Lesson 17
Enhancing Presentations with
Multimedia Effects
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 3rd Edition
1
Morrison / Wells
Objectives

Lesson 16

2


Add clip art, shapes and drawn objects, SmartArt
graphics, and pictures from files to a slide.
Change the size and position of a graphic object,
and add borders and shading to graphic objects
on a slide.
Create charts and tables using Excel and Word
features.
Create hyperlinks on slides to link to Web pages,
e-mails, and other documents.
Objectives (continued)
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Lesson 16

3
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
Add slide transitions to control how the slides are
introduced in a slide show.
Animate objects on a slide to draw attention and
add emphasis.
Insert sound and video clips to add an extra
dimension to a slide show.
Prepare hard copies for handouts and speaker’s
notes and distribute presentations via soft copies.
Vocabulary
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
Lesson 16
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

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4
animation
emphasis effects
entrance effects
exit effects
motion paths
slide transitions
trigger
Introduction
Lesson 16
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5

A good presentation holds your audience’s
attention without distracting them from
understanding the information you are
presenting.
PowerPoint’s options can all be used to
emphasize your points and clarify your
information.
CLASSROOM ACTIVITIES

Lesson 16
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6
How do color, design, graphics, sound and
video help to illustrate points effectively?
How do you strike a balance between using
color, design, graphics, sound, and video to
illustrate your points and not overdo it?
Inserting and Editing Graphics
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Lesson 16
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7
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Graphics help your audience remember your
message.
Graphics include shapes, clip art,
photographs, text art, SmartArt graphics,
tables, and charts.
Use graphics only when they illustrate
relevant points in a presentation.
Inserting and Editing Graphics
(continued)
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Lesson 16
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8
Adding Clip Art to a Slide:
You can insert clip art and
photographs from the Clip
Art task pane.
Inserting and Editing Graphics
(continued)

Lesson 16

9
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Adding Clip Art to a Slide
(cont):
When you insert a graphic
in a placeholder, the
graphic replaces the
placeholder.
When a graphic is selected,
eight small squares and
circles called sizing
handles appear on the
border of the graphic.
Inserting and Editing Graphics
(continued)

Lesson 16

10

Adding Clip Art to a Slide (cont):
When a graphic is selected, you can cut, copy,
paste, delete, move, or resize it.
To resize the graphic proportionally, drag a
corner sizing handle.
Inserting and Editing Graphics
(continued)

Lesson 16

11

Adding WordArt, Drawn Objects, and
SmartArt Graphics to a Slide:
You can create WordArt objects and draw
objects on a slide using the same shapes tools
that you learned to use in Word.
SmartArt graphics enable you to convert text to
a professional-looking visual.
Inserting and Editing Graphics
(continued)

Lesson 16

12

Adding Tables, Charts, and Pictures to
Slides:
You can add tables and simple charts to
illustrate numerical data or trends.
To further enhance a slide and add another
type of visual element, you can insert from a
file a photo, a drawing, or a scanned image.
CLASSROOM ACTIVITIES

Lesson 16
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13
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True or False? Clicking the Clip Art button in
the placeholder opens the Clip Art task pane.
Answer: True.
True or False? A graphic does not have to
be selected for you to cut, copy, paste,
delete, move, or resize it.
Answer: False. When the graphic is
selected, you can cut, copy, paste, delete,
move, or resize it.
CLASSROOM ACTIVITIES
(continued)
Lesson 16

14

True or False? You can copy and paste
tables and charts from Word and Excel
documents.
Answer: True.
Creating Hyperlinks
Lesson 16
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15
You can create hyperlinks to slides in the same
presentation, to slides in another presentation, or to
an e-mail address, a Web page, or another file.
CLASSROOM ACTIVITIES

Lesson 16

16

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True or False? You can create a hyperlink
from text on a slide.
Answer: True.
True or False? You can link a presentation
to another presentation.
Answer: True.
Formatting Slide Transitions

Lesson 16
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17
Slide transitions are settings that determine how a
slide is introduced as you move from one slide to
another in Slide Show view.
Transition options are located on the Animations tab.
CLASSROOM ACTIVITIES
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Lesson 16

