Governance and delivery through Opt-In
Organisations
Local Sub-Committees
Growth Programme
Board
PMC
Performance and
Accountability
Sub-Committee
Local
Sub-Committee 1
Local
Sub-Committee 2
Local
Sub-Committee 3
GPB
Sub-Committees
[e.g. Thematic,
Evaluation, TA]
Local SubCommittee 39
19 March 2014
Page 2
LEP Area Partnerships
Draft Terms of Reference
• Role of the local sub-committee (LEP Area Partnership)
o
o
o
o
o
Implementation plan
Prioritise operations
Test fit with ESIF: strategic fit, value for money, other activities
Make recommendations on operations – Fund / de-commit
Agree oversight of delivery & outputs
• LEPs
o Convene partners & organise Chair from amongst them
o Contribute to development of pipeline
o Ensures operations fit within wider context of the SEP
•
MA
o Deputy Chair & secretariat
19 March 2014
LEP Event ESIF Presentation
Page 3
European Structural & Investment Fund 2014-20
High Level Business Process – Inception to Funding
Agreement (Non Opt-In)
Applicant
Outline
Application
Stage One
Develop Full
Application
Managing Authority
Publish
Call
Local
Annual
Implementation
Plan
Promote
and
Publicise
Call
Assess
Outline
against
Criteria
Full
Technical
Appraisal
Review
Outline
and
Prioritise
Review Full
Application
Funding
Agreement
Funding
Agreement
signed
LEP Area Partnership
19 March 2014
LEP Event ESIF Presentation
Page 4
Key Differences for Opt-In Governance and Delivery
There are 4 key differences in governance and delivery through
Opt-In Organisations compared to the Business Process
presented to LEPs on 19 March:
1.
2.
3.
4.
Opt-In Organisations go through a selection process first, before
their status is approved by the Managing Authority;
Active engagement between Local Partners and Applicant to
support development of local priorities and scale/scope of Opt-In
provision prior to Implementation Plan stage;
To reach funding agreement, Opt-In Organisations follow a 1stage application process, rather than a 2-stage (no outline test
required)
LEP area partners have an MOU with each Opt-In Organisation,
which sets out ways of working
European Structural & Investment Fund 2014-20
High Level Business Process – Inception to Funding
Agreement (ESF Opt-In)
Applicant
Develop
Full
Application
Funding
Agreement
Managing Authority
Local
Annual
Implementation
Plan
(Including Local
Priorities and
Scale/Scope of
Opt-In provision )
LEP Area Partnership
Commission
Full
Technical
Appraisal
Review Full
Application
Timetable for Opt-In Implementation Pre-OP Approval
•
•
•
•
•
•
•
•
•
•
•
By end January – LEPs to detail in-principle commitment to level of spend and
activities delivered through Opt-Ins in LEP ESIF Strategies
From early April – LEP area partners are invited to develop draft agreements with
opt-ins, subject to OP approval
By mid-April – MA to publish draft OP for consultation, including criteria for selection
of operations
From early June – MA invites opt-ins to complete Opt-In Status Pro-Formas
By mid June – MA to seeks Growth Programme Board (shadow PMC) approval of
opt-ins Selection Criteria
From mid June – Operational guidance available for local partners to help set up
Local Sub-committees of PMC in shadow form and further develop pipeline of
delivery;
By end June – opt-in organisations submit completed Opt-In Status Pro-Formas
By end June – MA formally submits draft OP to Commission, including proposals for
quantified targets
By end of July - MA conducts appraisal of completed Opt-In Status Pro-Formas
against the Opt-In Selection Criteria and decides the status of Opt-In Organisations;
From early August – MA works with ‘Conditionally Approved’ Opt-Ins to achieve full
Opt-In status;
By October – Sub-committees, MA and opt-ins finalise draft agreements, subject to
OP approval, including targets and outputs
Timetable for Opt-In Implementation Post-OP Approval
•
•
•
•
•
•
•
•
By end October – (Provisionally) Final OP agreed with Commission,
including targets to be disaggregated between LEP areas
By end October and post OP approval - MA seeks full PMC approval of OptIn selection criteria
By mid November – MA writes to Opt-In Organisations with decision on their
status
By end November – Local Sub Committees agree implementation plan,
including agreements with Opt-Ins
By end December/January – Opt-In Organisation submits Full Application to
MA, per LEP area (this is where the ItF process/pattern kicks in)
By end February/March – MA undertakes Full Appraisal of application
By end February/March – MA asks Sub Committee to consider fit with local
growth strategy & ESIF and confirm agreement to proceed
By end March/April – Opt-In Organisation and MA sign Funding Agreements
Underlying Principles for Agreements between Opt-In
Organisations and LEP / Local Area Partnerships
Each Opt-in Organisation is different but will operate on the same underlying
principles. Agreements between Opt-In Organisations and LEPs/Local Area
Partners will set out mutual understanding of the roles and responsibilities
and ways of working in areas such as:
•
•
•
•
•
•
Provision Management Arrangements
Contracting Arrangements
Governance
Match Funding
LEP involvement in Processes
Confidentiality
LEP Sounding Board views sought on:
• Indicative timetable
• Local governance arrangements for Opt-In Organisations
• How best to share this information with all LEPs