Objectives
Monitoring the Account lodged by the candidates so
that further actions can be taken.
To monitor:Candidate
total expenses
Funds given by political party to the candidate
Funds given by others to the candidate
Expense understated or not
Candidate expenses exceed ceiling amount or not
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Introduction
 Expense by candidate over public meetings, posters,
banners, vehicle etc.
 Ceiling for candidate expenditure

Different for different states and elections.
 This account must be a correct account of election
expenses.
 Each candidate has to lodge an account of election
expenditure before the DEO within thirty days of
declaration of result.
 And it should be in a manner prescribed by Election
Commission of India.
Introduction
After scrutiny of the account of election expenses
maintained by the candidate/his election agent, the
DEO will send a report to the Commission in
prescribed format.
The candidate who

did not lodge his account

or if there are discrepancies in the account
gets a notice by the Commission, which is served on the
candidate by the DEO.
Then DEO will send a Supplementary report with the
reply of candidates who got the notices
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Election Commission
Can even Disqualify a candidate in case the
account is found to be incorrect or untrue.
 Grounds:
1. The candidate does not lodge an account of
election expenses in time and manner.
2. The account lodged by the candidate is incorrect
and untrue.
Process flow
Lodging of Election Expenses Account
by the Candidate to DEO
DEO will send a report to the Commission in
prescribed format through CEO
Election Commission filter the accounts on grounds :
Account Lodged ? /Lodged in Time ? /Lodged in Manner ?
& Issues Notices to the Candidate
DEO Supplementary Report
Election Commission can further take action on
candidate or even disqualify him if not satisfied with
the Candidate’s reply
Lodging of Accounts by the candidate
 The candidate shall lodge the account of his elections
expenses with the DEO within 30 days from the date of
declaration of result.
 If 30th day is a state holiday then the next working day will
be the last day for the candidate to lodge the account.
 The account lodged should be in the format prescribed by
the Election commission.
 This account must be a correct account of election
expenses.
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ROLES
 ECI
 Can monitor the candidate accounts online
 Feed details like



Result date
Last date for lodging of account
Ceiling amount
 CEO
 Can monitor the candidate accounts online
 Give comments on DEO report
 DEO
 Data entry of the scrutiny reports is to be done by DEOs as
per software provided by the commission
DEO module
 Data entry
 Date of Lodging of accounts
 Defects in format






Abstract statement (Part I to Part IV) not filled up/not
signed.
Duly sworn in Affidavit of the candidate is not filed.
Register of Day to day accounts along with bank register
and cash register not duly signed by the candidate.
Vouchers in respect of items of election expenditure not
submitted/not signed by the candidate or his election
agent.
Self Certified copy of the statement of Bank account for
election expenses not submitted.
All receipts for election expenses were not deposited in the
aforesaid bank a/c and all payments except petty expenses
were not made by cheque.
DEO module contd…
 Candidate expense details
 Public meetings/Rally
 Campaign materials
 Media expenses including paid news, surrogate news
 Vehicles
 Erection of gates,arches,cutouts,banners
 Campaign workers
 Visiting dignitaries other than star campaigners
 Others
 Funds given by Political party:
 Party name
 Mode of payment(cash/ cheque or in kind)
 Amount
DEO module contd…
 Funds given by Others:
 Sponsor’s name
 Mode of payment(cash/ cheque or in kind)
 Amount

Expenses Understated:







Item of Expenditure
Details (if any)
Date of observation
Page no. of shadow observation register
Amount observed
Amount according to candidate
Amount understated (auto calculated)
Notice issued to the candidates
with defects in the account lodged
by ECI
Actions
Notice served by DEO and got
an acknowledgement
Reply received
ECI
satisfied
with the
reply
Hearing done
No
ECI
satisfied
with the
reply
Yes
Case dropped
Yes
No
Disqualified
Types of Notices
 Not Lodged
 Not in Time
 Not in Manner
 Not in (Time & Manner)
CEO module
 Can monitor all candidates accounts.
 Can give comments on DEO report submitted.
ECI module
 Result date
 Last date for Lodging of accounts
 Expenditure ceiling amount
 Notice printing and issuing
 Action on Candidates
Reports
 Candidate wise: Complete DEO Report
 Expense Details
 AC wise: Summary Report of DEO
 Candidates with Defects
 Candidates exceeds expenditure ceiling
 Action taken on candidate
 District wise: Candidates with Defects
 Action taken on candidate
 State wise: Party expenses on Candidate
THANKS
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