Gwinnett County Public Schools
GCPS Tech Tips
A few tricks to take you beyond
the basics
Internet Tools:
Safety Tips for Gmail &
Google Accounts
Safety Tips: Gmail & Google Accounts
Gwinnett County Public Schools is committed to providing
information related to student technology use in a manner that
is clear, concise, organized, accessible, and current. To that
end, GCPS has provided articles and handouts on its web site.
The following resource is provided for information only and is
NOT an official policy or procedure of Gwinnett County Public
Schools. This resource may be used by schools and the school
communities to share information and ideas around technology
use.
Should a conflict between the information on this site and the
existing policy, regulation or rule occur, then the official or
approved policy, rule or regulation supersedes the resources in
this document.
Safety Tips: Gmail & Google Accounts
As we increasingly depend upon Google services, the value of the
private information contained within our Google accounts becomes
more valuable to hackers.
By following these steps, you can maximize the security of your data
within Google’s servers. Additionally, you can control how much access
websites have to your personal information.
Safety Tips: Gmail & Google Accounts
USE 2-STEP VERIFICATION
Use the 2-Step verification feature to verify that you are you when
logging into your Google account from a new browser, device, or
application. Basically, there are two factors for authentication before
you can log in:
• Your Google account password
• A single-use verification code that is sent to your phone either by
text message or voice call
If you are logging into the same computer every day, this 2-step
verification will not pester you every time. This simple measure
provides a great deal of protection.
Safety Tips: Gmail & Google Accounts
2-STEP VERIFICATION SETUP
1. Log into your Google account, and go to www.google.com/accounts/
2. Click on Security on the left-hand side of the screen. Look under
the 2-step verification title. If the status indicates that it is OFF, then
you need to set it up. Click Settings under 2-step verification.
Safety Tips: Gmail & Google Accounts
2-STEP VERIFICATION SETUP
(cont)
Now, follow the directions after clicking Settings. It will ask you to use
a phone number to receive the verification code. You can receive
codes by text message or voice call. Click Send Code to continue.
Safety Tips: Gmail & Google Accounts
2-STEP VERIFICATION SETUP
(cont)
The verification code arrives almost immediately as a text message or
phone call. Enter the verification code into the designated field, and
click Verify to continue.
Safety Tips: Gmail & Google Accounts
2-STEP VERIFICATION SETUP
(cont)
Review the Trust this computer statement. It is best to use your
personal computer rather than a GCPS computer. You can always
change which computer you trust through your account settings. Click
Next to continue.
Safety Tips: Gmail & Google Accounts
2-STEP VERIFICATION SETUP
(cont)
In the last window, click Confirm to complete the setup process.
Now when you view the Security screen for your account, the 2-step
verification status will indicate that it is ON.
Safety Tips: Gmail & Google Accounts
MANAGE ACCESS TO YOUR INFORMATION
You may not realize it, but many applications that you use (including
websites) have access to your Google account. That means these
apps and websites could be reading your contacts, settings, and
more. Here are a few steps that describe how you can take control of
website and application access.
Safety Tips: Gmail & Google Accounts
MANAGE ACCESS TO YOUR INFORMATION (cont)
1. Log into your Google account, and go to www.google.com/accounts/
2. Click on Security on the left-hand side of the screen. In the next
window, look for the section entitled Connected applications and
sites, and click on Manage Access.
Safety Tips: Gmail & Google Accounts
MANAGE ACCESS TO YOUR INFORMATION
(cont)
If Google asks for your password again. Enter it to continue. At the top
of the page, you will see a list of websites/services that have access to
your account along with what they can access from it.
If you want to revoke access for a specific site, you can do so with the
Revoke Access button.
Safety Tips: Gmail & Google Accounts
That is all there is to it!
Be careful about which websites/apps you give access to your
account. We have just offered you two ways to manage and put an
extra lock of security on your Google account.
You can never be 100% secure, but by following these steps you can
beef up the default security provided by Google.
GCPS Tech Tips
We hope you found this technology tip useful.
Feel free to share this tip with colleagues and
students.
More technology tips can be found on the IMD
website here.
For questions or comments about the technology
tips, send email to
IMD_Connection_Newsletter@gwinnett.k12.ga.us
Gwinnett County Public Schools | 437 Old Peachtree Road NW | Suwanee | GA | 30024-2978 | 678-301-6000