Microsoft Office
Microsoft
Office
PowerPoint 2013
PowerPoint 2013
Courseware # 3256
Lesson 5: Adding
Multimedia Elements
Microsoft Office
PowerPoint 2013
Lesson Objectives
• insert shapes
• apply styles to pictures
• add text to shapes
• insert screenshots
• format text within a shape
• insert a photo album
• modify shapes
• insert hyperlinks
• format shapes
• insert action buttons
• create custom shapes
• work with SmartArt
• insert images
• modify SmartArt
• adjust pictures
• use SmartArt styles
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Microsoft Office
PowerPoint 2013
Using Multimedia Elements
Types
Purpose
– Graphics
– Add visual appeal
– Pictures
– Can be used in place of words
– Video
– Increase understanding
– Audio
– Increase retention of
information
– Provides emphasis
– Clarifies message
– Engages multiple senses
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Microsoft Office
PowerPoint 2013
Inserting Shapes
•
•
To insert shapes, use one of the following
methods:
–
On the Home tab, in the Drawing group, click Shapes, and
drag the mouse pointer on the slide to form the shape, or
–
on the Insert tab, in the Illustrations group, click Shapes,
click a shape and drag the mouse pointer on the slide to
form the shape, or
–
under Drawing Tools, on the Format tab, in the Insert Shapes
group, click a shape and drag the mouse pointer on the slide
to form the shape.
To insert multiples of the same shape:
–
On the Home tab, in the Drawing group, right-click the
desired shape and click Lock Drawing Mode.
•
Hold Shift or Ctrl to draw straight lines or
symmetric shapes
•
Add text to a shape by typing right after creating
shape
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Microsoft Office
PowerPoint 2013
Resizing and Repositioning Shapes
• PowerPoint displays a Live Preview
• Use the same methods used with slide
placeholders
– Drag handles, drag circular corner handles to
retain proportions or “aspect ratio”; or
– enter specific measurements under Drawing
Tools or Picture Tools, on the Format tab, in the
Size group; or Format pane; or
– use arrows keys to ‘nudge’ the shape
•
By default, shapes do not resize, nor text shrink in size, as
more text is added. Can change shape options to change
this.
•
Can increase shape size by percentages
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PowerPoint 2013
Formatting Shapes
• Use same methods used with placeholders and text
boxes
– change fill and outline
– add a Quick Style or effect
– use the Styles Gallery
• Can use the enhanced mini-toolbar
• Can use the Eyedropper tool to match colors of
shapes, pictures and other objects
• Format text within shape separately
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Microsoft Office
PowerPoint 2013
Adjusting, Changing and Editing Shapes
• Can replace any shape, or change it
to another built-in shape using the
Change Shape tool
• The size, color, and orientation of
the original shape is retained
• To delete a shape, select the shape
and press Delete
• Use Edit Points to change the form
of a shape
• Use the ‘yellow’ adjustment handles
to adjust the shape of an object.
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Microsoft Office
PowerPoint 2013
Arranging Shapes
• Shapes may overlap, but not in the right order
• Can change how shapes overlap, by moving them in this way:
Bring to the
Front
Bring the shape to the front of all shapes.
Bring
Forward
Bring the shape from behind the shape directly in front of it.
Send to Back Send the shape to the back of all shapes.
Send
Backward
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Send the shape to behind the shape directly behind it.
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PowerPoint 2013
Group Objects
•
Group shapes in a completed diagram to
– Prevent accidental moving of individual shapes
– More easily cut, copy, paste or move entire diagram
within presentation
•
Can temporarily ungroup to edit a shape, then regroup
•
To group shapes, select the shapes, then use one of the
following methods:
– On the Home tab, in the Drawing group, click Arrange
and click Group, or
– under Drawing Tools or Picture Tools, on the Format
tab, in the Arrange group, choose Group Objects and
click Group, or
– right-click the shape and click Group.
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Microsoft Office
PowerPoint 2013
Align Objects
• Align shapes and space them evenly on the slide so they don’t
distract viewers
• Select 2 or more shapes, then under Drawing Tools, on the Format
tab, in the Arrange group, click Align and choose one of these
options:
Align Left
Align all shapes with the shape furthest left on the slide.
