Research and Innovation
Participant Portal
Improvements in the next release
Webstreaming:
http://scic.ec.europa.eu/streaming/index.php?es=2
&sessionno=a8166da05c5a094f7dc03724b41886e5
Webforum:
https://webgate.ec.europa.eu/fpfis/forums/research/
participants/portal/viewforum.php?f=24
Research and Innovation
Participant Portal
Improvements in the next release
Peter HÄRTWICH
peter.haertwich@ec.europa.eu
eFP7 Communication Office
RTD M3.1
Upcoming changes
Electronic-only signature of forms C:
• Abolition of parallel paper version of FP7 financial
statements (forms C) (January 2013)
Extended calls service:
• Inclusion of CIP calls and links to other types of calls
(185, JTIs…)
New ergonomics:
• Same logic and options, but presented in a more
coherent and intuitive layout
Funding Guide:
• guidance on the processes and the related IT services
Electronic-only submission of
FP7 financial statements
(Forms C)
The current version of IAM
Project
Coordinating Participant
Coordinator
Contacts
CoCo
CoCo
Participant A
CoCo
Participant
Contacts
Organisation
(since February 2012)
PaCo
PaCo
PaCo
Task
Managers
Task M.
Task M.
Task M.
Task M.
Task M.
Task M.
Team
Members
Team Mb
Team Mb
Team Mb
Team Mb
Team Mb
Team Mb
LEAR
Account
Administrator
A.Admin
1
1
LEAR
LEAR
A.Admin
A.Admin
A.Admin
A.Admin
A.Admin
New role in the identity and access management
 New role in the identity and access management: persons
authorised to sign forms C for their organisation (FSIGN)
 Nominations for this new role by LEARs
(or their account administrators) – under the “organisation
roles” function
 Unlimited number of FSIGNs can be nominated
 LEARs can add comments to each FSIGN (e.g. which part
of the forms C of the organisation they can sign)
 Comments are visible to the persons having project roles in
the organisation (Participant Contacts (PaCos) etc.)
The new version of IAM
Participant A
Project
Coordinating Participant
Coordinator
Contacts
CoCo
CoCo
CoCo
Participant
Contacts
PaCo
PaCo
Task
Managers
Task M.
Task M.
Task M.
Task M.
Task M.
Task M.
Team
Members
Team Mb
Team Mb
Team Mb
Team Mb
Team Mb
Team Mb
LEAR
Organisation
PaCo
Account
Administrator
Financial
Statement
Authorised
Signatory
A.Admin
1
1
LEAR
LEAR
A.Admin
A.Admin
A.Admin
A.Admin
A.Admin
FSIGN
FSIGN
FSIGN
FSIGN
Process of electronic-only submission

Participant contact assigns an FSIGN to the project (from the list
nominated by the LEAR)

Participant contact or task manager prepares form C (as today)

If applicable, participant contact or task manager uploads scanned
copy of certificate on financial statement (signed by the auditor),
original to be kept in the files of the beneficiary

When ready, participant contact identifies form C as
“ready for signature”, triggering a notification to the FSIGN

FSIGN electronically signs and submits form C to the
coordinator

After submission by the coordinator of the forms C package to the
Commission, a digitally signed eReceipt is issued for each form C

No more paper signature of forms C, no more paper sending of
certificates on financial statements
Task M.
PaCo
FSIGN
CoCo CoCo
Task M.
Drafting of form C
Upload of scanned copies of certificates
(if applicable)
Identify
Form C as
“ready for
signature”
Notification to
FSIGN
Electronic signature
of form C
&
Submission of signed
form C (+ certificates)
Reject
Reception
of form C
Approve
Preparation of the periodic
report package: scientific part,
all signed forms C
(+ certificates where applicable)
Single submission
of periodic report
PARTICIPANT
COORDINATOR
Sending of
electronic proof
of receipt
for each form C
+ 1 for the
periodic report
COMMISSION
Retroactiveness?
 New regime is obligatory for all grants signed after 1.1.2013
(changed model grant agreement)
 Consequence: nomination of LEARs will become obligatory
 For grants signed before 1.1.2013, the current parallel
paper and electronic submission will remain available as an
option
 However: consortia are encouraged to go for the electroniconly also for existing grants

Pre-requisite: signature of a simple amendment (accepting
the new stipulations of the revised model grant agreement)
 Template for requesting this amendment will be made
available
New ergonomics
Thank you!
Time for discussion
Peter HÄRTWICH
peter.haertwich@ec.europa.eu
eFP7 Communication Office
RTD M3.1