S-STEM Scholarship
Reporting Site
10/15/2012
https://www.s-stem.org
support@s-stem.org
(800) 779-5507
David Greene
Mary Sanders
ICF International
S-STEM Database Timeline
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1999-2006 – CSEMS
2007 – S-STEM Awards
2008 – Restarted old website
2009 – Launched new website
2010 – Added offline version in Excel
2011 – Required for report approval
S-STEM Website
• Ensures data integrity
– No duplicate students
– Extensive validations (warnings, errors)
• Aligns data collection with goals
– Supports program evaluation
• Easier navigation with multiple paths
• Offline version in Excel
• Extensive online help
Online Help
• Help links are available in the
upper-right corner of every screen
Technical Support
• We are here to help you
– support@s-stem.org
– (800) 779-5507
• We answer in person 9AM to 6PM
• We reply to every email and every
voice message
Award Details and Program Activities
• Keep your email address up-to-date
in FastLane
Award Details and Program Activities
• Designate an alternate contact
• All system-generated emails go to
the PI and to the alternate-contact
Award Details and Program Activities
• Update your expected first and final
semesters so we know when to send
reminders to you
Award Details and Program Activities
• Keep your email address up-to-date in
FastLane
• Designate an alternate contact
• Update your expected first and final
semesters so we know when to send
reminders to you
• All system-generated emails go to the PI
and to the alternate-contact
Student Summaries
• Each summary report shows all data
entered for one student
Student Demographics
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Shows one row for every student reported
Data-Entry Status: completed, in progress
Student Status: active, graduated, left program
Add new S-STEM students at the start of each
semester
Edit Student Demographics
Student Demographics
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Name
Birth Date
Gender*
Race*
Ethnicity*
Disability*
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E-mail Address
Permanent Residence
School Residence
S-STEM Start Semester
Degree Program
Career Goal
• Critical for program evaluation
• Students should complete a consent form
• *Includes a “Not Reported” option
Example Student Consent Form
• Yellow banners appear throughout the system
to display important information
• The student disability reporting has changed
Student Demographics
• You can download an example student
consent form template
• Add your new S-STEM students as soon as
you know who they are
Semester/Quarter Details
• A new semester is added automatically for
the start-semester of newly added students
• You can also add a new semester here
Semester/Quarter Details
• Sally appears as “not started” in her start
semester, and every subsequent semester
• Add a new student from here, and the
student’s start semester will be prefilled
Edit Semester/Quarter Details
Semester/Quarter Details
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Cumulative GPA
S-STEM Scholarship Amount*
Intended Major
Class (freshman, junior, etc.)
STEM-Related Internship
Employment Hours/Week*
Activities
Student Status
Report GPA at semester start (0.0 for 1st term)
Report all values at the start of the semester
Update values at the end of the semester
*Different reporting options before 2009
Student Status
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Active
Graduated
Transferred
Leave of Absence
Left Program
Left Program - Switched to a non-STEM major
Left Program - No longer full-time
Left Program - No longer financially eligible
Left Program - Poor academic performance
Left Program - Received maximum scholarship funding
Left Program - Transferred to a different S-STEM award
Left Program - Completed the S-STEM program
Semester/Quarter Details
Follow-Up Questions
• When a student is marked as “Graduated”,
a record will appear here to collect
follow‒up questions
Follow-Up Questions
Main Menu, Data-Entry Status Report
Submit Your Data
• After you submit, you will have read‒only
access to your data until next semester
Submit Your Data
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Banner on every screen, save buttons disabled
After you submit, we will review your data
We unlock awards before each semester
You may also unlock your data, if needed
Unlock Your Data
Offline Version in Excel
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Read the instructions worksheet
Start with an up-to-date Offline Version
Save in "Excel 97-2003" format only
Do not delete or rename any students
Do not change the spreadsheet structure
Use "Paste Special… Text" or "Paste Values”
First 5 columns must match all worksheets
Columns marked with a * are required
Use the drop-down lists to enter values
Offline Version in Excel
• Student Demographics worksheet
• One row per student
Offline Version in Excel
• Semester-Quarter Details worksheet
• One row per student for each semester
they participated
Offline Version in Excel
• Follow-Up Questions worksheet
• One row for each graduated student
Offline Version in Excel
Offline Version in Excel
Reset Your Password
• Passwords are encrypted and can only be reset
Forgot Your Password?
Questions?