Transforming Your
CEO Focus
Strategic Coach ®
www.StrategicCoach.com
Goals
Assess Your Current Focus as CEO
Rethink Your Role and Use of Time in Order to
Create More Value and Get Better Results
Tools
Strategic Coach ®
• Unique Ability
• Time Breakthrough
The Metiss Group
 Accountabilities Matrix
Unique Ability®
What is Unique Ability?
A superior ability that other people notice
and value
You are passionate about using it and want
to use it as much as possible
It’s energizing for you and those around you
It creates a sense of never-ending
improvement
You never run out of possibilities for growth
Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
10 Best
Habits
3.
Unique
Ability
Statement
4.
Activity
Inventory
5.
Activity
Snapshot
6.
Unique
Ability
Action
Plan
Unique Ability® Discovery Process
1.
Unique Ability
Question:
Ask others in your life
what they think your
Unique Ability is

2.
10 Best
Habits
3.
Unique
Ability
Statement
4.
Activity
Inventory
5.
Activity
Snapshot
6.
Unique
Ability
Action
Plan
…those talents and abilities that you’re exceptionally good at
and really enjoy
My Unique Ability






Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
Best Habits:
Derive a list of your
“best Unique Ability
habits”
3.
Unique
Ability
Statement
4.
Activity
Inventory
5.
Activity
Snapshot

…things you automatically do to get your best results
6.
Unique
Ability
Action
Plan
Top Unique Ability Habits
Things you always do automatically to
produce your best results
Choose a theme or pattern
“What do I do that has people saying these
things about me?”
Summarize with an “I always…” statement
Something you do consistently in all areas of
your life
Examples
I always take action
I always empower people to solve problems
I always trust that there’s a solution
I always put myself in the other person’s shoes
 I always have fun
I always challenge myself to beat my own
personal best
I always think positive
My Unique Ability Habits
 I always…
 I always…
I always…
I always…
 I always…
 I always…
Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
10 Best
Habits
3.
Unique Ability
Statement:
Articulate your
Unique Ability
in one sentence
4.
Activity
Inventory
5.
Activity
Snapshot
6.
Unique
Ability
Action
Plan

…the essence of what you do well and the underlying passion
that motivates and drives you
Unique Ability Statement
What I Do + Why I Do It
(Talent)
(Passion)
My Unique Ability is…
(What) Perceiving the essence of the
situation and providing practical
strategies (Why) to help people solve
complex problems
My Unique Ability is…
connecting with people in a fun and lively way to
empower them to be confident in themselves and
experience the joy of new possibilities
empathizing with people’s individual experiences
and taking action so they feel cared for
communicating and responding with energy to
achieve an improved result
listening, asking questions to quickly get to the core
of the matter, and identifying solutions that
maximize future possibilities
Unique Ability Statement
What I Do
(Talent)
+ Why I Do It
(Passion)
My Unique Ability is…
(What)
(Why)
Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
10 Best
Habits
3.
Unique
Ability
Statement
4.
Activity Inventory:
List & categorize all
activities in your life
5.
Activity
Snapshot

…get an overall picture of how you spend your time
6.
Unique
Ability
Action
Plan
Activity Inventory Example
Work
Scheduling Appointments
Internet Research
Writing Status Report
Writing Proposals
Solving Client Problems
Handling Employee Problems
Organizing My Day
Email Follow-up
Team Strategizing
Filing
Staff Meetings
Home
Paying Bills
Fixing Things
Yard Work
House Work
Hosting Dinner Parties
Grocery Shopping
Helping Kids w/
Homework
Cooking
Keeping in Touch
Errands
My Activity Inventory
Work
Home
The Activity Inventory
Categorize each activity as U, E, C, or I
Unique
Excellent
Competent
Incompetent
Types of Activities
Incompetent
Failure
Frustration
Conflict
Stress
Types of Activities
Incompetent
Competent
Meet minimum
standards
Anxiety
Competition
Boredom
Types of Activities
Incompetent
Competent
Excellent
Superior Skill
Reputation
No Passion
Teamwork
Types of Activities
Incompete
Competen
nt
t
Excellent
Unique Ability
Superior skill
Create Energy
Passion
Never-ending
Improvement
In the Flow
Activity Inventory Example
Home
Work
Scheduling Appointments
C
Internet Research
E
Writing Status Report
E
Writing Proposals
E
Solving Client Problems
U
Handling Employee Problems
I
Organizing My Day
I
Email Follow-up
E
Team Strategizing
U
Filing
I
Staff Meetings
C
Paying Bills
C
Fixing Things
I
Yard Work
I
House Work
C
Hosting Dinner Parties
U
Grocery Shopping
C
Helping Kids w/ Homework
U
Cooking
C
Keeping in Touch
E
Errands
C
Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
Best
Habits
3.
Unique
Ability
Statement
4.
Activity
Inventory
5.
Activity Snapshot
Distill and organize
activities by
category
6.
Unique
Ability
Action
Plan

