are time-specific and measurable increments to accomplish an objective Consider an ordinary road trip with the family Always remember…. VALUES determine WHY I will take the trip. I value family, so I want to spend time investing in them. I value rest, realizing it is God’s command to be replenished. I value fellowship, looking forward to time with the ones I love. VISION determines WHAT I will do with our vacation. It is my ideal picture of what the vacation should or could look like. I see in advance 10 days, the hotel I would like to stay at, where we will eat, what activities we will do. I see them before they happen clearly, so that I can use the vision to make plans, reservations, and driving directions. Cont… Consider an ordinary road trip with the family MISSION becomes WHERE we are going. Our mission is to take the family to Florida and have fun. The vision for how to do that is elaborate, and requires many words to describe. The mission is very simple, requiring few words. In accomplishing the vision and mission, we bring to life the values that we hold dear as we enjoy family, rest, and fellowship. STRATEGY is my detailed plan for HOW to make my vision and mission come to pass. It consists of broad OBJECTIVES (Drive the car to Florida, Spend time in the hotel, Do selected activities). For these objectives, there are specific GOALS and even sub-goals to accomplish each objective. The objective “Driving the car to Florida” has many supporting goals that are time specific and measurable (i.e. Change the oil in the car on Tuesday at 3PM before the trip, Map the most efficient route by Wednesday at 5PM when we leave, Drive to Macon, Georgia and arrive by 9PM Thursday at the Marriot Hotel, etc.) Administrator’s Role In church administration, my primary task is to clearly understand God’s vision and values to facilitate their implementation in the real world in a strategic manner: I must see the vision (big picture – the end from the beginning – how it looks when we are done) I must understand the core values (the shaping factors – why we are going there) I must comprehend the mission (where we are going) I must clearly define the route (strategic plan) that we will take and plot the precise pathway (objectives) in a step-by-step and time-specific manner ( objectives and goals) I must make provision for the human and financial resource needs to accomplish the tasks, goals, and objectives in an orderly and precise manner. Core Directives: A Look at the Role of Values in Administration Understanding Values Malphurs defines “Core Values” as the constant, passionate, biblical core beliefs that drive ministry. Values are the bottom line beliefs, written or unwritten, that shape the way reality is around us. They answer the question “WHY?” Values have certain defined characteristics that make them easy to identify: Values are CONSTANT: They are deeply held beliefs and assumptions that should be based on the Scriptures and therefore are not usually compromised or changed over time Values are PASSIONATE: They are beliefs that we are passionate about – we live and die for these kind of beliefs. They invoke deeply held feelings. Understanding Values VALUES actually determine the other core distinctives of a ministry. Each ministry has its own written or unwritten set of assumption and beliefs that shape reality. These values shape the collective soul (culture) of a group of people as they come together. VALUES motivate people to be involved, yield a sense of what is important, provide pathways for growth and change, as well as dictate behavior and action. VALUES shape the character of a person or ministry, and thereby determine how the person or ministry functions. VALUES actually determine the vision, mission, and strategic plan for a ministry Distilling Values Identity – Leadership: God assembles people for a reason – many times for who He has made them to be – their themes, passions, and vision is often a clue to what He wants the church to be. This may also determine if I a still a fit for the church, or leadership in the church – do we have congruent values? Identity – People: The people within a ministry or church are often a great clue to the values that are present. Values attract people who resonate with similar values. Who are the people that come to church? What is the “theme” or “thread” that runs through the church? Worship, outreach, prayer, benevolence as themes translate to fellowship, love for the lost, intimacy, and mercy in the values, which will attract people with similar values. Distilling Values Identity – Community: God often sovereignly places a church or ministry in a particular geographical location to serve and minister to them. The church, because it may be composed of a large number of people from a particular community, begins to take on the values of the community, which can be a indicator of which values could be, should be, or actually are present. Activities: Distillation of the key activities, as determined by the amount of time, money, and human resources, that a ministry or church engages in, will often correctly identify the values at work. Core Directives: A Look at Visioneering at Work in Administration Defining