SharePoint 2013
Community Sites
The Discussion Board’s
Extreme Makeover
Marlene Lanphier
Senior SharePoint Solutions Designer
What is a Community Site?
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Site Template available in SharePoint Server
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Can be a Site Collection or a subsite
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Not available in SharePoint Foundation
Microsoft recommends site collections
Best for long standing groups
Best if the community exists first
Best with 200-300 members
Permissions
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Owners Group
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Moderators Group
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Moderate – new permission level
Members Group
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Full control
Contribute – compare to Team Site Members
group having EDIT permissions
Visitors Group

Read-only
Inheriting and Breaking
Permissions on subsites
Inheriting
 Parent site a community
site

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All groups created with
correct permissions
Parent site not a
community site

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Unique
 Parent site a community
site
Must change Members
group from Edit to
Contribute
Must create and permission
a Moderators group

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All groups created with
correct permissions
Parent site not a
community site

All groups created with
correct permissions
Types of Communities

Private
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Closed

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Everyone can view (Read); must be pre-approved to
join (enable access requests to Members group)
Open with explicit membership

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Limited participation to specific users
Everyone can view (Read); automatically approved to
join (enable access requests and auto-approval to
Members group (Microsoft suggested type))
Open

Anyone can participate without joining
The Importance of Moderators
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Moderators should be subject matter experts
Ensures that content remains relevant and on topic
Manages discussions
Can summarize multiple answers into one “best”
answer
Manages the About page that provides information
about the purpose and rules of the site
Reviews and deals with inappropriate content
Managing the site

Community Settings

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Categories
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Established Date
Reporting offensive content
Only one category can be assigned to a
discussion so keep them general
Create a separate library for storing
documents used in discussions (create
library, break permissions on site assets)
Managing Discussions

You can @Mention someone; use #tags
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Best Reply and Answered
Unanswered questions
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In this view if poster marks as question
Remains unanswered no matter how many replies until
poster or moderator marks as answered
Featured discussions
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Mentions and tags will appear in the newsfeed
Discussions marked as featured appear in a special view
What’s Hot

Highlights the highest rated topics
Managing Gamification
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Badges
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Ratings

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Choose badges that represent positive
achievements
Award badges judiciously
Can be likes or star ratings
Reputation scores

Can set up to 5 levels
Contact Information
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Twitter
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Email
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@MarleneLanphier
m.lanphier@guio.com
Blog

www.guio.com/marlene
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