Guide to the 2012 Sports Capital Programme
for Clubs / Organisations
Mayo Sports Partnership
Mayo Education Centre
11th April 2012
2012 Sports Capital Programme
• €30m allocated to Sport
• Maximum Grant allowed is €300k
• Priority is to have a stronger focus on projects
which increase active participation in sport,
particularly in disadvantaged areas
Sports Capital Programme;
• Aims & Objectives
– Assist voluntary and community organisations, National
Governing Bodies, Local Authorities and Schools to
develop high quality, safe, well designed and sustainable
facilities in appropriate locations
– Prioritise the needs of disadvantaged areas in the
provision of sports facilities
– Encourage the multi-purpose use of facilities at national,
regional and community level by clubs, community
organisations and NGB’s
Different Categories of Applications
• National Key Strategic Facilities
– Facilities developed to international
specification and designated by the NGB as its
primary competition or training venue
• Regional Facilities
– Facilities that attract users across several
counties and conform to specification of the
NGB and or incorporate a range of sports
facilities for training at the highest
international level
Different Categories of Applications
• Local Community Facilities
– Sports Facilities that maximise participation in
sport and physical recreation
Deadline for Applications
• Online Applications – 5pm on Friday 1st June
• Paper Based Applications (and all supporting
documentation) – 5pm on Friday 11th May
2012
• For a copy of the Full Guidelines and to apply
visit www.sportscapitalprogramme.ie
Compulsory Requirements
Essentials
Evidence of non Discrimination
1.1.1
• Evidence that your organisation does not
discriminate against anybody on the grounds of
gender, civil status, family status, age, disability race,
sexual orientation, religious belief, or membership of
the Traveller Community
• Statement outlining policy on non discrimination /
copy of rules/ constitution
Evidence of own Funding
1.1.2
• Applicants must make a local contribution towards the cost of
the project
• Amount depends on whether the proposed facility is classified
as local regional or national
• Evidence of own funding required – Bank statements for last 6
months and or letter of loan approval
• Financial Institution Loan Offer – (Sample letter at end of SCP
Guidelines)
Evidence of own Funding
• Contribution for local projects
Type of Area
Minimum own funding1
Non-disadvantaged area
15% of the total cost of project
CLÁR (disadvantaged rural area)2
10% of the total cost of project
RAPID (disadvantaged urban area) 2
5% of the total cost of project
Regional or national
Depends on the scale of the project
1: please note that these are minimum levels of own funding. Extra marks will be given at
assessment to projects with higher levels of own funding.
2: for more information on disadvantaged areas go to
http://www.environ.ie/en/Community/
Evidence of Title to site
1.1.3
• For an Application Greater than €25k the following is
required;
– Solicitors letter confirming that you own the site for the
proposed facility or that you hold it under a lease
– That the leasehold / freehold is registered with the
Property Registration Authority (If registration is pending
than a dealing number from the PRA must be included)
– That there is at lease 15yrs remaining on the lease
– That the title is capable of holding a charge
Evidence of Title to site
1.1.4
• For an Application less than €25k the following is required;
– A letter from the owner of the land / facility stating that the facility
will not be taken out of sporting use for a minimum of 5 years –
Sample letter available at the end of the SCP Guidelines.
Quotation / Estimate
1.1.5
•
At least one professionally prepared quotation or pre tender estimate must be included for
each aspect of the works being applied for
•
As funding is limited, it may not be possible to fund all the elements that you are applying for.
Therefore, it is important that you break down your project into smaller elements that could
be funded if the funding is not available to fund your entire project.
•
For example
– if your project includes resurfacing an artificial turf pitch, erecting a fence around the
pitch and floodlighting the area, you should include a price for each element in your
application and indicate the priority you place on each element.
– If you only provide one overall cost and the Department does not have enough money
to provide you with a grant for all 3 elements you are likely to receive no funding.
– If you provide a separate cost for the 3 parts the Department can fund as many
elements as possible.
•
In the absence of such a breakdown it may not be possible to fund your project at all.
Planning Permission
1.1.6
• One of the following must be supplied;
– A copy of the planning permission for any of the aspects of your
project that require planning permission. This planning
permission must be current
– Evidence of planning reference number or acknowledgment of
application for planning permission from your Local Authority
for any of the aspects of your project that require planning
permission.
– A recent letter from your technical supervisor or local authority
stating that your project does not need planning permission.
Additional Documentation that
may be required
1.2
Confirmation of RAPID / CLAR Status
1.2.1
CLÁR
RAPID
Letter from the Register of Electors section of your local authority confirming
the Electoral Division (ED) name & number of your site. A list of CLÁR EDs is
available at www.dttas.ie/sport/pdfs/AllCountiesbyEDExtendedCLÁR.pdf
Letter from your local RAPID co-ordinator confirming following details as
applicable:
 That your project is located in a RAPID area
 That your project is endorsed by your local Area Implementation Team
If your project is located outside a RAPID Area but serves a RAPID area please
attach the following:
 A letter from your local Area Implementation Team endorsing your
project and
 A letter of endorsement from your local County/City Development
Board
There is no top up funding in addition SCP Funding in this round of the programme
Drawings, Plans and Specifications
1.2.2
• Extra marks are available at assessment if drawings
and plans are provided.
• For artificial playing surfaces and floodlighting you
should include the technical specifications of what
you are planning to install.
• It would be advantageous if these were prepared by
an appropriately qualified person / consultant
Feasibility Study
1.2.3
• Only required if facility is to cost more than
€700k
• The study must include;
– proposed location of the facility;
– population of the surrounding area;
– mix of sports to be played at the facility;
– existing facilities in the area;
– plan for managing the facility; and
– overall financial plan for the facility.
