Word Lesson 9
Enhancing Documents
Microsoft Office 2010
Advanced
1
Cable / Morrison
Objectives
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Word Lesson 9
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2
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Modify the document background color and
effects.
Apply shading and borders to text,
paragraphs, and pages.
Create a watermark.
Format drop caps.
Cable / Morrison
Microsoft Office 2010 Advanced
Objectives (continued)
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Word Lesson 9
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3
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Create a sidebar and a pull quote using text
boxes.
Repeat text box contents on multiple pages.
Change the orientation of text in text boxes.
Modify and create document themes.
Cable / Morrison
Microsoft Office 2010 Advanced
Vocabulary
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Word Lesson 9
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4
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chain
drop cap
gradient fill
pull quote
sans serif fonts
Cable / Morrison
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serif fonts
serifs
sidebar
story
watermark
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds
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Word Lesson 9
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5
Modifying the page background can make
documents more interesting in appearance.
The formats applied will depend on how the
document will be distributed.
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Online or color printout: color highlights and
shading are most effective
Black and white printout: light colors and shading
patterns are best
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
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Word Lesson 9
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6
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Modifying the Document Background
Color and Effects:
Several formats are available, including
gradients, textures, and patterns.
A gradient fill is a gradual blending together
of two or more fill colors.
Pictures can also be used for the page
background.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
Word Lesson 9
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7
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Modifying the
Document
Background Color
and Effects (cont):
Fill Effects dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
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Word Lesson 9
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Applying Shading and Borders to Text,
Paragraphs, and Pages:
You can set apart sections of a document by
applying shading and borders.
You can add shading and borders to:
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An entire page
A paragraph or group of paragraphs
A letter, word, or group of words
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
Word Lesson 9
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9
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Applying Shading
and Borders to
Text, Paragraphs,
and Pages (cont):
Borders tab in the
Borders and
Shading dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
Word Lesson 9

10
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Applying Shading
and Borders to
Text, Paragraphs,
and Pages (cont):
Page Border tab in
the Borders and
Shading dialog box
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
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Word Lesson 9
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Creating a Watermark:
A watermark is a ghost image that appears
behind the content of a document.
Word offers several options for creating
watermarks in documents.
To see a watermark on screen, you must view
the document in:
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Print Preview
Print Layout or Full Screen Reading view
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Document
Backgrounds (continued)
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Word Lesson 9
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12
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Creating a Watermark
(cont):
You can create either a
text or picture
watermark.
The formats for the text
or image of a
watermark are stored
within the header and
footer panes.
Cable / Morrison
Printed Watermark dialog box
Microsoft Office 2010 Advanced
Formatting Drop Caps
Word Lesson 9
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13
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A drop cap is a letter or
word at the beginning of a
paragraph that is larger
than the rest of the text.
Drop caps are used to
draw attention to the
content.
Cable / Morrison
Drop Cap dialog box
Microsoft Office 2010 Advanced
Formatting Text Boxes
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Word Lesson 9
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14
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Many types of documents include special
sections of text that are formatted differently.
Text boxes can be used to position the
special sections of text and to apply various
formats.
You can adjust the text box size, and change
the alignment of text inside the text box.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Text Boxes (continued)
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Word Lesson 9
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15
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Creating a Sidebar:
A sidebar is distinct, supplemental text
added to a document such as a magazine or
newspaper article to highlight the main text.
The text contained within a text box is called
a story.
A chain is a series of links that lets the story
flow from one text box to the next.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Text Boxes (continued)
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Word Lesson 9
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16
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Creating a Sidebar
(cont):
Sidebars are formatted in
text boxes.
The Text Box gallery in
Word’s Building Blocks
Organizer provides
several preformatted text
boxes.
Cable / Morrison
Building Blocks Organizer dialog box
Microsoft Office 2010 Advanced
Formatting Text Boxes (continued)
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Word Lesson 9
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17
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Creating a Pull Quote:
A pull quote is a line or phrase excerpted
from the main text and used to draw
attention.
Pull quotes are formatted in text boxes.
Word’s Building Blocks Organizer provides
preformatted text boxes that are especially
designed for pull quotes.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Text Boxes (continued)
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Word Lesson 9
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18
Repeating Text Box Contents and Changing Text
Direction:
To repeat text box contents:
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Insert a text box item in a header or footer.
Position the text box where you want the contents to print.
The orientation of text within text boxes can be
changed.
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The default setting is to show the text in a horizontal
orientation.
Cable / Morrison
Microsoft Office 2010 Advanced
Formatting Text Boxes (continued)
Word Lesson 9
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19
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Repeating Text
Box Contents and
Changing Text
Direction (cont):
Enhanced Get Fit 3
document
Cable / Morrison
Microsoft Office 2010 Advanced
Modifying Document Themes
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Word Lesson 9
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Themes can quickly change and improve the
appearance of documents.
Each theme defines three document
elements: colors, fonts, and effects.
Fonts
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Serif fonts have serifs (small lines or curls) at
the ends of characters.
Sans serif fonts do not include the serifs.
Cable / Morrison
Microsoft Office 2010 Advanced
Modifying Document Themes
(continued)
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To apply a theme,
you can:
Word Lesson 9
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Use a built-in theme
Modify an existing
theme
Create your own
theme
Create New Theme Colors dialog box
21
Cable / Morrison
Microsoft Office 2010 Advanced
Word Lesson 9
Summary
22
In this lesson, you learned:
 Changing document backgrounds can
enhance the appearance of a document and
make the document easier to read.
 Shading and borders enable you to set apart
sections of a document.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 9
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23
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Watermarks are often used to print logos or
text on company stationery. A watermark can
be created from text or a graphic and
formatted to appear behind the document
content, or the image can be impressed in
the paper when the paper is manufactured.
Drop caps are used to draw attention to the
content in a document.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 9

24
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Sidebars and pull quotes are used to
highlight content in a document. Several
Quick Parts are available to help you quickly
create professional text boxes to format
these features.
You can repeat text box contents on every
page or section of a document by inserting a
text box in a header or footer.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 9
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25
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You can change the direction of text in a text
box so that the text reads from top to bottom
or from bottom to top.
You can override formats within the many
built-in themes for a single document, or you
can modify the formats and then save the
changes using a new theme name.
Cable / Morrison
Microsoft Office 2010 Advanced