Align Center
Center all shapes based on the center point of each shape.
Align Right
Align all shapes with the shapes furthest right on the slide.
Align Top
Align all shapes with the shapes at the highest point on the slide.
Align Middle
Align all shapes at the middle of the slide.
Align Bottom
Align all shapes with the shapes at the lowest point on the slide.
Distribute Horizontally
Arrange the shapes from left to right on the slide with equal space
between each.
Distribute Vertically
Arrange the shapes from top to bottom on the slide with equal space
between each.
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PowerPoint 2013
Rotate Objects
• Rotate or flip shapes vertically
or horizontally:
– On the Home tab, in the Drawing
group, click Arrange, and click
Rotate, or
– under Drawing Tools or Picture Tools,
on the Format tab, in the Arrange
group, click Rotate Objects, or
– drag the Rotation handle (green
circular handle) in a circular
movement; or
– In the Format Shape pane, under
Size, type or select a rotation degree.
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PowerPoint 2013
Selecting Objects
• Click on shape to select, or
use Selection Pane
• Click and drag shape to
reposition on slide, or use
arrow keys
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PowerPoint 2013
Creating Custom Shapes
• Can merge shapes to
create custom shapes
• To merge shapes, first
position and select
the shapes then on
the Drawing Tools,
Format tab, click
Merge Shapes and
pick the merge
option.
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Microsoft Office
PowerPoint 2013
Merge Shapes Options
Union
Create a new shape from the perimeter of two or more
overlapping shapes.
Combine
Delete the areas where the selected shapes overlap.
Fragment
Break or divide a shape into smaller shapes or create
new shapes from intersecting lines or overlapping
areas.
Intersect
Delete areas that do not overlap within selected
shapes, but retain overlapping areas.
Subtract
Subtract from the first shape selected (primary) the
areas where other shapes overlap.
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PowerPoint 2013
Working with Pictures
• Add to a slide to illustrate a point.
• An easy way to liven up a slide and add visual interest
• Can enhance points presented in text form, making them
easier to understand and making slides more attractive.
• To insert pictures:
– use your own stored picture files or cloud services such as Facebook,
Flickr, and SkyDrive; or
– use files you find on the web using Bing Image Search, Office.com Clip
Art
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Microsoft Office
PowerPoint 2013
Inserting Pictures
•
Some slide layouts provide placeholders that display the
Pictures or Online Pictures icons (e.g. Title and Content,
Two Content, Comparison, Content with Caption, and
Picture with Caption)
•
To add a picture to a slide with a picture placeholder, click
the Pictures icon in the placeholder.
•
To add an online picture to a slide with a picture
placeholder, click the Online Pictures icon in the
placeholder.
•
To add a picture to a slide with no picture placeholder, on
the Insert tab, in the Images group, click Pictures or
Online Pictures.
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Microsoft Office
PowerPoint 2013
Inserting Pictures from Files
• three insertion options:
Insert
Picture is embedded in presentation and can
only be changed by removing and
re-inserting.
Link to File
Picture is stored outside presentation and
will be updated in presentation if picture
changes.
Insert and Link
Picture is embedded in presentation and
linked to external file for updating.
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Microsoft Office
PowerPoint 2013
Inserting Online Pictures
• Only Office.com and Bing
Image Search is available
without first logging into
your Microsoft account.
• To insert online pictures, on
the Insert tab, in the Images
group, click Online
Pictures.
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Microsoft Office
PowerPoint 2013
Inserting a Screenshot Image
• Can embed screenshots from
any open window in any
program running on your
computer
• Useful for capturing
screenshots of windows, web
pages, dialog boxes, or other
screen content
• To insert a screenshot, on the
Insert tab, in the Images group,
click the Screenshot arrow.
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Inserting a Photo Album
• A photo album is a
presentation for showing
photographs
• Can add captions, adjust order
and layout, and add frames.
• Can also add effects, such as
transitions, backgrounds and
themes.