Vision Vision – The ability to clearly see the future Eph 1:9, 10: Our lives and our ministries are not about us! They are about HIM – the summing up of all things in HIM Isa 46:9, 10: We are created beings – He is Lord. He is the one with the plan, we are a part of that plan. He is the Master Architect – He sees the future as He has planned it, and this dictates vision. Psa 139: His level of planning and detail is unimaginable – He sees how He wants things to be in tremendous detail! As a PERSON, my job is to walk with God and allow him to reveal details about His personal plan for my life – this establishes PERSONAL VISION, and helps me walk into God’s plan for my life as I see His ideal picture for my future Cont… Understanding Vision Remember: Values define vision, and vision defines strategic plan – the actions we take to realize the fulfillment of vision: God’s Vision: Since we are discerning HIS vision for the future, we are aligning ourselves with the purpose of God, and this invokes His Lordship, direction, provision, and power – it is not self-serving, but Godserving. It allows us to see the future through God’s eyes, as it could or should be. Direction: When vision is clearly seen, it provides the clue to what we should do AND what we should NOT do. Vision empowers us with the capacity to know what direction to proceed in, which is a critical trait that leaders must have. It gives us short-term direction as we incrementally move toward the vision’s fulfillment. What Clear Vision Produces Remember the effects that clear vision has: Unity: People are inspired by vision, and when they can see a clear picture of the future, it has the effect of causing a group of people to fall into unity around the vision – it becomes our common ground and pathway toward the future. Passion: When vision is articulated well, and people can see the picture of the way the future could or should be, it often provokes a passionate response toward getting there. People want to see the vision become real. They embrace it as their own. They sacrifice to make it happen, and will live and die for it. It energizes them! Risk Taking: Accomplishing vision requires change – that is why we spent two modules on “Leading Change.” Each incremental change required to move closer toward the ideal vision is stressful and has a cost attached to it. A clear understanding of vision inspires people to be more willing to take risks. Understanding Vision As a LEADER, my job is to walk with God and allow Him to reveal details about His plan for my church or ministry – this establishes MINISTRY VISION. Vision becomes God’s big picture of an ultimate destination. It is His picture of the way He wants my life or ministry to be in the future. Administration relates to vision in a very practical manner – whereas a leader sees the vision, articulates it clearly and keeps the ministry focused on it, an administrators primary role is to implement the vision and tie human and financial resources to the realization of the end pictured in the vision Core Directives: A Look at Strategic Plan at Work in Administration Where Does Strategic Planning Fit? Strategic Planning is an expression of the core directives of the church or ministry, that allows the ministry to realize its vision over time, and actualize its core values: Values are at the heart of everything. They answer the question “why?” They are the deeply seated beliefs or assumptions that determine the shape of reality as they unconsciously or consciously direct our decision-making. Godly values have their source in the truth, God’s Word, and/or the very heart and nature of God. Values must be distilled with God in mind. Where Does Strategic Planning Fit? Strategic Planning is at the core of who God is and the fulfillment of His plan: God’s creating is the best example of strategic planning that exists! Its detail, interdependency, precision, and beauty are in part due to His nature as planner and organizer! Psa 139 – God has a very detailed plan for His creation and all of the people that have, or ever will, exist. His thoughts for each one outnumber the sands of the sea! Isa 46:9, 10 – God functions like a master architect, knowing the end from the very beginning, and planning for, in detail, all aspects of our lives, when as yet we were not born! Prov 21:5 – God blesses the plans of the diligent, when they are made in a wise and humble manner Where Does Strategic Planning Fit? Jam 4:14-17 – When our plans are not informed by God, and we do not have the humility to see that we are not ultimately in control of tomorrow, we are in serious error. Titus 1:7 – Ultimately we are stewards: God owns it all, He has just left us in charge of certain people and things, to produce a profit for Him, in the wisest way possible. Luke 12:42-49 – Ultimately, Strategic Planning is an expression of stewardship – the utilization of the things that belong to the Lord, that have been released to us, to produce a profit for Him. Matt 25:14-30 – Our reward from the master will be determined on the profit we have made for Him by using the resources He has entrusted us with to produce a profit. Wisdom, accountability, and shrewdness are essential in this