TROOP
Annual Program Planning
1
What we are going to accomplish
We’ll know what planning
is and why it is important
What resources can help
putting a plan together
Putting together a
program for a year
How to make the plan
work at Troop meetings
Get everyone involved &
letting them know the plan
Troop 160
Oneonta, Alabama
2
What is a Plan?
A Map
Shows where the troop is headed, where the
challenges are and what you can expect to
find along the way.
Provides a sense of direction
Communicates to all what the objectives are
Troop 160
Oneonta, Alabama
3
Planning
Long-term
 Planning that occurs at the annual troop program
planning conference.
 Determine what the troop will be doing for the next 12
months
Short-term
 Planning that occurs monthly during PLC
 By reviewing the annual program plan and filling in
the details, troop leaders can finalize details of the
troop meetings and activates for the coming month.
Troop 160
Oneonta, Alabama
4
What needs to be included in the Plan?
 What (activity)
 What do you want to do?
 How much will it cost?
 How long will it last?
 Where (place)
 Where will activity be done?
 Where are we going to go?
 When (time & date)
 When is the activity or event
 Who
 Who will coordinate or be in charge?
 Who is responsible for various portions of activity
 How
 What do we need to accomplish activity
• Equipment, transportation, requirements
Troop 160
Oneonta, Alabama
5
Building the Plan
Do your homework
 Evaluate the Troop’s past year
 Gather District and Council dates
• (camporees summer camp, banquets)
 Gather dates for community and school functions,
holidays
 Review status of advancement for troop
 Determine what kind of activities might be needed to
help boys progress
 Write down priorities / goals of the troop
• High adventure, service projects, fund raising
Troop 160
Oneonta, Alabama
6
Building the Plan
Get Patrol Input
Brainstorm ideas for activities
Pare down the list to the top
10-12 of most interest
Check Guide to Safe Scouting
for age-appropriateness &
other requirements for
activities being planned
Troop 160
Oneonta, Alabama
7
Finalizing the Plan
Hold the Annual Program Planning
Conference
Meeting of PLC to discuss and map out the
troop activities for the coming year.
Active Roles
SPL, ASPL, PL, Troop Guide, Quartermaster
Supportive Roles
SM, ASM, Jr ASM
During the meeting Patrol Leaders are speaking for the members
of their patrol not expressing their own personal interest
Troop 160
Oneonta, Alabama
8
Making the Plan, Reality
Annual Troop Program Planning Conference
 Develop troop goals
• Examples – 11 monthly campouts, 2 merit badge camps,
summer camp, camporee, backpacking, WinterBlast
 Select the major events
• Examples - Camporee, Summer Camp, High Adventure
 Select the program features
• Example - canoeing, climbing, fishing, First Aid, Citizenship…
 Fill out Troop calendar
• Board of Reviews, Courts of Honor, Webelos Crossovers,
Scout Sunday, Merit Badge opportunities, OA Events, etc
Troop 160
Oneonta, Alabama
9
Communicating the Plan
Consult with Troop Committee and get
adult support for detailed planning
Announce the Plan to the Troop and
Parents
Publish the calendar
Troop 160
Oneonta, Alabama
10
TROOP
Annual Program Planning
11