Dir. Marietta M. Lorenzo
Government Accountancy Sector
OUTLINE
I. Formulation of Guidelines on the
Keeping of the General Accounts of
the Government
II. Revision of Chart of Accounts and
Manual on New Government
Accounting System (NGAS)
OUTLINE
III. Harmonization of Philippine
Government Accounting Standards
(PGAS) with International Public
Sector Accounting Standards (IPSAS)
- Philippine Harmonization Committee
IV. Government Integrated Financial
Management Information System
(GIFMIS)
Formulation of Guidelines on the
Keeping of the General Accounts of
the Government
Legal Bases
Mandate pursuant to the 1987
Philippine Constitution:
Section 2 (1), Article IX-D –
The Commission shall keep the general
accounts of the Governments x x x.
Section 29, Article VI –
No money shall be paid out of the
Treasury except in pursuance of an
appropriation made by law.
Legal Bases
Government Auditing Code of the
Philippines (P.D. 1445):
Section 65 (1) –
All income accruing to the agencies by
virtue of the provisions of law, order and
regulation shall be deposited in the
National Treasury x x x and shall accrue
to the unappropriated surplus of the
General Fund of the Government.
Legal Bases
Section 117 –
The general accounting system shall
include budgetary control accounts for
revenues, expenditures and debt x x x.
Section 119 –
All lawful expenditures and obligations
incurred during the year shall be taken
up in the accounts of that year.
Legal Bases
Budget Accountability (P.D. 1177):
Section 59 –
The Commissioner of the Budget shall
determine the data and information
requirements thus needed and the
Commission on Audit shall formulate the
accounting rules and regulations, including
changes in the Chart of Accounts and the
general and subsidiary accounting records.
Present COA’s Accounting Role
Government Accountancy Sector (GAS)
− Monitoring and control of appropriations
and allotments thru the maintenance of
Registry of Appropriations and Allotments
(RAPAL)
− Conduct of a quarterly reconciliation of
allotment releases with DBM and
agencies
− Communication of observations noted
with DBM and agencies concerned
Present COA’s Accounting Role
GAS (cont.)
– Submission of the list of ABM/SAROs
and other budgetary data to Audit
Sectors of COA as input in the audit of
agencies.
– Inclusion of data in the AFR of the
National Government - appropriations,
allotments, obligations and balances,
as well as observations/
recommendations noted.
A COA Circular shall be issued
to provide the guidelines on
enhancement of keeping the
general accounts and the
accounting of allotments and
obligations in the books of
accounts of the national
government issues.
Proposed Guidelines and Procedures
Government Accountancy Sector
(GAS) - COA
1.
Maintain the Registry of
Appropriations and Allotments
(RAPAL), the Journal of Appropriations
and Allotments (JAA), the General
Journal (GJ) and the General Ledger
(GL)
Proposed Guidelines and Procedures
GAS - COA
2. Reconcile quarterly the recorded
appropriations and allotments with the
DBM and agency records
3. Record in the GJ the counterpart
entries for income, borrowings and
other receipts, obligations and other
budgetary accounts and prepare the
FS for Unappropriated Surplus
Proposed Guidelines and Procedures
National Government Agencies
1.
Record allotment received, suballotments and obligations in the
Journal of Allotments and
Obligations (JAO) - by fund and
by allotment class
Proposed Guidelines and Procedures
National Government Agencies
2.
Record obligations incurred in the JAO
based on the Obligation Request Status
(ORS)
3.
Submit to COA (GAS and Auditor) copies
of the quarterly and year-end:
- Trial Balances
- Financial Statements
- Statement of Budget Utilization
supported by SAOB
- Other reports
REVISION OF CHART OF
ACCOUNTS AND
MANUAL ON NGAS
Revision of Chart of Accounts


Based on the updated guidelines for
the Keeping of the General Accounts
- revision of chart by SubCommittee for inclusion of
budgetary accounts
(revenue, expenditures and
debt)
Evaluation of IPSAS -harmonization
of PGAS
- appropriate accounts
Revision of Manual on NGAS

Based on the harmonization of PGAS
with the IPSAS
- updating of existing Manual on
NGAS by a Technical Working
Committee (TWG)
Enhancement/Update of e-NGAS

Based on the revised NGAS Manual,
updated guidelines for the Keeping of
the General Accounts, and revised
Chart of Accounts
HARMONIZATION OF
PHILIPPINE GOVERNMENT
ACCOUNTING STANDARDS (PGAS)
WITH THE INTERNATIONAL PUBLIC
SECTOR ACCOUNTING
STANDARDS (IPSAS)
HARMONIZAT ION ST RAT EGY/PLAN
S tep 1
PPSAS AND
P OLIC IE S
S tep 2
GA S M anual
S tep 3
E x p o s ur e &
Finaliz atio n
TIMING:
March - August 2010
ACTIVITIES:
1. Capability Building and
IPSAS Awareness Training
2. Evaluation/Study of IPSASs
May 2010 - September 2010
1. Preparation of
GAS Manual for NGAs
1. Conduct of focus group
discussion
2. Initial Review and Editing
2. Evaluation of gathered
comments, integration
in the draft PPSAS and GAS
Manual and finalization
3. Preparation and Initial Review
of PPSAS covering 19 IPSASs
S tep 4
A p p r o val
TIMING:
February 2011 to March 2011
October 2010 - January 2011
S tep 5
P r inting /
D is s eminatio n
March to April 2011
ACTIVITIES:
1. Review of the PPSAS
and GAS Manual by the
PSAS Board
1. Printing of the approved
circular covering the PPSAS
and GAS Manual
2. Approval of the PPSAS
and GAS Manual by the
Commission Proper
2. Publication of the circular,
PPSAS and GAS Manual in
the COA Website
3. Publication of the Circular in
official gazette
S tep 6
TRA IN IN G
April to December 2011
1. Training for Trainors
2. Training for Users and
Other Stakeholders
Compliance of NGAS/PGAS to IPSAS
SUMMARY
Status
1. Compliant
2. Substantially
Compliant
3. Partially Compliant
Number of
IPSASs
2
4
6
4. For Compliance
15
5. Not Applicable
3
Total
30
Project of the oversight
agencies:
 DOF
DBM
COA
Objective: To provide a fully
functioning financial reporting
system that produces real time and
accurate information on the status of
government finances
Key Result Areas:
2. 1. Integrating Financial
Management
Information
Budget Transparency
Budget Release Procedures
Cash Management Operations
PFM Capacity Building Information
and Education