2014 HUD COC HOMELESS
ASSISTANCE PROGRAM
Applicant Workshop
June 19th, 2014
FY2013 & FY2014 NOFA
• For the first time HUD released a two year NOFA
FY2013/FY2014
• NOFA rules remain the same for both FY2013 and
FY2014 funding
• Deadline for the HUD CoC application process for
FY2014 and additional application requirements will be
announced.
• There will be no consolidated application submitted in
2014. Project applications will be submitted through
Esnaps
Timeline
6/19/2014:
Applicant Workshop
7/18/2014(Friday):
Local Applications due by 4:30 PM
TBD
Rating/Ranking of Applications
After HUD announcement: Ranking Info to Applicants
Note: Local applications submitted late will not be
rated or ranked.
Fiscal Year 2014 Budget
• McKinney Vento funding for 2014 increased to $2.105
billion
o NAEH estimates it will cover renewals but not enough to replace
programs lost through sequestration
o No funding for new projects
o $250 million of the $2.105 billion is for ESG, an increase from
FY2013
HUD Request
Anticipated 2014 Annual
Renewal Demand (ARD)
$
9,593,296
CoC Planning
$
164,302
Maximum HUD Request
$
9,757,598
HUD required reduction to ARD is not expected
FY2013 & FY2014 NOFA
Changes from previous years:
• HUD project selection criteria (detailed scoring items)
• New projects created only through re-allocation and only
for
o PSH projects exclusively for chronically homeless
o Rapid Re-housing(RRH) projects for households with children
HUD Homeless Policy Priorities
• Strategic Resource Allocation. Each CoC must
comprehensively review all existing projects using CoC
approved scoring criteria and selection priorities to
determine the extent to which each project is still
necessary and addresses the priority policies. Projects
determined to be underperforming, obsolete, or ineffective
should be reallocated to new projects based on proven or
promising models
HUD Homeless Policy Priorities
• Ending Chronic Homelessness.
o Increasing number of beds for the CH through
reallocation
o Targeting CH for PSH beds as vacancies become
available through turnover
o Housing First approaches should be in place throughout
the CoC
• Ending Family Homelessness
o Rapid Re-Housing appears to be particularly effective
for families
o CoCs may apply for new reallocation projects for rapid
re-housing for households with children
Rapid Re-Housing(RRH)
• Rapid Re-housing is a model of housing assistance
that is designed to assist the homeless, with or
without disabilities, move as quickly as possible into
permanent housing and achieve stability in that
housing.
• Project participants are required to meet with a case
manager not less than once per month to assist the
program participant in ensuring long-term housing
stability.
• Limit rental assistance to no more than 24 months to
a household. We recommend to provide 6 to 12
months assistance.
Rapid Re-housing (RRH)
• CoCs may apply for new projects created through
reallocation for rapid rehousing to serve
homeless households with children. Rapid rehousing projects must serve households with
children living on the streets or in emergency
shelter.
• ESG funds can be used as a match for CoC
projects
• Rapid is the key. Housing search assistant should
be part of the component.
Rapid Re-housing (RRH)
• Funding are limited, we recommend to prioritize families
who has some barriers to obtain or retain housing such
as:
• Examples of barriers to
obtain housing:
o Criminal history
o History of eviction
o Credit history
o Insufficient or no
personal ID
• Examples of barriers to
retain housing:
o Homeless history
o Household Conflicts
o Lack of basic living skills
o Little or no employment
history
HUD Homeless Policy Priorities
• Removing Barriers to CoC Resources
o Coordinated Entry System
o Transitional Housing
o Prioritizing households most in need
• Maximizing The Use of Mainstream Resources
HUD Project Selection Criteria
1)
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Renewal permanent housing
projects, RRH and PSH
New PSH projects created
through reallocation for 100%
chronically homeless
New RRH projects created
through reallocation for
homeless households with
children
Renewal TH projects
Renewal Safe Haven projects
CoC planning costs
7) UFA costs
8) SSO projects for central or
coordinated assessment system
9) Renewal HMIS
10) All other Renewal SSO
projects
11) Any project application
submitted by the CoC that was
not included in the HUD approved
GIW
6)
Application Overview
• Two-step process
• Local application process
o
CoC reviews each local application and projects are rated and
ranked
o
Projects approved at local level then must complete the
process by electronically submitting their Project Application in
Esnaps
Application Overview
• CoC Applications process
o Individual project submissions for new and renewal projects.
