Club Leadership Training Session
Achieving Success
As Vice President Education
1311A.2
Presenters
Larry Scantland
President, Evening Stars
Kathy Schneebeck Dulnoan
Vice President Education, Anadarko of the Rockies
Understanding the Role
Creates and maintains schedule
Backs up President in club meetings
Assist Membership and Public Relations
Vice Presidents in their role
Chairs speech contests if necessary
Reports membership achievements
Attend conferences and vote
Represent club outside of regular club
Additional Responsibilities
Orient new members
Work with Toastmaster in planning club
meetings
Encourage new member participation
Assign mentors as needed
Promote educational programs
Mentor successor
Assigning Roles
Rotating process
Ensure all members perform all roles
Creating themes
Find new ways to change up meeting
Empowering evaluators
Provide consistent guidelines on process
Encouraging Table Topics participation
Utilize a mix of members and guests
Successful Club Series
Evaluation
Provide training through multiple avenues
(see next slide)
Leadership
Set realistic goals, delegate, and monitor
Orientation
Create process for new and existing members
(mentoring)
Recognition
Provide at membership and club level
Evaluation Training
Successful Club Series
Evaluate to Motivate – item 292
Success Communication Series
The Art of Effective Evaluation – item 251
Effective Evaluation
Video – item 4008DVD
Hard copy – item 202
Leadership Opportunities
Realistic Goals
Get to know your members’ strengths and
weaknesses
Delegate
Understand the need to let others take the lead when
necessary such as getting a Club Coach
Monitor
Track progress of members development plans and
club plans
Five Steps to Delegation
What to delegate
Who can accept the task
Explain task responsibility
Grant authority
Establish accountability
Delegation Barriers
Fear of losing control
Selfishness
Insecurity
Reluctance
Lack of confidence in others
Personal Strengths
Belief in club
Belief in Toastmasters credo
Belief in personal ability
Ability to work with others
Ability to lead by example
Competent Leadership
Purchase manuals for display
Discuss evaluation process
Assign quality mentors
Track progress
Encourage membership to excel
Assign Leadership Evaluator role at every
meeting
Track membership progress
Orientation
Create process with Vice President of
Marketing for new members
Work with Club Officers to get a list of
mentors
Ask new members what their goals are
and how you can assist
Continue orientation throughout the year
Recognition
Explain importance
Distinguish between club and member recognition
Utilize all avenues
Access Web site, newsletters, and meetings
Continue inner and exterior recognition
Empower members to excel both in the club and in
their personal and professional life
Track and promote
Keep timely reports on members and the club and
share at meetings or via the Web site
Club Goals
Track goals
Either through a chart, Web site, or through email,
keep club abreast of the current status
Motivate members
Acknowledge accomplishments at each meeting and
work with mentors to challenge superior involvement
Discuss options
Use speech contests, speech-a-thons, and external
club visits to get additional speaking roles
The Crux of Your Role
Fulfill your required tasks
Ensure you meet your required goals first
Assist other officers as needed
Act as back-up or co-worker when requested
Represent the club externally
At TLIs, other clubs, contests, and whenever called
upon
Create creative solutions as needed
Meeting themes, mentors, and speaker’s bureau
Other functions
Speech Contests
Organize, assign roles, explain speaker’s role, and
invite guests
Empower Members
Provide additional speaking options, as well as roles
Observation
Understand strengths and weaknesses and create
solutions
Corporate Clubs
Differences
How the role changes based on a closed club
Challenges
What makes the role challenging
Options
Partnering with other clubs
Creating alternative training
Questions and Answers
What can we do to help you in your role?
Thank you!
Club Officers
District 26
Members
Vice President Education