Jim Wilczak
Mission College
June 22, 2010
Are You Smarter
Than A Retired
Dean?
1) T or F
There is only one
census day during a
semester.
1) T or F
There is only one
census day during a
semester.
2) T or F
Courses with the
same unit value
generate the same
apportionment.
2) T or F
Courses with the
same unit value
generate the same
apportionment.
3) T or F
A one-half unit
course typically can
be completed in a
single day.
3) T or F
A one-half unit
course typically can
be completed in a
single day.
4) T or F
Lecture and lab
courses with the same
unit value require the
same number of hours
of student work.
4) T or F
Lecture and lab
courses with the same
unit value require the
same number of hours
of student work.
5) T or F
The College gets the
same apportionment
for one contact hour
in a Math class as it
gets for one contact
hour in a WHP class.
5) T or F
The College gets the
same apportionment
for one contact hour
in a Math class as it
gets for one contact
hour in a WHP class.
6) T or F
Distance learning
lecture courses
generate the same
apportionment as
comparable on-campus
courses.
6) T or F
Distance learning
lecture courses
generate the same
apportionment as
comparable on-campus
courses.
7) T or F
A computer lab class
is more “efficient”
than a comparable
computer lecture
course with the same
number of students.
7) T or F
A computer lab class
is more “efficient”
than a comparable
computer lecture
course with the same
number of students.
Key Ideas
Units = Student work
Contact Hours = Income
Load = Expenses
Unit
One unit is a minimum of 48 hours
of lecture, laboratory or study by
a student
Lecture usually one hour with
instructor, two without
Lab usually three hours with
instructor
Contact Hour
Contact means student to teacher
contact.
No difference by department or
whether lecture or lab.
Credit contact hours pay more than
non-credit contact hours
Note:
Contact Hour
contact hour ≠ clock
hour
One contact hour is 50 minutes
85 minutes is 1.7 contact hours
50 minutes =
1 hour
35 minutes = 35/50 = .7 hour
-------------------------1.7 hour
Load
Under local control
Varies by department and whether
a course is designated as a lecture
or a laboratory, credit or noncredit.
Scheduling Issues
Issue 1: Know the Attendance
Accounting Method
Weekly (best)
Daily (good)
Positive Attendance (maybe good,
maybe bad)
Unit (less good)
Weekly
Attendance reporting for courses
that are regularly scheduled each
week for the full semester
Includes most on-campus full
semester courses and distance
learning courses that have labs.
Daily
Attendance reporting for short term
courses during the semester that
meet at least five days.
Also includes most winter and
summer courses
Positive Attendance
Attendance reporting based upon actual
student attendance
Used for:
Noncredit Courses
Irregularly Scheduled and Open
Entry/Open Exit Courses
Courses meeting fewer than 5 times
Unit Attendance
Attendance reporting based upon units
rather than contact hours
Used for:
Work Experience and Internships
Independent and Directed Studies
Distance learning lecture only courses
Issue 2: Scheduling to Meet the
Unit Requirement
Remember, one unit = 48 hours of
student work.
Make sure the course is scheduled so
that students have enough time to
complete the required hours.
Compliance Issues
Issue 1: Census Reporting
Enrollments fluctuate through the semester.
For weekly, daily, and unit attendance courses we
report enrollment by taking a “snapshot” 20% of
the way through the course. This is called the
“census day”.
For a full semester course, this occurs Monday of
the 3rd week.
For the enrollment to count
towards apportionment
instructors must complete their
census rosters electronically
and submit a signed copy to
A&R by the established
deadlines.
In Fall 09, the colleges did not
report approximately 120 FTES of
allowable apportionment because of
census roster or positive attendance
documentation problems.
120 FTES is potentially equal to
approximately $550,000 in
apportionment
Efficiency Issues
WSCH and FTEF
WSCH =
Weekly Student Contact Hours
FTEF =
Full-time Equivalent Faculty
WSCH/FTEF
We are paid for the WSCH we claim
for each course. WSCH is “income”
We pay faculty based on the percent
of FTEF (i.e., load) per course.
FTEF is “expenses”
Efficiency = income ÷ expenses =
WSCH/FTEF
Issue 1: Calculating WSCH
Only total contact hours are recorded
in Datatel. So to calculate Weekly
Student Contact Hours (WSCH)
divide total contact hours by the
number of weeks.
Use 16.0 for the number of weeks
not 16.2.
Issue 2: Residents Only or
Total Enrollment?
Currently, efficiency is calculated
using only resident student contact
hours since we do not receive state
apportionment for non-residents.
Approximately 5% of Mission
enrollment and 2% of West Valley
is non-resident.
Why It Matters:
If 35 is the accepted class size for
an “efficient” 3-unit lecture class,
Using 16.0, the class has an
efficiency W/F of 595
Using 16.2, W/F =
Weekly Census
Semester WSCH =
Contact hours per week x number of
students on census day x term length
multiplier
Daily Census
Semester WSCH =
Hours per day x number of students on
census day x number of meeting days
Positive Attendance
Semester WSCH =
Sum of total hours each student attends
the class (even if student drops)
Unit Attendance
Semester WSCH =
Number of units x number of students x
term length multiplier
Claiming FTES
We receive FTES funding for residents only
No difference in funding between lecture and lab
or by discipline
Different kinds of courses use different methods
for determining FTES
We report FTES three times a year on the 320
report (P1, P2, P3)
We are responsible for accurately reporting FTES
but are subject to audit