Print Management & Associated Savings from
Consolidating Printing Devices
Adrian Cheetham
Higher and Further Education Account Manager
South West England
13-Apr-15
1
The Cost of Printing
The Cost of Unmanaged Print
How visible are you print
costs?
• 70%
Costof organisations have no
idea how much print is costing
them1
•Establish a baseline
:
References:
1 Gartner, 2005 2 ICM, 2008 3 IDC, 2004
1 IDC,
2006
The Cost of Printing
The Cost of Unmanaged Print
How visible are you print
costs?
of Revenue is spent on
•1-3%
Cost
document output
15% of all IT time is spent in print
•related
issues
•41% of all documents found on
printers is sensitive
:
References:
1 Gartner, 2005 2 ICM, 2008 3 IDC, 2004
1 IDC,
2006
What are your priorities?
Improved Staff and Student
Experience?
Paper Savings?
Cost Reductions?
Carbon Footprint Reduction?
Service Improvements?
Less Burden on IT Resource?
Document Security?
13-Apr-15
4
•
Canon want you to print less on less devices
•
MFD’s or printers? What is the right answer?
•
Balanced Deployment
•
Ensure documents are printed on the optimum device
•
Ratio’s between 20 – 35 users to 1device
•
Duplex / Mono output as standard
•
Deliver faxes and documents electronically
Up to 40% saving
On your print costs
•
Case Study Cornwall College
•
Reduced printer fleet from 550 to 200 – reduced power consumption
•
All expensive Colour inkjets removed
•
Colour printing reduced from 25% - 8% of all output
•
Duplex printing risen from 5.75% to 67% 1000 boxes per annum
•
Secure Printing has led to 18% of all print jobs being deleted by user or
system
•
Savings from secure printing in 1st 6 months exceeded the cost of the
solution £54k
•
Duplex / Mono output as default
•
Automatic ‘Scan to Me’ has reduced output
Up to 40% saving
On your print costs
Print Management
• Use a modular & scalable solution
•Works from Staff to Student to Print Room
•Secure Print – confidentiality and reduce wastage
•Rules Based Routing – Authorization Workflow
•Job Ticketing – CRD/Print room integration
•End to end solution
•Universal Driver – reduce the burden on IT
•Works across both PC’s and Mac’s
•Detailed reports – what if?
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Key Factors for Success
• Choose a supplier with the scale, experience and expertise to fully
deliver and continuously innovate an institute wide solution
• Establish a baseline
• Agree project roll out timescales and resources
• Consult with user groups
• Stay flexible and responsive through implementation and transition
• Maintain user communication to drive adoption
• Once implemented look for further areas to improve document
processes
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Thank you – Any Questions?
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