Introduction to DigiTool Version 3.0
 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor (Meditor)
 DigiTool Resource Discovery
 DigiTool Collection Management
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What is DigiTool?
DigiTool is an enterprise solution for the
management of digital assets in libraries and
academic environments.
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What is DigiTool?
Modular, flexible, open architecture addresses current
and future requirements of:
Institutional Repositories
Theses Research Papers
Committee Reports
Educational Materials
Special Collections
E-reserves, and Licensed Collections
National Heritage Collections
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What Does DigiTool Do?
DigiTool enables institutions to create,
manage, preserve, locally administered
digital collections…
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…and empowers end users in exploring the
digital collections and accessing digital content.
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DigiTool Modules
Deposit
Single
&
Bulk
Search
&
Index
Dispatcher
&
Viewers
Approval
Web Services
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System Components – Technology
J2EE AP
Web-based
Collection Management
X-Server, OAI, Z39.50
J2EE AP
Web-based
Delivery Viewers
J2EE AP
Dispatcher
Web-based
Resource Discovery
Metadata Editor
PC Application
Resource
Discovery
Server
PC Server
J2EE AP
Web-based
Ingest
J2EE AP
Web-based
Deposit
J2EE AP
Indexes
Oracle
Indexer
Repository
Harvester
Objects
Storage
Introduction to DigiTool Version 3.0
Metadata
Oracle
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Repository
Main characteristics:
Responsible for storage and management of
objects.
Stand-alone component with a standard API (Web
Services).
File storage: local (NFS), remote (URL).
Local storage is controlled by storage rules.
Metadata storage in “XML boxes” based on the
metadata type (e.g., descriptive, technical).
Decomposition of compound objects (e.g., METS)
to facilitate long term preservation.
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Descriptive Metadata
File stream
Title: Spring
Creator: Jones, John
Subject: Scenery
Subject: Flowers
Subject: Seasons
Description: Kids in a flowering field
Administrative Metadata
File name: spring981182.jpg
File size: 780KB
Technical
Software environments
File: type: Image
Installation requirements
Mime: Type: image/jpeg
Access facilitators: Checksum: 9811821243567643
Process type: Migration
Rights holder:
Process purpose: Format obsolete
Preservation
Contact address:
Permission type: Display
Rights
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Simple Object Representation
OBJECT PID
Persistent ID
File
Descriptive DC
Descriptive MARC
Technical NISO
Preservation
Metadata records can be shared between objects.
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Metadata Linking – Detail
Metadata is associated with a digital entity, but not
exclusively.
Multiple digital entities can “point” to the same
metadata, on a metadata-by-metadata basis.
PID 1001
PID 1002
MID 11 is shared by 2 Digital
Entities PID 1001/1002
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MID 10
MID 11
MID 12
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Storage Management
Storage Rules determine to which Storage Group a
certain object is directed. Storage rules can be based
on ingest application, preservation level,
administrative unit, file size, MIME type, or a
combination of these elements.
Storage Groups determine the storage type, i.e.,
location root and folder break.
Storage Groups and Storage Rules are controlled by
the repository administrator.
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Deposit Module
 Designed to support the acceptance of digital object deposits:
 of scholarly work from students/professors (e.g.,
theses, dissertations, etc.).
 of learning objects by instructors.
 of special collections by non- staff users (e.g., student,
faculty members, outsource) as part of collection creation.
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Deposit Module
 Consists of three main user interfaces:
 Deposit – serves depositors for the deposit of objects
 Approver – serves approvers for the review of the deposits
 Management – allows the configuration of the deposit
workflow, depositor and approver profiles and groups
 Deposits are ingested into the Repository only after approval
 Ingest into the Repository can be:
 Automatic when a deposit is approved
 Via the Ingest module where pre ingest tasks can be
further defined
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Deposit Module – Main Features
 Status-driven deposit management
 Special deposit workflows (wizard) for different material types:
 Special descriptive forms for each material type
 Imposes submission rules per material type (i.e., up to a
certain size, only certain formats)
 Manages depositor profiles
 Assigns material types to depositors
 Controls number of deposits
 Assigns depositor to approver
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Depositor Interface
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New Deposit Activity
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Ingest Module
 Two main functions:
 Creation and submission of new ingest activities –
bulk and individual
 Monitoring of ingest status (scheduled, running
success etc.)
 Ingest activities can be initiated directly from the Ingest
application or by pre-defined for automatic ingest via the
Deposit Module
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Ingest Main Functions
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Ingest Architecture
 One loader, multi transformers
 Transformer – take objects and/or metadata as input,
and transform it to the Repository digital entity
representation.
 Ingest activity is a workflow that combines a
certain transforming process with pre-ingest tasks,
and is followed by the generic loader.
 All loads (including batch) are processed as individual
digital entities to control loading errors.