• To create a photo album, on
the Insert tab, in the Images
group, click Photo Album.
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Microsoft Office
PowerPoint 2013
Inserting a Photo Album
Insert picture from
Use File/Disk to navigate to where the picture files are located.
Insert text: New
Text Box
Pictures in album
Create a new text box to enter text or information about this picture.
Preview
Lists the files included in the photo album. Use the Up or Down buttons below this list to
reorder the file list or use Remove to delete a file from the list.
Select a picture from the list to adjust the rotation or increase/decrease the brightness and
contrast.
Display a preview of each file selected in the Pictures in album list. Use the buttons across the
bottom of the preview box to adjust the rotation, contrast, or brightness of the picture.
Picture Options
Choose whether to have caption boxes below the pictures, such as names of people or
product identifiers, or to show the pictures in black and white for a different effect. TIP: Do not
activate Fit to Slide if you wish to use captions.
Picture layout
Choose how you want the pictures laid out in the photo album.
Frame shape
Choose the shape for the frame around each picture. This field is available when you choose
any option other than Fit to slide.
Theme
Add a theme for the photo album.
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Microsoft Office
PowerPoint 2013
Adjusting Pictures
• The Adjust group in the Picture
Tools ribbons provides a number
of tools to help you adjust
pictures:
– Remove Background
– Correct Brightness and Contrast
– Adjust Color Saturation and Tone
– Add Artistic Effects
– Compress Pictures
– Change and Reset Pictures
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Microsoft Office
PowerPoint 2013
Picture Corrections
• Use when picture is not
quite perfect
• Sharpen blurry pictures
or soften for a more
subdued effect
• Adjust brightness and
contrast for pictures that
are too dark or light
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PowerPoint 2013
Picture Color
• Make picture warmer
or cooler
• Apply a color effect
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Artistic Effects
• Add visual interest with an
artistic effect
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Microsoft Office
PowerPoint 2013
Compressing Pictures
•
Presentation can become a large file
with many images
•
Harder to email and copy
•
Can compress images and remove
cropped portions to reduce file size
•
Optimize images for print, screen or
email
•
To compress pictures:
– click File, click Save As, and click
Tools. Click Compress Pictures; or
– select a picture, then under Picture
Tools, on the Format tab, in the
Adjust group, click Compress
Pictures.
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PowerPoint 2013
Reset or Change Picture
• Remove all formatting with
Reset Picture
• Keep formatting but change
picture with Change Picture
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PowerPoint 2013
Applying Styles and Effects
• Frames, borders and effects enhance
less interesting pictures
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PowerPoint 2013
Applying Styles and Effects
• Can modify and style pictures
using the Format Picture pane
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Microsoft Office
PowerPoint 2013
Crop and Resize a Picture
•
Use the Crop tool to remove
unneeded content from a
picture to focus viewer on most
significant areas
•
Crop a picture to a shape or to a
common aspect ratio to fit a
frame
•
Resize pictures using the same
methods used to resize other
objects, such as shapes and text
boxes
•
Use the Fill and Fit options
resize an image to fill an area or
fit an area
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Microsoft Office
PowerPoint 2013
Inserting Hyperlinks
• Text or an object that you can click when viewing a slide to:
– move to another slide,
– open another presentation,
– open some other type of document, such as a Word document or an Excel
worksheet,
– open a web site or email message.
• To insert a hyperlink, select text or object, then:
– On the Insert tab, in the Links group, click Hyperlink, or
– press Ctrl+K , or
– right-click and click Hyperlink.
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PowerPoint 2013
Inserting Action Buttons
• Used to assign a behavior to an
object
• Action buttons can be used:
– to navigate within a slide show
– activate a hyperlink
– to run another program
– to open an Office file
• To create an action button, select
object, then:
– On the Insert tab, in the Links group, click
Action, or
– On the Insert tab, click Shapes and then
select an Action Button shape
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PowerPoint 2013
Working with SmartArt
• Challenging to create
professional or artistic
illustrations from individual
shapes
• Use SmartArt: pre-built
illustration templates
• Easy to add text and style
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Shapes
Pictures
ClipArt
Illustrations
SmartArt
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PowerPoint 2013
Inserting SmartArt
• To add a SmartArt graphic to
a slide with a SmartArt
graphic placeholder, click
Insert SmartArt Graphic; or
• To add a SmartArt graphic to
a slide without a SmartArt
graphic placeholder, on the
Insert tab, in the Illustrations
group, click SmartArt.
