DPW Business Review Board
Overview
Contents
1.
Overview of DPW’s new and existing review processes
2.
Business Review Board details
• Purpose
• Processes
• Participants
• Outcomes
2
Overview of DPW’s new and existing review
processes
Executive Information
Systems Governance Board
(GB)
Primary Questions
Outcome
What are the project details?
Project is
approved or not
approved
What is the business and technical
approach?
What resources are required?
What will the project accomplish with
respect to DPW’s goals?
Business Review Board
(BRB)
Architecture Review Board
(ARB)
Priority of project is
discussed and
determined
Primary Questions
Outcome
How will the business and
program requirements be met?
Existing solutions and
functions are utilized
when possible
How can DPW use existing
business functionality to support
these requirements?
All impacted
stakeholders agree to
the business
approach
Primary Questions
Outcomes
How will solution be
implemented?
Project is scored
according to compliance
with technical standards
How well is the project
complying with DPW’s technical
standards?
Existing technical
components and
functions are utilized
when possible
3
Business Review Board (BRB)
Mission Statement
“The mission of the Business Review Board is
to review the business and program
requirements in order to verify that the
business value of a proposed initiative is
understood and that existing business
solutions are leveraged.”
4
How can a Business Review help DPW address
business issues?
Projects start because a business need has been identified. Business
decisions impact DPW’s resources. A business review process would…
 Create a forum for decision-makers to truly understand the
stakeholders, business value, and program needs associated with a
proposed project
 Provide initiative sponsors with the opportunity to map their business
needs against existing business solutions to see if DPW can reuse the
approved solutions already in place
 Decrease design, development, and testing time and costs by using
pre-existing solutions that have been designed and approved
 Help initiative sponsors to understand the business value of
integration with existing enterprise applications (e.g. monitoring
clients/providers across programs, improving customer service by using
a single point of contact, reducing redundant processes)
 Provide a business function resource for initiative sponsors who are
beginning the DPW Review Process (informal information session and
Q/A session)
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BRB: What?
Project sponsors will be expected to address the following questions in their BRB
presentation. Each presenting team is responsible for preparation and gathering
as much information as possible to address these questions. The BRB Guidelines
as well as the BRB Coordinator will provide resources to assist in this
preparation. The team may engage the Board for input on unknowns, but should
be prepared to speak to each question.
• How will this help DPW to achieve its goals?
• Who are the stakeholders? Have they been or will they be included throughout
the requirements process?
• What are the program and business needs?
• What is the best way to meet these business needs?
• Do we have processes and systems in place that perform the functions
needed?
• Will this impact other systems, processes, or data in other program areas?
• Does the business need dictate the need to integrate or utilize enterprise
applications or tools (e.g. MCI, MPI, Data Warehouse, GIS)?
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BRB: When?
The Business Review Board is a required step for proposed
projects and major releases for existing projects. This will
help the project sponsor to prepare for the Governance
Board, which will be responsible for approving projects.
Once approved, the team will have the option of returning to
the BRB or moving straight to the ARB process.
New Projects and
Major Releases
BRB
BRB
GB
ARB
BRB
The BRB will also serve as a review forum for changes in
business functionality at the discretion of project teams.
ARB
The ARB will continue to provide a review forum for a
project’s technical solution.
Both the BRB and the ARB can be utilized as a resource for program offices/project
sponsors for assistance in preparing their business or technical approach.
Project Lifecycle View
Planning
Business
Review
Requirements
Definition
General
System
Design
Detailed
System
Design
Architecture
Review
Development
Systems
Integration
and Testing
...
7
BRB How?
In general, the BRB will operate in a similar manner to the existing
Architecture Review Board.
•
BRB meetings will occur on a consistent day and time, the second
and fourth Mondays of every month at 2:30 in Room 59, as needed
•
Project sponsors will be responsible for contacting the BRB
coordinator to present at a BRB meeting
•
Multiple projects can present at one BRB meeting
•
Guidelines and tools to help project sponsors presenting will be
provided in FileNet and posted on the BIS Intranet (e.g. what to
include in the presentation, how to fill in the matrix, what other
resources are available to help them prepare)
•
Project sponsors will provide all presentation materials, including
the required
– BRB Presentation
– Business Function Matrix
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BRB: Who?
The BRB participants volunteered or were recommended based on experience with the given
business function area(s) and across program areas. General business function areas
represented include client management, provider management, information management, and
financial management. In addition, representation from PeopleStat and BIS will also provide
coordination across review processes.
Chair
Teresa Shuchart
Coordinator
Sandy Moore
Individual(s)
Program Office
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OIM
OA-BIS
OA-BIS
OMAP
OCYF
OCD
OA-Licensing
OA-BIS
OCYF
Comptroller Operations
OMHSAS
OIM
OA-BIS
OA-PeopleStat
OMR
OIM
OMAP
OA-BIS
OMAP
OA-BIS
OIM
Dennis Brown
Laura Chopp
Arlene DiMarco
Dave Ehrhart
Lynnette Hassinger
Todd Klunk
Varada Krishnamurthy
Mike Light
Cheryl Martin
Bill Miller
Candace Orr
Ray Packer
Curt Pegg
Suzanne Puzak
Gary Rossman
Jeff Rowe
Barb Rupp
Carla Solomon
Bob Stranko
Jim Swoyer
Ed Zogby
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BRB Outcomes
Outcomes of a BRB review include:
•
Validated and approved business approach for the new program
initiative
– Completed checklist/business map of business function requirements to
existing functions
– Informed decision (or action items assigned) on design approach for
system to meet the business needs (e.g. build, reuse existing system,
transfer new system)
•
Action Items
– Additional documentation or meetings
– Follow up reviews (Governance, Architecture)
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