Submitted electronically into Esnaps
o The CoC connects all of the project applications electronically to
CoC NY508 and complete package then submitted to HUD through
Esnaps.
o There is no consolidated application this year.
Local Application Packet
Application packet were made available on the
CoC page of wnyhomeless.org on 6/13/2014.
It includes:
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Applicant Instruction
Budget workbook
CoC guidelines
New project local application
Renewal project local application
Scoring criteria
Local Application Submission
Due date: 7/18/2014 4:30 PM
Electronic submission is required
• Submission should include:
•Completed application including signed Assurances and CoC
Development Fee Sign-Offs
• Budget workbook
• Most recent audited financial statement
• Documentation of Match and Leveraging
• Most recent HUD monitoring report (If not submitted
in a past year)-Renewal project only
• Proof of 501(c)(3) status -New project only
• Other documents; i.e. proof of site control, zoning compliance
etc if applicable for new project
• For 2013 reallocated new projects should
complete the application as a new project
Renewal Information:
• Projects whose current contract expiration date
falls in the 2015 calendar year should apply for
renewal in 2014.
• Format of a few questions has changed. Make
sure you read them and address all of the
components
Renewal Information
• Changes
Performance Outcomes are calculated and the Project
Performance Chart will be emailed to applicant
individually*
Project Specific Outcomes now part of scoring
Use of best practice model
Granted extension
* This is based on report that HAWNY staff run for 6/1/2013-5/31/2014.
It is NOT your APR. You still need to complete your own APR based on
your operating year within the required timeframe. Once you advanced
to Project Application process, please follow e-snap guidebook, mostly
likely information will be based on your own APR.
RENEWAL INFORMATION
• Renewals
First Time Renewal request can not exceed the
total of the most recent one year renewal or the
average annual amount of a multi-year grant
being renewed.
Renewals are now limited to one year renewal
term
Administration – maximum 7%
NEW PROJECT INFORMATION
• Both HUD and the CoC want to fund projects that are able
to be implemented quickly once awarded funds.
• Applications that are approved for 2014
funding cycle must have an executed
contract no later than September 30,
2015.
• Must have site control within 1 year of
grant award letter
NEW PROJECT INFORMATION
• Clearly state how proposed project will meet a community
priority and document need for the project
• Organization must describe their organization’s grant
management process if not currently receiving HUD
funding
MATCH REQUIREMENTS
• Match requirement for CoC Homeless
Assistance programs is now 25% for all
activities except leasing costs with full
implementation of the HEARTH Act.
o Match may be cash or in-kind
o In-kind services must be eligible costs under the
HEARTH Act Interim Rule
o 25% minimum match is now calculated on the HUD
request + administration
o Must attach match documentation (1 year)
LEVERAGED FUNDS
• Required for all projects
• Leverage is cash or in-kind resources directly involved in
your proposed project over and above the required
matching funds
• Maximum points are awarded when leveraging equals or
exceeds $1.50/$1 requested
• Matching funds should be included as part of your
leveraging
Budget Worksheets
• Budget worksheets were developed from the HUD 2013
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Project Application
Worksheet tabs are labeled
Grey shaded cells auto-calculate
Light blue shaded cells are where you enter numbers
Formulas are locked
Budget Worksheets
• All projects must complete the budget summary.