• Select type of SmartArt shape
closest to content (can easily
change after entering text)
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Microsoft Office
PowerPoint 2013
Layout Types
List
Show non-sequential information.
Process
Show steps in a process or timeline.
Cycle
Show a continual process.
Hierarchy
Create an organization chart.
Hierarchy
Show ordered relationships progressing from top to bottom,
vertically or horizontally.
Relationship Illustrate connections.
Matrix
Show how parts relate to a whole.
Pyramid
Show proportional relationships with the largest component on
the top or bottom.
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PowerPoint 2013
Converting Text to SmartArt
• Can easily select text already in
a placeholder or text box and
convert to a SmartArt graphic
• Click the text placeholder, and
then on the Home tab, in the
Paragraph group, click Convert
to SmartArt Graphic, then
select a layout
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PowerPoint 2013
Using the Text Pane
• Text pane is like a bulleted
list: associates text with a
SmartArt shape.
• Use  and  to move
through entries in pane
• Use Tab and Shift+Tab to
demote and promote
entries
• Use Enter for more entries
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PowerPoint 2013
Modifying SmartArt Shapes
• Can add, remove, rearrange, change, or resize the shapes
in a SmartArt graphic
– Demote and Promote list items
– Change the direction of the SmartArt graphic
– Move a shape up or down in the SmartArt diagram
• PowerPoint automatically updates the SmartArt graphic
to reflect the changes
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Microsoft Office
PowerPoint 2013
Using SmartArt Styles
•
Change fills, edges, shadows, line styles,
gradients, and 3D in the same way you
change other shapes
•
Apply styles to the entire SmartArt
graphic or to individual shapes within a
SmartArt graphic
•
Use the Change Color feature to apply
color variations
•
Change SmartArt styles under SmartArt
Tools, on the Design Tab, in the SmartArt
Styles group or right-click the graphic
and click Style in the mini toolbar.
•
Reset the SmartArt graphic back to the
original design
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Microsoft Office
PowerPoint 2013
Changing the Orientation
• To rotate the entire Smart Art object,
use one of the following methods:
– On the Home tab, in the Drawing group,
click Shape Effects, click 3-D Rotation and
then either click a rotation or click 3-D
Rotation Options; or
– Under SmartArt Tools, on the Format tab,
in the Shape Styles group, click Shape
Effects, click 3-D Rotation, and then either
click a rotation or click 3-D Rotation
Options
• Can customize the rotation in the
Format Shape pane
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PowerPoint 2013
Converting SmartArt to Text or Shapes
• Converting SmartArt to shapes or text allows you to
create a custom design not available as a SmartArt, or
simply remove the SmartArt
• Under SmartArt Tools, on the Design tab, in the Reset
group, click Convert, then Convert to Shapes.
• Can no longer be edited as SmartArt
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PowerPoint 2013
Lesson Objectives
• insert shapes
• apply styles to pictures
• add text to shapes
• insert screenshots
• format text within a shape
• insert a photo album
• modify shapes
• insert hyperlinks
• format shapes
• insert action buttons
• create custom shapes
• work with SmartArt
• insert images
• modify SmartArt
• adjust pictures
• use SmartArt styles
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PowerPoint 2013
Review Questions
1.
How do you change a shape from an oval to a rectangle
without removing the oval and inserting a rectangle?
2.
How do you display the Selection Pane?
3.
What is the difference between grouping shapes and
merging shapes?
4.
What sources can be used to insert pictures?
5.
How do you create SmartArt from an existing list?
6.
How do you quickly remove SmartArt graphic formatting?
7.
How do you change the layout of SmartArt graphics?
8.
How do you quickly change the colors of all the shapes in a
SmartArt graphic?
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