process. Where Does Strategic Planning Fit? In many Renewal circles, planning is associated with “quenching the Holy Spirit,” because of the value of spontaneity, which is, indeed part of the nature of God. This aversion to planning is, however, a misapplication of this value – planning is an essential for any endeavor, and spontaneity should be realized in our “flexibility” in the execution of the plan: Chaos: God is a specialist at bringing order out of disorder, because order is a characteristic of His nature. When He comes in contact with chaos, it takes on His order (Gen 1:1-2), as His spirit “broods” over the face of the deep. Order: is valued, because it represents who God is, and therefore is what He does. This can be seen in statements made about the church and order (I Cor 14:40, KJV). Strategic planning is a concerted attempt to bring definition and order to the sequence of steps that must be taken to bring a vision to pass. It focuses time, resources, and human gifting on task to bring the vision into reality Why is strategic planning so important? Strategic planning allows the church or ministry to have a high degree of focus as it seeks to move toward making the picture of the future a reality: Reactionary: A church or ministry without a well developed strategic plan tends to drift and stall in its movement. Its ministry and actions are often random, without reason, or reactionary, rather than pro-active. Focus: A church or ministry without strong strategic planning often is diffuse in nature with a scattered nature to its ministry and efforts. Time, resources, and human gifting are often spread thinly, in many directions, that ultimately do not help to make the vision a reality. Why is strategic planning so important? Confused: A church or ministry that does not have a clearly written strategic plan will often have little alignment of vision or values. If I can’t see where I am going (vision), and don’t know why I am going there (values), how should I know what I am supposed to do (Strategic Plan)? Uncertain: If I do not have a context for decision-making (values, vision, mission), then people who follow me become confused, because they don’t “understand the rules of the game.” I am unable to inspire confidence in my decisions, because they sense that I don’t know where I am going, even if I am going there fast!. Core directives, including Strategic Planning, are essential to leadership! Why is strategic planning so important? Team Ministry: It is rare that God entrusts strategic planning to one individual. Strategic planning is usually done by a team of individuals, in key leadership positions, that have a variety of gift-mixes, who cooperate to produce a strategic plan. Continuous: The key to high quality strategic planning is that it is a PROCESS that is ongoing, and never complete, until the vision is a reality. Flexibility: The ability to evaluate and adjust the plan is essential to any process (feedback loop) so that the plan is dynamic and able to change as events, circumstances, and God’s leading dictate. Why is strategic planning so important? The building of a strategic plan can be done in multiple ways, but it is important that each method for building a strategic plan have several elements to it: Goals: The strategic plan must take the mission of the church or ministry and determine specific goals or objectives that when fulfilled, will bring the mission and its vision to pass. Tasks: Each broad goal or objective must be divided into a set of time specific and measurable actions or events that when accomplished, produce the outcome that its goal describes. Leadership: The key to the success of any strategic plan is to determine who is best suited by gifting and experience to lead the effort of fulfilling a specific task within the plan. Why is strategic planning so important? Tracking: You cannot expect unless you inspect. In order to be successful, each strategic plan must have the human resources and systems built in that track its progress against plan, and keep it on track. Dynamic: Each strategic plan must include regular review of the progress toward plan, evaluation of the effectiveness at reaching the goal, and troubleshooting to correct problems. This process should inform the revision of the plan, as dictated by the feedback from these points of inspection, to produce a dynamic plan that changes regularly, adjusting for greater efficiency and according to need. Some Final Thoughts Administrators function in a vital role: Next week in Module 3 we will talk about actual models for strategic planning Can you see now why you must “be” an administrator to “do” administration? Is your life a values-driven life that is spent deliberately actualizing your values in everyday decisions and actions? Is your life vision-driven: in touch with God’s end picture for finishing well and ever moving toward His “big picture” for your life? Do you live your life in a strategic manner, using your time, resources, and energy to implement a strategic and deliberate plan to bring about God’s vision – do you have long term objectives, and short term goals with clearly defined tasks to take you closer to His vision for your life?