MBBS E-PORTFOLIO PROCEDURES
JOANNA CARROLL
MBBS E-PORTFOLIO PROJECT COORDINATOR
E-PORTFOLIO IMPLEMENTATION
TIMETABLE
• Transition (T) year – from 2014/15
– Full implementation for all T year MBBS students
– All assessments completed on mobile devices
– Clinical Placement and Professionalism (CPP) Certificates
completed online
• Penultimate (P) year – from 2015/16
– All assessments completed on paper in 2014/15
• Final (F) year – from 2016/17
– All assessments completed on paper in 2014/15 and
2015/16
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
ADMINISTRATIVE PROCEDURES
• What SGUL staff need to do
– Before the start of an attachment:
• Creating student accounts in MyProgress before the start of a new
academic year
• Creating tutor accounts in MyProgress before the start of each
placement for clinicians responsible for students’ sign-offs
– Throughout the attachment:
• Maintaining regular communication with students to monitor
progress
– After the attachment:
• Generating data reports for grading purposes
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
ADMINISTRATIVE PROCEDURES
• What Trust UG administrators need to do
– Before the start of an attachment:
• Inform SGUL staff of local sign-off procedures for students
• Provide contact details of all clinicians responsible for students’
sign-offs – name, email address, student(s) assigned
– Throughout the attachment:
• Maintaining regular communication with students and with SGUL
staff as and when necessary
– After the attachment:
• Inform SGUL staff of any potential delays to the sign-off process
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF OVERVIEW
1. SGUL staff
creates tutor
account
5. Student may
contact tutor
and/or SGUL
with comments
2. Automatic
notification sent
to tutor
4. CPP appears
in student’s
account for
review; can be
viewed by SGUL
staff
09/07/2014
3. Tutor logs in,
finds student(s),
completes CPP
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF – STEP 3
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF – STEP 4
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF – STEP 4 cont.
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF – STEP 4 cont.
09/07/2014
Assessments Training Session
E-PORTFOLIO IN T YEAR –
CPP SIGN-OFF – FURTHER DETAILS
• 9 questions set out over 5 screens
• All questions must be answered
• 3 mandatory comments boxes for feedback to
students:
– Overall Grade for Clinical Practice
– Overall Grade for Professionalism
– Overall Grade for Attendance
• Link to PDF document outlining clinical grading
criteria on screen 3
09/07/2014
Assessments Training Session
E-PORTFOLIO CONTACT DETAILS
Helpdesk for technical details:
eportfolio@sgul.ac.uk
T Year Administrator: Sharon Decardi-Nelson
sdecardi@sgul.ac.uk
E-Portfolio Co-Ordinator: Joanna Carroll
jcarroll@sgul.ac.uk
09/07/2014
Assessments Training Session