Commercial Card Program Roles
Role
Description of role, as recognised by Westpac
•
Card
Administrator
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•
•
Verifying Officer
•
•
•
Authorised
Signatory
This role is defined by the guidelines, organisational structures and objectives of individual
Government Agencies, and therefore has a range of functions and responsibilities as defined
within their respective agency.
However, the card administrator role is not recognised by Westpac, and has no powers to amend,
modify or request information in any dealings with Westpac.
Financial institutions have a regulatory obligation to identify all parties holding accounts with that
financial institution.
The role of Verifying Officer exists under the Anti-Money Laundering and Counter Terrorism
Financing Act 2006, and enables duly nominated and identified agency staff to identify the
cardholders of that Agency.
The benefit to the Agency of this approach is that cardholders identified by the verifying officer
do not need to visit a bank office to be identified.
However, the Verifying Officer does not have any other powers under the card program.
Therefore the role is not recognised by Westpac beyond the verification of cardholders, and has
no powers to amend, modify or request information in any dealings with Westpac.
Authorised Signatories are recognised by Westpac as being authorised to amend, modify or
request information in relation to the card program. Tasks that can be undertaken by Authorised
Signatories include:
• Approving all arrangements for the Agency’s Commercial Card Program, particularly in
relation to requests sent to Westpac for action such as requests for reports or statements.
• Approving new cardholders, amendments to existing cardholders and card parameters (eg
transaction limit, credit limit, merchant category blocking).
• Making requests on behalf of a cardholder, such as activating a card.
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