An Overview of
the Workday Project
Last Updated October 2012
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Local IT Directors
Agenda
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Workday and Workday Project Overview
Support Planning
Desktop/Browser Impact
Data Impact
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Driving Forces/Project Goals
 Community members have real time
information at their desktops (access to data);
 Effort is shifted from administrative/data
entry to enhanced support (less transaction time);
 Policies and procedures are standardized, yet flexible
(aligned processes);
 One common system that integrates w/other systems (aligned
systems).
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What is Workday
Workday at a Glance
• Provider of web-based HR, Payroll and Finance systems
deployed via cloud.
• Utilizes Software-as-a- Service (SaaS) software delivery
model.
• A “next generation” provider with:
o 350+ Customers (Georgetown University, first higher education
customer as of July 2010)
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What is Workday
Employee
Essentials
APDB
Safety
Others
COLTS
Retired
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PeopleSoft
HR/Payroll
(Faculty, Staff,
Students)
HR
Online
Why Workday
1
One HR/Payroll system
to be integrated with
Kuali, Taleo, Kronos,
and various
other Cornell
systems
(including other
existing
PeopleSoft
applications)
Data access … Aligned systems … Less transaction time
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Source: Workday
Workday Key Features: HRMS/Payroll Applications
2
Designed for,
accessible by
a variety of users
(via web)
Data access … Aligned systems … Less transaction time
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Workday Key Features: HR/Payroll Applications
3 Workflow
enabled
(routing
of info)
4 Accessible,
real-time
reports/data
Data access … Aligned systems … Less transaction time
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Workday Demo
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The Project Structure
Steering
Committee
Paul Streeter
Mary Opperman
Cathy Long
Craig Higgins
Tony Caudill
Lyman Flahive
Laurie Cecere
Sunny Donenfeld
Peter Turner
Sandy Dhimitri
Julie Delay
Kellie Page
Dave Taylor
Ron Seeber
Ted Dodds
Craig Adams
Davina Desnoes
Cathy Long
Wes Buchanan
Judy Virgilio
Joanne DeStefano
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Executive
Sponsors
Dave Taylor
Paul Streeter
Mary Opperman
Project Stages
Plan
Design
Campus Reviews
We Are Here
Core
Functionality
Build
Project Decisions
Initial Prototype
Test
Campus Testing
Project Team
Testing
Testing Prototype
Checkpoints
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Deploy
Post Go-Live
Campus
Improvements
System
Enhancements
Project Timeline?
• Agreement to deploy when it benefits campus
– Is Workday ready?
– Is CU technology ready?
– Is campus ready?
• Planned January cutover delayed
– Integrations not fully completed
– Payroll testing
• Evaluating options (quarterly)
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Support at Cutover
• All “view” access enabled at go-live
– Employees, managers, assigned roles
• Staged rollout of business processes
– Partnership in local unit success
• Command Center
– Remedy supported
– Hot line
– Website
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Desktop/Browser Impacts
• Workday's rich browser interface is enabled by the Adobe®
Flex™ Internet application framework and requires any
browser that works with Adobe Flash Player 10.1.53 or later
to run correctly.
– This includes Microsoft Internet Explorer version 6, 7, 8, or 9 or Mozilla
Firefox version 2, 3.x, or 4.x.
– For optimal results, use Workday on Internet Explorer 7 or later or
Firefox 3.5 or later.
• If your company runs Internet Explorer under the High
security level, you need to make some Internet Explorer
setting changes for each user running Workday, or users will
receive errors and not be able to proceed beyond the home
page.
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Desktop/Browser Impacts
System Memory Requirements
• We suggest that you configure your users' client machines
with memory capacity corresponding to their use of Workday.
We recommend the following memory configurations:
– For administrative users accessing high data volumes in reports or
tasks, 2 gigabytes (GB) of memory.
– For administrative users running staffing and other business processes
frequently, 1 gigabyte (GB) of memory.
– For casual users, such as employees maintaining their PTO or personal
data, 512 megabytes (MB) of memory
• Website: hr.cornell.edu/workday
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New Reporting Culture
• Supervisors & Admin Managers will have increased
access to data (within their org structure)
• Robust reports / analytics that are actionable
• Real-time data
• Shared reporting responsibility between Cornell and
Workday (via regular functionality releases)
• Local developer access via web service / extract
Seth Brahler (spb32, 255-9696)
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Data Delivery Toolsets
Toolset
Features
Standard Reports •
Actionable / Filter / Excel & PDF Export
Custom Reports
•
Actionable / Filter / Excel & PDF Export
User Interface
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Worker History
From Previous
System
Employee Data
Lookup
HRPY Warehouse
KPI
Notes
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Delivered by Workday
300+ and counting
Built by report specialists
Limited release at go-live
Worklets, embedded in BPs
Actionable / Drill
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Delivered by Workday
Supplemented by report specialists
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Historical PS actions
Job and Compensation
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Only for population loaded for go-live
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Legacy data
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Expand access to managers
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Frozen at Workday go-live
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Available for historical use
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Historical and current data
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WD data fed to KPI via PAIDS and APDB
replacements
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Workday Demo
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• Questions???
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