ePortfolio
Guide to Electronic Submission
for National Board
Initial, Retake, and Renewal
Candidates
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Benefits of Electronic
Submissions
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Elimination of shipping costs
Extended portfolio deadline
Opportunity to use spring lessons
More efficient, secure delivery system
Reduced risk of making packaging and formatting
errors
Features to Facilitate
Online Submissions
• Tutorial guides for uploading submissions
• Temporary storing features to upload and remove
draft documents and videos until submission or
submission deadline
• Automated process for transcoding most video files
• Tracking capabilities to monitor progress
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Getting Started
• System is available from April 1 to May 16.
• Follow Portfolio Instructions: Parts 1 and 2 for
your certificate area.
• Obtain your voucher code(s) to access the system.
• Register and enter your voucher code(s) to submit
your evidence online.
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Obtaining Voucher Code
• Make sure your account is paid in full.
• First time candidates: Make sure eligibility
prerequisites are met.
• You will be e-mailed a voucher code, or set of
codes, to use for access to the ePortfolio system.
• Update My Profile with preferred e-mail address.
• Add NBPTSReg@pearson.com to your safe sender
list to ensure receipt of codes and notifications.
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To Register and Use
ePortfolio System
1. Access the National Board website:
www.nbpts.org/eportfolio.
2. Click the link to the ePortfolio system.
3. Click “Register” in the top navigation of the
ePortolio website.
4. Follow instructions to create an account.
5. Enter your voucher code(s) in the text box.
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Making Changes
• Refer to Guide to National Board Certification for
specific instructions regarding product, certificate,
or entry changes.
• If you make changes after you’ve obtained your
voucher code(s), these codes will be invalidated;
you will be e-mailed new voucher code(s).
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Making Changes (cont.)
• If you have already registered using the invalidated
voucher code(s), the entry information for those
codes will be removed from your account.
• Click on “Register” link, sign in using your
registration information, and add the new voucher
code(s) you receive.
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Online Video Trainings
The NBPTS website has online videos for step-by-step
instructions for the following:
• Registration
• Uploading evidence such as scanned documents
• Portfolio submissions
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Submissions to ePortfolio
• Initial Candidates: Submit portfolio Entries 1-4
for your selected certificate area.
• Retake Candidates: Submit only evidence for
entries you have selected to retake.
• Renewal Candidates: Submit evidence for
Components 1-3 and reflection.
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System Specifics—Computer
• Use Windows XP or later; Internet Explorer 8.0 or
higher or Firefox 4 or later
Or
• Use Mac, OS X v10.6; Safari 5 or later
• Internet Connection should be high speed.
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System Specifics —Software
• Adobe Flash Player 10.1 or higher
• Adobe Reader 10.1.3 or later (version 9.5—
as an alternative
• Microsoft Word 1997-2003 or later, or
OpenOffice 3
• Adobe Flash Player or Reader Free—
http://get.adobe.com/flashplayer
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Sample Submission for
AYA-ELA: Entry One
Analysis of Student Growth in Reading and Writing-4 Files
1. Contextual Information Sheet(s)
2. Written Commentary (13 pages)
3. Student A Packet
4. Student B Packet
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Sample Submission for
AYA-ELA: Entry 2
Instructional Analysis: Whole-Class Discussion-Submit 5 files
1. Contextual Information Sheet(s)
2. Written Commentary (11 pages)
3. Entry 2 Classroom Layout Form
4. Video recording (15 minutes)
5. Instructional Materials
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Sample Submission for
AYA-ELA: Entry 3
Instructional Analysis: Small Groups—Submit 5 files
1. Contextual Information Sheet(s)
2. Written Commentary (11 pages)
3. Entry 3 Classroom Layout Form
4. Video recording (15 minutes)
5. Instructional Materials
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Sample Submission for
AYA-ELA: Entry 4
Documented Accomplishments;
Contributions to Student Learning—4 files
1. Contextual Information Sheet(s)
2. Description and analysis (10 pages for up to 8
accomplishments)
3. Documentation (16 pages)
4. Reflection (2 pages)
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Cover Sheets and Forms
Submit Cover Sheets & Forms in the Portfolio
Instructions: Part II that…
• Require you to enter information about the
evidence you are submitting.
• Include prompts you must respond to on a separate
sheet of paper.
