Christine Smith Stetler, RN, CPC MD Solutions, Inc Concepts Covered Preparation- what should you do NOW Engaging providers early Note based Physician Advisory Group Tips regarding analysis of your current configuration Translating your current build into v11 v11 Note building features you should take advantage of Take a deep breath…… You cannot find peace by avoiding life. Virginia Woolf Before You Board the Plane, Train, Bus or Car to Illinois, North Carolina, etc Lay your own mental groundwork Know your site’s workflows Visit, visit, visit- you will be surprised Know the frequently used Note Definitions Review notes- by specialty, by ‘super’ users and ‘semi’ users, etc Know the frequently used Text Templates Know the frequently used Mtemplates Know any specialized usage of Note (to create requisitions, to fax specialized documentation, etc) Review all of your open cases in SupportForce- focus on those related to Note and listed as ‘future version’ Write your questions down- have them for class RIGHT NOW If you use or purchased Forms Go look at them NOW!!!!! ‘Wrangling’, centering, aligning—these are all concepts you will use in Form development Once you’ve Deplaned, Detrained, Debus’d, Decar’d…… GET INTO YOUR TEST SYSTEM AND REBUILD WHAT YOU DID IN TRAINING Why? Well, I didn't put an expiration date on the sentiment, but I figure it's got the shelf life of a dairy product. It's going to start to curdle in about a week Sarah Jessica Parker as Carrie Bradshaw, Sex and the City NEVER TOO EARLY Host ‘lunch and learns’ Host a coffee bar Start getting v11 Note in front of the providers and staff as quickly as possible Start with ‘wow’ factors first Forms reading left to right Multiple outputs available Chart tabs at their fingertips while in NAW PAG/PUG Note Decision Makers If you have a PAG/PUG start here The Note PAG/PUG should hold the respect of their peers and a strong interest in Note Your site visits mentioned previously should include keeping your eye on potential candidates Group Decisions: ROS, PE (Brief Forms), Auto Config, workflow Specialty Based Decisions: HPI, PE (Comprehensive Forms), Procedure Forms, Plans PAG/PUG Note Decision Makers Develop a Project Plan Be specific in what is needed from the PUG/PAG Review Mark up Feedback Develop a Communication Plan/Strategy Shared communication site (ex. SharePoint) E-mail review SCRUM Meetings Reviewing Current Configuration SSMT, SSMT, SSMT Document Types Sort by Active/Review with PAG/PUG Templates Sort by Specialty/Review with PAG/PUG Know what is actually being used Custom report writing Analysis of chart notes Reviewing Current Configuration ‘Low Hanging Fruit’ Review screenshots and rendering of current ‘common’ office visit Close review of ROS and PE for ‘quick wins’ in Form review/development Procedures- screenshots rendering of templates or deindentified samples of transcription What’s ‘Loved’, What’s ‘Hated’ and What’s ‘Loved to Hate’…. Look for frank commentary from PUG/PAG Translation to v11 Document Types- will move smoothly Text Templates- will move- CAUTION advised Behavior of Text Templates in v11 not exactly like v10 Give strong consideration to change over to Forms Mtemplates- Medcin yes/Template no Mtemplates are now forms Forms give the ability to create labels, use Medcin and use free text Medcin rendering can also be edited to something more clinician friendly Translation to v11 Text Templates Still called ‘Text Templates’ Do not have the same ‘feel’ in v11 The Text Template ‘fall back’ option may not be needed Mtemplates Essentially now Note Forms ‘Deep Dive’ GONE, left to right horizontal set up No longer ‘married’ to Medcin’s exact verbiage Note Definitions Now Note Templates New TOC Options Misc Sections now need to be translated- start mapping Up side- you can add your own note sections- USE CAUTION Translation to v11 Do Not Work in a Vacuum Work with PAG/work on expediting approvals Ask PAG members to offer to ‘take call’ for quick questions Work on the Quick Wins/Heavy Hitters FIRST ROS PE Procedures Do not get ‘hung up’ on low use/high development time forms Tips & Tricks DEBUG- your new BFF Check your rendering AS YOU BUILD Quickly find rendering errors (typos, flow issues, ordering issues, etc) SNIPPING TOOL- your second new BFF Better screen capture Capture only what you need to maximize visibility Allows more room for ‘mark up’ when presented to PAG/PUG CMT- your third new BFF Move newly developed forms easily between environment LOTS of Content- double edged sword as it can get excessive to go through it all