Letters of support from the NGB
1.2.4
• Required only for Regional and National
Facility Applications
Organisation & Contact Details
2&3
• Name of your club – The correct current and
legal name of the club / organisation. State
other names linked to previous applications
where funding was secured.
• Location of facility – GPS
• Applications from Gaeltacht Areas.
Past Government Grants
(Received by facility) 4
•
•
•
•
•
•
Sports Capital Programme
Dormant Accounts
EU Programme for Peace & Reconciliation
CLAR / Leader Initiatives
Young People’s Facilities Services Fund
Local Sports Partnership
What is funded
Prioritise List 5
• Pitch developments (Natural & Artificial) including drainage
projects
• Tracks and Courts
• Security fencing / Ball stop netting
• Hurling Walls and Handball Alleys
• Building and refurbishment of Dressing Rooms, showers and
toilets
• Building and refurbishment of Sports Halls / Gyms
• Non Personal Sports Equipment
• Floodlighting
What is not funded
5
•
Private and Commercial Operations
•
Operational Costs
•
Viewing Stands
•
Car Parks, roads or landscaping
•
Bars, Kitchens or Offices
•
Projects where work has already commenced or where contracts have already
been signed
•
Projects that are not sporting in nature
•
Applications from schools that are not made jointly with at least one sports club
•
The repayment of loans
•
The purchase of land or buildings
Funding
6
• Maximum Grant for Clubs €300,000
• Your application will be assessed in terms of
being realistic, scale of the project, costs and
grant assistance sought.
• Funding allocated based on a combination of
factors – population, quality of application,
geographical balance, and the need to provide
a variety of sports facilities.
Other Details
7
• Timeframe – Start within 6 Months and be
completed within 24 months of grant
allocation.
• Your facility must be accessible to people with
disabilities
• Planning Permission
Site Details
8
• Details of facilities on site including numbers of Dressing Rooms and
hall and pitch sizes.
• Evidence of title not required if applying for equipment only.
• Not Owner or No Lease - €25k or less – letter confirming that site
will be used for sport for at least 5 years. (Sample letter)
• €25k + Grant – Solicitor’s Letter confirming ownership or under a
lease.
• Leasehold or Freehold is Registered with Property Registration
Authority. (Deed of Covenant)
• If Site is Leasehold – must be 15 years remaining on lease.
• Title is capable of supporting a charge.
• Site in Disadvantage area ?
Use of Facilities
9
• Numbers using the facility.
• Open to Public
• Groups that will use and benefit from the
facility – Clubs, Schools, Community Group,
Persons with Disabilities, Women’s / Girls
Teams (Back up with documentation)
• Regional / National – Views of NGB
Managing the Facility
10
• Managing the facility on an ongoing basis.
• Running Costs, Coaching Programmes,
Initiatives to increase participation.
• Staff, Managing Policies and opening hours
• Attach additional information to support your
claims.
Disadvantaged Groups
11
• Where possible you should set out how you
intend to attract disadvantage groups to use
your current or planned facilities – such
initiatives could include lower costs to the
unemployed or pensioners.
• What will you do to encourage these groups
to use your facilities.
12, 13, 14
• 12 Freedom of Information Act – Sign Form
• 13 Disclaimer – Applicant’s Statement – Sign
Form and witness to sign also.
• 14 Acknowledgement Form – Fill in details
applicable to Club / Organisation (Sports
Capital Unit will send back acknowledgement
of receipt of application, and give you a
Reference No.)
Scoring System
• Each application is scored between 1 and 5 under
each assessment criterion
• Different weights (from 1-4) are attached depending
on importance – this decides order of priority within
own county
• Higher weighting is given to disadvantaged criteria
• Recommendations made to Minister
• Minister makes final decision
Scoring System
• Increase Participation/Improve Standards – be clear as to the objective of your project,
growth targets, improved standards of sporting performance etc
• Level of Socio-Economic Disadvantage
(1-5) x 4
(1-5) x 4
• Technical Merits – quality of drawings, reliability of cost plans, planning permission in place (if
applicable) etc
(1-5) x 4
• Financial viability of Project – DAST wants to avoid ‘white elephants’, ability to compete the
project within a realistic timeframe, previous track record in fundraising taken into account, realistic
income and expenditure projections
(1-5) x 4
• Level of local funding available – higher rating given to applicants with a significant
contribution towards the project
(1-5) x 4
• Ability to maintain project after completion
(1-5) x 3
Scoring System
• Current/Planned facilities in area – duplication to be avoided etc (1-5) x 2
• Extent/Outcome of Local Consultation – with other clubs, schools, local authorities etc
to indicate their commitment to using the facilities if they are provided
(1-5) x 2
• Strategies to attract people form disadvantaged areas – not just about developing
facilities, programmes need to be developed, how will you market towards this group etc
(1-5) x 3
• Priority of project in relation to existing facilities- what facilities are needed in the
area, avoid duplication, need to achieve an equitable spread of facilities in each county. Priority
in relation to the applicants existing facilities
(1-5) x 4
• Priorities as identified by N.G.B.’s – proposals consistent with N.G.B.s strategy,
contribute to a regional and/or a national sporting infrastructure
(1-5) x 3
Submission Basics
• Be clear about participation / increasing performance.
• Be realistic about grant levels sought
• Local contribution must be in place
• Ensure all project costs are covered
• All technical issues must be covered
• All documentation requested must be included with the application
form
• Consult with the NGB at all times
Where to from here ?
• Set up a Development Committee (Group of 4)
• All members Read the Guidelines and
Application Form.
• Assign Tasks and duties.
• Meet on a regular basis over the next month
and monitor progress – regular feedback to
group Chairman.
• Prioritise key areas.