18
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True or False? Slide transitions can apply to
single or multiple slides.
Answer: True.
Which view allows you to see slide
transitions?
Answer: Slide Show view.
Formatting Animations
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Lesson 16
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19
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Animations are special visual or sound effects you
add to text or an object.
When you format animations for the text boxes and
graphics, you can determine how and when text or
graphics appear on each slide.
Animation options are located on the Animations tab.
Formatting Animations
(continued)
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Lesson 16
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20
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Customizing Animations:
You can create custom
animations using the
Custom Animation task
pane.
PowerPoint provides several
animation effects, such as
entrance effects, emphasis
effects, and exit effects.
Formatting Animations
(continued)

Lesson 16

21
Changing and Removing Custom
Animations:
You can remove an animation from an object
completely using the Remove command at
the top of the Custom Animation task pane, or
you can modify an animation effect using the
Change command.
CLASSROOM ACTIVITIES

Lesson 16

22

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What is a trigger?
Answer: It starts a sound effect or animation
segment.
True or False? Entrance effects control how
the object leaves the slide.
Answer: False. Exit effects control how an
object leaves the slide. Entrance effects
control how the object enters onto the slide.
Inserting Audio and Video Clips
Lesson 16

23

You can use sound and video at any point in
a presentation to add emphasis or set the
mood for the audience.
Animated clip art graphics and sound clips
are available in the Clip Art task pane. You
can also use clips from other sources.
Inserting Audio and Video Clips
(continued)
Lesson 16
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24
After you insert a video, you can change options using
the Move Options group on the Movie Tools tab.
Lesson 16
Inserting Audio and Video Clips
(continued)
25

You can insert sounds using the Sound from File
button in the Media Clips group on the Insert tab.

After you insert a sound, the Sound Tools Options
tab is displayed.
CLASSROOM ACTIVITIES

Lesson 16
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26
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True or False? Animated clip art graphics
are available in the Clip Art task pane.
Answer: True.
True or False? Adding audio and video clips
is similar to adding graphics.
Answer: True.
Distributing Presentations
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Lesson 16
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27
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The primary way to distribute a presentation is to
project the slide show before an audience.
You can provide hard copies of slides, handouts,
and notes, and you can also distribute electronic
copies of the presentation.
You can also share a presentation via e-mail,
Web pages, or over networks.
Distributing Presentations
(continued)

Lesson 16

28
Printing Handouts
and Speaker Notes:
You can print
individual slides,
handouts, the
presentation outline,
and speaker notes.
Distributing Presentations
(continued)
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
Lesson 16
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29
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Preparing Presentations for Distribution:
When distributing electronic copies of the
presentation, you can attach the file as an attachment
to an e-mail message.
You can also save presentations in PDF and XPS
formats.
It is common for presentations to be published on Web
pages.
Another way to distribute a presentation is to publish
the presentation to a document management server or
to a document workspace.
CLASSROOM ACTIVITIES

Lesson 16



30
What is the primary way of distributing a
presentation?
Answer: The primary way to distribute a
presentation is to project the slide show
before an audience.
True or False? You can print a presentation
outline.
Answer: True.
Lesson 16
Summary
31
In this lesson, you learned:
 Graphics help to clarify the message of your
presentation. Graphics can make your audience
remember your message, and PowerPoint makes it
easy for you to add graphics to a slide.
 You can create WordArt, drawn objects, and
SmartArt graphics to add visual effects to slides.
 You can easily reposition and resize graphic objects
on slides, and you can also format the objects with
borders and shading.
Summary (continued)

Lesson 16

32

You can add hyperlinks to text and graphics so you
can link slides to other slides, other documents, or
Web pages.
The slide transition affects how each new slide
appears. You can apply transition settings to a single
slide or to all the slides in the presentation.
PowerPoint provides special effects that can add
emphasis, animation, or sound to the text and
graphics, or that can enhance how a slide opens or
closes.
Summary (continued)
Lesson 16

33

You can easily insert sound and video clips on
slides and format the clips to play
automatically.
PowerPoint provides several options for
printing a presentation, including slides,
handouts, notes pages, and an outline of the
slide show content.