Carnegie Mellon [Your Project Name] Kick-Off Meeting Month, Year Agenda Background Project Approach & Timeline Project Assumptions & Constraints Roles & Responsibilities Project Governance Next Steps Question & Answer Carnegie Mellon Background The project was initiated to: Goals. Carnegie Mellon Project Approach The project will take a phased approach Outreach & Requirements: [Dates; Notes] Design Phase: [Dates; Notes] Implementation Phase: [Dates; Notes] Carnegie Mellon Project Timeline January February March April May June July August Sept October November December Requirements Scope Defined Design Build Implementation Build & Implementation Complete Testing Project Management, Weekly Meetings; Communications Embedded in the Project Lifecycle Carnegie Mellon Project Assumptions Functional Requirements • #1 • 2 • 3 Infrastructure Requirements • Req 1 • 2 • 3 Carnegie Mellon Project Constraints Constraints • #1 • 2 • 3 Carnegie Mellon Project Governance [Name] Project Sponsors Project Management Approach Assist in strategic planning with campus partners to ensure alignment of desired success criteria and project delivery Leverage centralized project workspace to collaborate with project team and stakeholders Provide standardization in planning, scheduling, reporting and control Establish weekly project management meeting Store documents in centralized repository Carnegie Mellon High Level Communications Plan Communication Area Communication Activity Area(s) Audience Ownership Executive Monthly meeting Bi-weekly reporting as requested Project Executive Committee Project Lead; Computing Monthly and more Services Sponsor frequently as appropriate Internal Stakeholder Outreach & communications Team site Functional requirements meetings Ad-hoc communications Computing Services, and Project Lead Campus Stakeholders Examples – ongoing communications activities Monthly status report Meeting notes & actions Project schedule & milestone progress reporting Project team; Stakeholders Weekly – ongoing communications activities Standard Project Reporting & Communications Project Lead Timeline/ Frequency Carnegie Mellon Roles & Responsibilities Name Role Project Activities Functional Project Lead Outreach to campus; Project direction Computing Services sponsor Computing Services relationship with campus; Resource management; technical guidance Technical leader in requirements elicitation and analysis; facilities planning, design, and deployment planning Project management best practices Technical Lead Project Lead Carnegie Mellon Risk Management # Risk Element Risk Response 1 Schedule Delays - 1. Conduct project planning to create detailed schedule. 2. Use PM resource to manage the schedule 2 CMU Resource Constraints; 1. Engage sponsor groups 2. Communicate deadlines 3. Identify critical path elements for focused work activities. 3 4 5 6 Carnegie Mellon Next Steps Upcoming Milestones – Next 30 Days Task Expected Completion Date Carnegie Mellon Comments & Questions Carnegie Mellon