Information Governance
Training Tool:
Administrator functions
Housekeeping
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Fire alarms
Exit routes and assembly point
Toilets
Mobile phones
Smoking areas
Refreshments
Questions
Introductions
• Training provided by Department of Health
contracted provider:
David Stone
Head of Information Governance
Apira Limited
Agenda
On the agenda:
• Welcome
• Role of IGTT in
delivering assurance
• Using IGTT to deliver
assurance
– Organisational set-up
– User set-up
• Reporting
• Resources
• Q&A
Not on the agenda:
• Health Policy
• IGTT content
ROLE OF IGTT IN DELIVERING
ASSURANCE
IGT 8-112: requirements origins
• Data Protection Act 1998: Principle 7
• Data Protection Act 1998: Schedule I Part II (para 10)
• Caldicott Report on the Review of Patient Identifiable
Information 1997: Recommendation 2
• Caldicott Management Audit points 3, 4 and 5
(Protecting and Using Patient Information): Confidentiality
and Security Training Needs
• NHS Litigation Authority: Standard 2 (Competent and
Capable Workforce)
• NHS Care Record Guarantee: Commitment 9
• NHS Code of Practice: Confidentiality (page 3, para 7)
NHS Care Record
Guarantee
We will make sure, through contract terms and
staff training, that everyone who works in or
on behalf of the NHS understands their duty of
confidentiality, what it means in practice and
how it applies to all parts of their work.
Organisations under contract to the NHS must
follow the same policies and use the same
controls as the NHS does. We will enforce
this duty at all times.
Commitment 9 NHS Care Record Guarantee 2009
Informatics Planning
Guidance 2010/11
All staff should receive annual basic IG
training appropriate to their role through
the online NHS IG Training Tool.
Page 13 - Sustaining robust information governance (IG)
NHS Constitution
You [NHS staff] have a duty to protect the
confidentiality of personal information that you hold
unless to do so would put anyone at risk of
significant harm.
Section 3b of the NHS Constitution
The NHS commits to provide all staff with personal
development, access to appropriate training for
their jobs and line management support to succeed
Section 3a of the NHS Constitution
Duty to have regard to NHS Constitution
Health Act 2009
Information Governance
Toolkit 8-112
• Information Governance awareness and mandatory
training procedures are in place and all staff are
appropriately trained
USING IGTT TO DELIVER
ASSURANCE
Administrator functions
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Add new users
Edit user details
Delete users
View individual’s
usage of the elearning
• Generate reports on
the progress of all
your organisation
members
You may also:
• Administrate more
than one organisation
• Set up more than one
Support Administrator
• Set up a local list of
your management
structures to further
inform
Reporting
• View the national recommendations against each
module for each job role
• Assign local module status against each job role
e.g. optional/recommended/mandatory
• Send out newsletters and reminder letters to
your users
Landing page and log-in
Administration functions
Administrator area
ORGANISATIONAL SET-UP
Administrator area
Multiple organisations
Edit organisation
Assign modules
IGT 8-12
2
In line with the NHS Operating Framework 2010/2011
all staff members complete IG training through the
mandatory module(s) in the NHS IG Training Tool.
Where necessary, this is supported by local IG training.
Training needs are regularly reviewed and re-evaluated
when necessary.
2a All staff, including new starters, locum, temporary,
student and contract staff members have completed (or
are in the process of completing) mandated IG training
using the NHS IG Training Tool.
Evidence Required:
Reports generated from the NHS IG Training Tool
supplemented by local training reports where necessary.
IGT 8-112
• 2b
– Staff training needs are assessed to ensure that the
basic training provided is sufficient.
• Evidence Required:
– A training needs analysis document
IGT 8-112
• 2c
– Additional training is provided to staff in key roles, this
may be provided by the NHS IG Training Tool or by
other means.
• Evidence Required:
– A training needs analysis document (with details of
any identified additional training for specific staff
groups) and training reports showing that identified
needs have been met.
Edit assigned modules
Edit assigned modules
Module options
Administrator area
Job roles
Viewing job roles
Links to module
assignment
Administrator area
Department set-up
Create a new
department
Create department
USER SET-UP
Administrator area
User set-up
User identification
User management
Edit user profile
View usage
New user set-up
Adding a new user
Deactivated users
View deactivated user
Deactivate/delete a user
Delete a user
Bulk Upload
CSV
Support functions
• Bulk upload
• Newsletters
• Reminders
REPORTING
Administrator Area
Organisation reports
Report organisation type
RESOURCES
Administrator Area
Administrator Area
Trainer materials
Resource Library
Q&A