Collaboration to Clarify the Costs of Curation
The 4C Project – A Collaboration to Clarify the Costs of Curation
APARSEN Webinar: 13 June 2013
Neil Grindley – 4C Project Coordinator
Jisc Programme Manager: Digital Preservation and Curation
Collaboration to Clarify the Costs of Curation
Project Summary
The Collaboration to Clarify the Costs of Curation (4C) project will help organisations across Europe to more
effectively invest in digital curation and preservation.
Organisations that understand the nature of this investment will be more able to effectively control and manage
their digital assets over time, but they may also be able to create new cost-effective solutions and services for
others.
Where existing work is relevant, 4C will ensure that stakeholders realise and understand how to employ those
resources. 4C will also examine how they might be made more fit-for-purpose, relevant and useable by a wider
range of organisations.
It will identify where there are gaps in the current provision of tools, frameworks and models
It will support stakeholders to better understand and articulate their requirements and will clarify some of the
complexity of the relationships between cost and other factors (e.g. value, risk, benefit, trust, sustainability)
Collaboration to Clarify the Costs of Curation
The outputs of this project will include:
•
events (focus groups, workshops, a conference);
•
reports;
•
models and specifications;
•
a Curation Costs Exchange (CCEx);
•
a business engagement strategy;
•
and a research and development agenda in the form of a roadmap.
Engagement
Collaboration to
Clarify the
Costs of
Curation
Tasks
• Engage stakeholders
• Raise awareness
• Organise meetings
• Promote Research & Innovation
• Build community network
Networking &
Coordination
Assessment
Tasks
• Assess cost models &
strategies
• Examine good
practice
• Analyse requirements
• Integrate components
• Produce guidance &
briefing materials
• Setup costs exchange
Events,
Workshops,
Meetings &
Reports
Enhancement
Tasks
Examine and refine related concepts
• Value
• Risk
• Benefits
• Sustainability
• Economic Reference Model
Affiliate Partners
& Stakeholders
Outputs
Reports for
General
Dissemination
Curation
Costs
Exchange
Project
Coordination
Tasks
Project meetings
Project reporting
EC liaison
Budget oversight
Outputs QA
Reports for
European
Commission
Submission
of Roadmap
to the EC
Collaboration to Clarify the Costs of Curation
Project Detail
24 Months
13 Partners
7 countries
€1,485,000
Coordination Action
Partners
Jisc (Coordinator)
Danish National Library
Technical University Lisbon
Danish National Archives
German National Library
DCC (University of Glasgow)
DCC (University of Edinburgh)
UK Data Archive
KEEPS
Digital Preservation Coalition
Secure Business Austria
DANS (Netherlands)
National Library of Estonia
Project Principles
Engagement and collaboration is key
Build on existing work – don’t duplicate
Take the pragmatic option
Work in an open and social way
Collaboration to Clarify the Costs of Curation
Principal Project Challenges
Terminology
•
How do we most clearly explain what issues we want to address so that
stakeholders can help us to tackle the complex area of curation costs?
Models and specifications
•
How do we ensure that these models help rather than further complicate the
problem?
Gathering Costs Data
•
Where can we get data from, and what should we try and do with it?
The Curation Costs Exchange
•
How exactly should we try and design this and how do we make it useful?
Collaboration to Clarify the Costs of Curation
Terminology
4C has created a glossary where it is compiling relevant terms and definitions. It’s
purpose is two fold:
a) To enable the 4C partners to reach a working understanding of key terms for the
duration of the project,
b) To try and influence definitions and consensus more broadly
Collaboration to Clarify the Costs of Curation
Models and specifications
4C is committed to presenting resources that add value and clarify existing work or
enhance general understanding of current practice. It will do this by proposing ...
a) A further iteration of the draft Economic Sustainability Reference Model (ESRM)
b) A Gateway Requirement Specification
c) A Cost Concept Model
Collaboration to Clarify the Costs of Curation
A Draft Economic Sustainability Reference Model (ESRM)
Collaboration to Clarify the Costs of Curation
The Economic Sustainability Reference Model v0.7
Strategy
VALUE
Challenges
INCENTIVES
ORGANISATION
ASSETS
PROCESSES
RESOURCES
SELECTION
Tactics
STAKEHOLDERS
Issues
Collaboration to Clarify the Costs of Curation
Gathering Costs Data
4C aims to engage with organisations in such a way that they will see the benefit in
sharing any data they may have - or may be able to obtain - about the costs of digital
curation.
But this is a very difficult area. Other projects have tried and have had limited
success.
• Use the data already in the public domain
• Make alliances with other current relevant projects and foster collaboration
• Rely heavily on “friends and family”
• Use close consortium contacts to convince people to give up information
• Do a lot of engagement and only expect a modest return
• Be smart about what we ask for and don’t just expect raw information about costs
• Be highly interested in estimates and ball-park figures
• Be informed as possible about statistical methods
Collaboration to Clarify the Costs of Curation
The Curation Costs Exchange (CCEx)
“The CCEx is intended to be an online, virtual community
platform for the exchange of curation cost information.
The CCEx will be used to gather cost information from
partner organisations and stakeholders, submitted to the
exchange using a submission form/template.
The form will aim to capture calculation processes,
metrics, effort statistics, value calculations, from
stakeholders in order to underpin future activity with
empirical knowledge.”
Collaboration to Clarify the Costs of Curation
4C Stakeholder Consultation (this closes on June 17th)
http://consult.4cproject.eu/index.php/949288/lang-en
Initial website is available featuring various blog posts, including our first
guest blogger – Paul Wheatley
http://www.4Cproject.eu
Collaboration to Clarify the Costs of Curation
We need you help and input to make progress
More Information: http://www.4cproject.eu
Contact us at: info@dpconline.org
Follow us on twitter: #4Ceu
Directly tweet us: @4C_project
Thanks!