• Identify the evidence attached.
(You my submit these as PDF files. If you scan these as graphic files, you
may insert them into word processing files.)
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Written Commentaries &
Reflections
Submit Written Commentaries and Reflections by…
• Following format specifications found in the
Portfolio Instructions (font size, margins, number
of pages)
• Using Microsoft Word, Open Office, or PDF files.
• Adhering to guidelines for merging PDF files.
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Submission of Video
Recordings
• Adhere to format specifications in Portfolio
Instructions.
• Submit as an flv, asf, qt, mov, mpg, mpeg, avi,
wmv,mp4, or m4v file.
• If your video consists of multiple segments, submit
only the segment(s) allowed for your entry for
scoring.
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Resources for Video Formats
Refer to “Recommended Video Formats and Settings”
about the following:
• Video file type
• Common file extensions
• Video codecs
• Media player support
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Submitting Videos
• Video files might take as long as one hour to
upload and appear as “Ready.”
• See “Recommended Media Format” about the
following: file size, resolution, frame rotation,
frame rate, pixels, deinterlace, and keyframes.
• Refer to NB video exporting guides for Windows
Movie Maker, iPhoto, and iMovie.
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Submitting Videos (cont.)
• The ePortfolio system has a 500- megabytes file
size limit for each uploaded file.
• There is no limit for the number of MB uploaded
for an entire portfolio.
• Compress larger video files before submission.
Refer to “Video Conversion and Compression
Guides for Window Users and Mac OS X Users.”
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Submissions of Other Types
of Evidence
• Artifacts, evidence, and cover sheets are gathered
as hardcopy and electronic files.
• Submit as Microsoft Word, Open Office, or PDF
files.
• To scan documents, use a stand-alone scanner or an
all-in-one printer/scanner/copier/fax machine.
• Insert graphic files into a word processing
document prior to uploading materials in
ePortfolio.
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Electronic Submission
at a Glance
• This document, found at www.nbpts.org, lists the
evidence to submit electronically for each
certificate area.
• It also lists cover sheets and forms from the
Portfolio Instructions: Part 2 that no longer need
to be submitted.
• A chart with submission details for renewal is also
available.
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To Submit Your Materials
(per entry)
1.
2.
3.
4.
Access www.nbpts.org
Click the link to the ePortfolio system and log in.
Click “Start.” Follow prompts to upload.
Mark “Ready to Submit.” (Watch the progress bar
that indicates completion.)
5. Click “Submit Portfolio Entry for Scoring.”
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NB Documents:
ePortfolio Help
On the National Board Website:
• Copying Your Video File from a DVD and
Converting It for Submission
• Scanning and Submitting Hard-copy Evidence
• Submitting Evidence in PDF Format
• Troubleshooting Tips
• Most Frequently Asked Questions
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Additional ePortfolio Help
On the National Board Website (cont.)
• Tips for Mac Users and Microsoft Word Users
• Recommended Video Formats and Settings
• Video Compression Guide for MAC and PC Users
Also
• Many graphics, pictures, charts, illustrations to
create technological procedures
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ePortfolio Troubleshooting
Tips
Information regarding (1) symptoms, (2) likely causes,
(3) what to do, and (4) where to find more information
is available for the following:
• Uploading files:
Network Speed
File Size
File Format
• Submitting Files
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Confirmation of Submissions
• Try to submit by May 1 to allow extra time for any
possible problems (deadline: May 16).
• You will receive an e-mail confirmation for each
entry you submit indicating successful submission
for scoring.
• After the submission deadline, if you have
materials in the ePortfolio system that have not
been submitted, all uploaded materials (even if
incomplete) will be submitted for scoring as is.
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Extra Help with Submissions
• ePortfolio system--online help and online training-www.nbpts.org/eportfolio.
• Customer Support--1-800-22-TEACH Monday
through Friday, 8:00 AM to 6:00 PM CST
• Guide to Electronic Submission
• Electronic Submission at a Glance: Information
by Assessment
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Additional SC Contacts
• nationalboard@cerra.org
• Virginia Bartels: virginia@cerra.org (Program
Facilitator for NB endeavors at CERRA)
• www.cerra.org: National Board Link
• nbsupport.blogspot.com: Jenna Hallman’s NB
blog
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