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Ingest Activity
A typical workflow for submission of Ingest activity:
 1. Enter activity name and schedule time for running,
select type of transformer and determine the
background tasks to run as part of the ingest activity.
 2. Order/Select background tasks into a task chain
 3. Select Digital Entity template and select/verify
background task parameters
 4. Point to location of files or upload files
 5. Submit
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Ingest Activity – File upload
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Meditor - Metadata Editor
 The metadata editor in version 3.0 supports editing of the
following metadata types:
 Descriptive Metadata
 MARC
 Dublin Core (Dublin XML)
 Technical metadata
 Image - NISO Z39.87 for still images (MIX)
 Text – textmd (NYU - METS-Extension)
 Audio - Audio Technical Metadata (LOC AMD)
 Video - Video Technical Metadata (LOC VMD)
 Preservation metadata – Based on PREMIS
 Object History metadata – Based on PREMIS
 Rights metadata (EXL)
 Ability to add local fields to all metadata types
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Metadata Editor — Main Features
 A client application that provides tools for the effective
management of metadata:
 Templates (local and server)
 Tag-information
 Controlling rights (ownership) to the level of metadata type
 Controlling editing rights and record editing history
 Allows viewing of object while cataloging
 Allows browsing between objects, based on
relationships
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Metadata Editor: Screen Layout
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Resource Discovery – Main Features
Collection Management and Personal Collections
The new delivery system with four new viewers
Flexible indexes that allow:
Inclusion of objects with different descriptive formats
(e.g., MARC, DC) in the same index.
Creation of one index for objects owned by
different administrative units (i.e., Union Catalog).
Recomposition of compound objects (all
manifestations or all pages of a book joined in one
result).
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Resource Discovery Interface
Search
Persistent Toolbar
Collection Exploration
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Resource Discovery: Main Components
•
Simple Search: search functionality targeted for
novice users
•
Advanced Search: search functionality targeted for
more experienced users
•
Collection exploration
•
Object Viewing
•
User Registration
•
My Space: management of personal data
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Simple Search Options
The Simple Search is the most basic form of searching DigiTool,
carried out as a word search in all fields of the resource.
There are several possible ways to conduct a simple search:
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Advanced Search Options
An array of options to perform complex keyword searches.
Search of several indexes simultaneously, indicating terms
relations by Boolean operators and limiting a search by media
type or file format.
Search in XML tags.
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Manifestations
The manifestation list is available from the brief view search
results screen by clicking the thumbnail (or ellipsis) and from the
full view search results screen.
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Delivery
 DigiTool provides out-of-the-box viewers for:
 Single objects
 Multi-page objects (METS)
 EAD objects
 e-Shelf viewer
 Text viewer
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Viewing Objects Side by Side
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Viewing Compound Objects - METS
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Viewing Compound Objects – EAD
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Personal Collection
Designed to support instructional/educational
activities.
Approved users, such as professors or instructors,
can load objects in their e-Shelf and arrange them in
a folder structure, together with objects from the
main repository.
Users can share their personal collections with other
users (e.g., students) by publishing the collection
and receiving a unique URL.
Shared collection can be linked via a simple URL, and
easily embedded in CMS/VLE systems.
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 About Version 3.0
 DigiTool Repository
 DigiTool Deposit
 DigiTool Ingest
 DigiTool Metadata Editor
 DigiTool Resource Discovery
 DigiTool Collection Management
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Collection Management Module
The institution can arrange objects in a hierarchical
collection structure.
Staff members use a dedicated web-based interface
for creation, management, and publishing of
collections.
A collection record can point either to a child
collection of records (e.g., Art, Paintings) or can
include pointers to specific objects or group of
objects.
Each collection record can include title, description,
and thumbnail.
Each object can be part of more than one collection.
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Logical vs. Itemized
 A collection can be defined with a search command (i.e.,
logical) or a list of Object PID’s (itemized)
 A logical collection demands “instantiating” the search
command to derive an actual list of objects
 The end result of the 2 collection types is a list of
records, defined under Collection Management by search
query or a list of Object PIDs.
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Collection Management User Interface
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Collections in Results View
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Navigating by Module
http://hostname:port/main
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Navigating by Module
Meditor – Launch Bar
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Databases/Units in DigiTool
Three types of units exist:
1. Admin Unit is a database that controls the work activity
of cataloging, deposit, ingest, etc. for that specific unit
only. e.g. DTL01, DTL02
2. Silo Unit is a database that holds the data and
configuration for the Web-based Resource Discovery
e.g. GEN01
3. System Unit is a database that controls systemrelated activities such as users, repository, storage and
cache e.g. DAT01, REP00, EXT01, VIR01
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Support for Multi-Administrative Units
It is a single institutional repository for consortia or
multi-branch academic institutions.
Each unit manages and controls its collections within
the common repository.
Patrons search all of the collections via a single
resource-discovery interface.
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Thank you!
www.exlibrisgroup.com
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