• Enter your administration HUD request
• 2014 FMRs have already been entered in the Rental
Assistance tabs
• For leasing, and rental assistance budgets make sure you
enter the number of months of your request; even if 12
months
Budget Worksheets
• Leasing
• Enter total number of units by size and total approved
leasing expense line
• Supportive Services and Operating Detail
• Show the detail of the eligible costs in the applicable
line items
• Should include both the cost and the amount
• Make sure all staff positions paid with HUD funds are
included here and on the staffing spreadsheet
Budget Worksheets
• Staffing Spreadsheet
 Include all personnel paid for with HUD funds both operating and
supportive services, complete a separate line for each job title
 Include average caseload size
Assurances and CoC
Development Fee
• Please read carefully before signing
• It is very important that you notify HAWNY of any changes
in your project as described in the last bullet
LOCAL APPLICATION PROCESS
• Project Selection Committee Review
All new projects will be scheduled for a 30
minute time slot on the date that the Project
Selection committee meets.
Projects will be ranked from highest to lowest
based on score, HUD funding priorities, need
for the project in the community, and program
type.
LOCAL APPLICATION PROCESS
Quantitative review of applications by HAWNY staff
will be completed
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HMIS participation
Performance measures
Match and leveraging calculations
Utilization percentage
Financial management
Applications and budgets then distributed to
project selection committee members
SCORING
• Maximum score
 Renewal Projects =150 points plus bonus opportunities
 New Projects = 150points plus bonus opportunities
Bonus Opportunities
•New Permanent Housing projects
o 25 points = PSH 100% for the chronically homeless
o 15 points = RRH projects serve households with children
•Renewal project bonus opportunities
o 25pts= PSH projects serve 100% CH
o 20 pts. = PSH programs prioritizing the CH and 70% or more turn
over beds housed chronically homeless
o 15 points = Renewal TH, PSH or SSO projects where all
performance benchmarks were met or exceeded
Performance Benchmarks
• NOFA Performance Benchmarks
• 80% or more of PSH participants remained in PSH
or exited to other permanent housing
• 20% of adult participants have increased
employment income
• 54% of adult participants have increased income
from sources other than employment
• 56% participants who left the program (includes
adults and children) have non-cash benefit on exit
Performance Benchmarks
• Local Performance Measurement and Scoring
Criteria
• 92% of PSH participants remained in PSH or exited to other
permanent housing
• 80% of TH participants exited to permanent housing
• 13% of adult participants have increased employment
income
• 20% of adult participants have employment income
• 40% of adult participants have increased income from
sources other than employment
• 80% adult participants who left the program have noncash benefit on exit
PROJECT APPLICATION HUD SUBMISSION
• Mandatory electronic submission through
eSNAPS
• Make sure you know who the authorized Esnaps
user is
• You will be able to work on the forms save and
continue working at another time
• Documents requiring signature and supporting
documentation will have to be scanned and uploaded. HAWNY can scan documents for you if
you are not able to.
Esnaps ELECTRONIC SUBMISSION
• Excellent E-Snaps training materials are available
at www.onecpd.info
• Once HUD releases info regarding submission of
2014 Project Applications you will be notified
when you should complete your electronic
submission
• Deadline for submission into Esnaps will be about
two weeks before the HUD submission deadline
to allow for review and linking project applications
to CoC NY508
DUNS NUMBER
• All applicants must have a DUNS number
• Call 1-866-705-5711 or
• http://fedgov.dnb.com/webform
• Takes 10 – 15 minutes and there is no charge
SAM (System for Award Management)
• Replaces CCR registration
• CCR records were transferred over to SAM so will not
have to register with SAM if you were registered with CCR
 https://www.sam.gov/portal/public/SAM/
• May need to update – should have received an email from
SAM.gov to your agency if update was due
ADDITIONAL INFORMATION
• As new information becomes available it will be posted at
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www.onecpd.info
If you have not done so, join their list serve. You will then
get direct emails when HUD information becomes
available
HAWNY will also be sharing information as it is updated
by email and/or the HAWNY website –
www.wnyhomeless.org
Other resources:
National Alliance to End Homelessness
http://www.endhomelessness.org/
United States Interagency Council on Homelessness
http://usich.gov/