Creating Map Books
ARCMAP 10
DATA DRIVEN PAGES
CAITLIN BOTSCHNER
WARREN COUNTY SOIL AND WATER
CONSERVATION DISTRICT
Plan of Attack
“HELP”
LAYOUT
TOOLS AND TOOLBARS
CREATE GRID INDEX FEATURES
SETUP DATA DRIVEN PAGES
EXPORT
REVIEW/PRINT
EXAMPLES
“Help”
 Help page
 Print and take
notes as you go
for future
reference
 Helpful with
settings
 Be open to trial
and error for
many settings
Layout
 Setup your map in layout view first
 Basic cartography: make sure layers are visible,
labels are legible, scale is appropriate
 Create your layout:
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Title (data driven page name, number, or count can be inserted
automatically using data driven pages)
North arrow
Scale (set scale to that of one page of your map book before
creating your grid)
Description or information about who created it
Layout
Tools and Toolbars
 Grid Index Feature tool:
 Arc Toolbox > Cartography Tools >
Data Driven Pages > Grid Index
Feature
Tools and Toolbars
 Data Driven Pages toolbar
 Customize > Toolbars > Data Driven Pages
Tools and Toolbars
 Labeling toolbar (optional)
 Customize > Toolbars > Labeling
 Use Maplex Label Engine (enables you to stack the labels and
to choose placement type such as roads or rivers)
Create Grid Index Feature
 Tool allows you create the grid upon which your map
book will be based
Create Grid Index Features
 Definition query
to display only
features that you
want included in
the map book
 For example:
inspection cycle,
municipalities, or
other categories
Create Grid Index Features
 Navigate to Grid Index
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Feature tool
Set output location
Choose feature that grids will
be based upon (definition
query may help)
Check both boxes as shown at
left
Automatically uses layout
scale (may need to try a few
different ones before you find
one that you like)
Set polygon height and width
as shown at left for 8.5 x 11”
paper (automatically updates
number of rows and columns)
Create Grid Index Features
 Grid is automatically added to your map document
 Can always delete features from grid feature class if
you have unnecessary blocks/pages
Create Grid Index Features
 Review layout at grid
scale (select one in
attribute table and zoom
to selected).
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Are features visible at this
scale?
Do the colors work?
Can you distinguish
between different labels?
How many pages will your
map book have? It is
reasonable?
Setup Data Driven Pages
 Add Data
Driven Pages
toolbar
 Check box to
enable data
driven pages
Setup Data Driven Pages
 Definition tab:
 Select the grid
you created as
the index layer
 Label pages
using page name
Setup Data Driven Pages
 Extent tab:
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99% avoids overlap of
features on multiple pages
125% is default, helpful
when you need to see
edges of surrounding
pages
 Look to “help” for more
information about the
settings
 What has worked for
other users?
Setup Data Driven Pages
125% Extent
99% Extent
Tips and Tricks
 Create a cover page or
key for the map book
using the grid
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Recommend using a
separate .mxd to preserve
your other layout
 Add page numbers
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Page text > Data Driven
Page Name
Format and move to use
as title
 May want to turn off the
grid layer in the table of
contents to avoid extra
lines on map (can cause
confusion about which
page things are on for
inspectors, not an issue
though for roadmaps
where you may want to
see overlap)
Exporting Map Book
 File > Export
 Select “pages” tab to
manage the data driven
pages (will only be there
when data driven pages
are enabled)
 Save as PDF (then you
can separate or merge
documents to create your
final map book)
 Can export single pages
or entire booklet
Review/Print
 Review before printing
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Export to PDF so you can
preview
Export one or two pages
for review, then after you
fix any errors of display or
content export the entire
map book
Map Book Example
Map Book Example