…become clear about which ones best use your Unique Ability
and where you need support
Activity Snapshot Example
Unique
Excellent
Solving Client Problems
Writing Status Reports
Team Strategizing
Writing Proposals
Hosting Events
Internet Research
Helping People Learn
Email Follow-Up
Keeping in Touch
Competent
Incompetent
Scheduling Appointments
Organizing My Day
Cleaning
Filing
Staff Meetings
Fixing Anything
Errands, Shopping
Yard work
Cooking
Handling Employee Problems
Pay Bills
Activity Snapshot Example
Unique
Competent
Excellent
Incompetent
Unique Ability® Discovery Process
1.
Unique
Ability
Question
2.
Best
Habits
3.
Unique
Ability
Statement
4.
Activity
Inventory
5.
Activity
Snapshot
6.
Unique Ability
Action Plan
Create a plan to
maximize your Unique
Ability time

…do fewer of your “non-unique ability” activities
to free up your energy
Unique Ability Action Plan
Example
I
Delegate
Specific Actions
Organizing My Day
Ask team members to
help every morning
Morning meetings with
Bob and Lynne
Filing
Give responsibility to
another team member
Meet with Jane to
discuss, assign
Fixing Anything
Research Handyman
Services
Internet research,
Angie’s List, ask
friends
Yard work
Hire Yard Service
Ask Joe and Mary for
referrals
Handling Employee
Problems
Designate HR Manager
to run interference
Meet with HR Manager
to discuss plan
Unique Ability Action Plan
Example
Delegate
Specific Actions
Happiness - SFS
The greatest secret to a happy life is to do
what you love, make a great contribution, and
get extraordinarily well-paid for it.
Dan Sullivan
Strategic Coach
The Time Breakthrough
Strategic Coach ®
www.StrategicCoach.com
Time Traps
1.
24-hour
connectivity
2.
Increasing
Amounts of
Information
3.
Increased Choices
in Fixed Time
4.
Commoditized
Work &
Livelihood
5.
Inefficient
Bureaucratic
Structures
6.
Ideals and Values
Trivialized
A New Entrepreneurial
Time System
Enables You to:
•Break Out of the Time Traps
•Simplify & Achieve Balance Between Your
Work & Personal Life
•Focus on Your Unique Ability Activities
that Lead to Greatest Productivity,
Contribution & Satisfaction
•Transform Your Unique Ability into Great
Value
The Entrepreneurial Time System
Three Time Frames
Buffer Days
80
Focus Days
135
Free Days
150
Free Days
Focus Days
Buffer Days
The Entrepreneurial Time System
No Work
Free
100%
Rejuvenate:
Physically
Creatively
Spiritually
Relationships
Buffer
Focus
Free
The Entrepreneurial Time System
“Best Results”
Days
Focus
80%
Focus on what
produces the
best results:
Unique Ability
“Strategic
Urgency”
Buffer
Free
Focus
The Entrepreneurial Time System
Practice
Rehearse
Delegate
Clean Up
Buffer
100%
Prepare for
Focus &
Free Days
Free
Focus
Buffer
The Entrepreneurial Time System
Free
Buffer
Focus
Free
The Entrepreneurial Time System
Focus
Buffer
Free
Focus
The Entrepreneurial Time System
Buffer
Free
Focus
Buffer
The Entrepreneurial Time System
Current breakdown
Buffer Days
_____
Focus Days
_____
Free Days
____
Free Days
Focus Days
Buffer Days
Action Plan to Balance
Your Time Frames
Focus Days
Activities
Buffer Days
Activities
Free Days
Activities
Benefits of the Entrepreneurial
Time System
• Forces you to delegate
• Freedom to focus on your Unique Abilities, creating
bigger results faster
• You’re able to ignore useless information
• Your choices decrease, become more strategic
• Your busy work is eliminated, replaced by value
creation
• Your life becomes more rejuvenating, creative,
integrated, and enjoyable
2012 CEO Focus
Your 2012 Accountabilities Matrix
Your Planned Focus
Your
Planned
Priority
Developed by The Metiss Group
% Of Time
2012 CEO Focus
Your Time Allocation Goal
Projected Breakdown
Buffer Days
_____
Free Days
____
Free Days
Focus Days
_____
Focus Days
Buffer Days