Using Technology in
Monitorin g and Evaluation
(e-ProMIS)
MINISTRY OF DEVOLUTION
AND PLANNING.
M&E DEPARTMENT
WELIME
Monitoring & Evaluation
 Is a management tool for ensuring or determining
effectiveness, efficiency, impact and sustainability.
 It has continuously been improving over time
 From traditional M&E to Results based M&E
 In Kenya, M&E was pursued in Ernest from 2004
during the ERS period and now in the vision 2030
period
Definations
• Monitoring- Is
a Continuous function,
• Uses systematic methods for collection of data
on specified indicators
• Evaluation - Systematic and objective
assessment of an on-going or completed project,
programme or policy (including its design,
implementation and results).
Foundation for M&E
 For M&E to be effective, it must approach issues by a
specific logic
 Is this basic logic that allows the tool to identify facts
possibly hidden to a casual eye and allow directing
on what should be.
 This is the logic that we intended to get effected
through technology.
(Logframe)
 Is a tool for improving the planning,
implementation, management, monitoring and
evaluation of policies, programmes and projects.
 It is a way of structuring the main elements and
highlighting the logical linkages between them.
 It helps to identify the expected causal links in the
results chain, i.e., inputs + processes – outputs –
outcomes - impact
What can we use it for?
Improving quality of project and program designs by:
■ Summarizing design of complex activities.
■ Assisting the preparation of detailed operational plans.
■ Providing a base for activity review, monitoring, and
evaluation.
ADVANTAGES:
■ Ensures that decision-makers ask fundamental questions and
analyze assumptions and risks.
■ Calls for increased engagement of stakeholders in the planning
and monitoring process.
■ When used dynamically, is an effective management tool to
guide implementation, monitoring and evaluation.
Cont’
DISADVANTAGES:
■ If managed rigidly, stifles creativity and
innovation.
■ Training and follow-up are often required.
NOTE:
 Presentation of the Logframe is usually in a vertical
and Horizontal flow
Vertical Logic
Tests whether the sum of activities and lower
level results is sufficient to achieve the higher
level results. i.e
 Are all the activities listed under a particular
output statement sufficient to achieve the
output?
 Will all outputs listed under a particular
outcome be sufficient to achieve the planned
outcome?
 Will the outcomes listed under a strategic result
(Goal) be sufficient to achieve the strategic
result?
Risk in Vertical logic
 There remains a risk that our assumptions
at planning stage could be wrong, e.g. for a
conference, Invite 50 people, book a venue,
bring facilitators etc does this really mean
we have achieved the target of holding a
conference!. ……….. Why?
 The Log frame identifies such critical
planning assumptions in order to reduce
the risk of failure.
Example Logframe
Narrative
Summary
Means of
Indicator Verification
s
Goal
Sample survey
Purpose/objectiv
e /Outcome
Improved
transport system
Outputs
Interviews
Standard Gauge
railway line
Observation.
Interview
Assumption
s/ Risks
Cont’
Narrative
Summary
Activities
1.Laying rail tracks
Resources
Means of
Assumptio
Indicators Verification ns/ Risks
Main Benefit
 When used dynamically, is an effective
management tool to guide implementation,
monitoring and evaluation.
 Only a complete causal analysis will lead to a
results framework that would ensure results are
achieved and that development partners can
identify their roles.
Application of Logframe in the system
The M&E Module
 In view of the need to monitor the realization of
outcomes at the national level, and by fact that this
are closely related to implementation of projects a
relation is established between the projects and the
targets set at various levels of results i.e output and
outcome levels as illustrated.
Outcome
Outcome
indicator
Target
Project
Project
weight in
relation to
the target
e.g Improved
quality of
Education
Pupil :teacher
ratio
43:1
i
30%
ii
25%
iii
45%
Textbook:
pupil ratio
1:3 lower
primary
1:2 higher
primary
i
ii
i
ii
Data Entry - M&E Application
Reports from the System
Locatio Outcome or Indicator baseline target Achiev’.
n
output