Reporting
Workplace Gender Equality Act 2012
Helen Karatasas
Senior Education Advisor
Presentation to NEEOPA
18 February 2014
Section 1
A new name and focus
Section 1
Who is covered by the Act?
Required to report
All non-public sector employers with 100 or more employees
(relevant employers) are required to report annually
If a relevant employer’s number of employees falls below 100, it
must continue to report until numbers fall below 80
Not required to report
Employers with fewer than 100 employees are not required to
report to the Agency but will be able to access advice and
assistance from the Agency
Section 1
Key dates for reports
Reporting period
1 - 31
April March
Date for submission of reports
1 - 31
April May
Section 1
2013–14 reporting period
 standardised reporting matters under six gender equality
indicators (GEIs)
 report must be signed by the CEO
 new online reporting portal
 notification and access requirements continue
 Agency review of compliance continue
 confidentiality.
Section 1
Reporting from 2013–14 reporting period
Six gender equality indicators (GEIs)
1
GEI
4
GEI
Gender
composition of
the workforce
Flexible working
arrangements*
GEI
2
Gender
composition of
governing bodies
5
Consultation with
employees about
gender equality
GEI
GEI
3
6
GEI
*Availability and utility of employment terms, conditions and practices relating to
flexible working arrangements for employees and to working arrangements
supporting employees with family or caring responsibilities
Equal
remuneration
between women
and men
Any other
matters specified
by the Minister
Section 1
GEIs and reporting matters
Six gender equality indicators
Legislative instrument
Reporting matters
GEI 1 & 3
Workplace
profile
Legislation
GEI 1 - 6
Reporting
questionnaire
Compliance
requirements
Section 1
2014–15 reporting period onwards
 reporting and compliance requirements continue as per
2013-14 reporting period
 additional reporting matters to be reported on
 minimum standards will start to apply – to be set by the
Minister by 31 March 2014.
Section 1
Complying with the Act
To be compliant (from 2013-14 reporting period onwards):

lodge a report containing required information on time

comply with notification and access requirements

have the report signed by the CEO

do not give false or misleading information to the Agency

if asked, give the Agency information for the purpose of reviewing
compliance.

meet minimum standards (in place from the 2014-15 reporting period)
or, if not met, make improvements against it by the end of two further
reporting periods.
Section 1
Consequences of non-compliance
Agency may name a non-compliant employer
May not be eligible:
to tender for Commonwealth and some state contracts
for some Commonwealth grants or other financial
assistance.
Section 2
Completing a report online
 new online reporting portal via www.wgea.gov.au
 AUSkey security. For more information on AUSkey, visit
http://www.abr.gov.au/auskey
 logging on to the system
 setting up a new user
 reporting questionnaire
 workplace profile
Online reporting
Section 2
Whether to submit one or more reports?
 Who are you reporting for?
•
those organisations in corporate
structure that belong to the same
ANZSIC Division (top level in ANZSIC)
can be included in the ONE report
•
responses apply to all organisations
being reported on under the one report.
Indicative reporting format
Section 3
Completing the workplace profile
 Report on:
•
gender
•
employment status
•
standardised occupational categories for
managers and non-managers
•
reporting level from CEO (for managers)
•
remuneration.
 Table options: unit level or aggregated data
Section 3
Completing the workplace profile
Selecting unit level or aggregated data table?
Option:
Features:
Online
system:
Unit level data
• simplest format
• one row per
employee
• employees are deidentified
Download
Aggregated data
• aggregated employee
numbers per category
• annualised average
FTE base salary and
total remuneration
per category
• two tables
Indicate levels to the CEO
for each manager category,
generate and download
Section 3
Completing the workplace profile
Login to online
portal
Download or
generate Excel
template
Upload to
online portal
Review,
validate &
submit
Online portal
Extract data
from your HR
system
Reformat your
data for
reporting
(if required)
Copy into
WGEA Excel
template
Your system / data
Recommendation:
Consider adjusting your HR systems (if required) to reflect the WGEA reporting requirements,
including the standardised classifications
Section 1
Useful resources to help with reporting
Indicative format workplace profile and reporting
questionnaire V 2.0
Examples of roles under categories of non-managers
Case study with a worked example
Excel worksheets for your organisation to use in preparing
your data and systems
Reference guide
Reporting FAQs on website
Section 3
Preparing for reporting

familiarise yourself with the reporting requirements

check any entities you’re including in your organisation’s report
are in the same ANZSIC category (Division level)

check your data systems can provide the required data

check the definitions of managers and non-managers

register for an AUSkey / obtain a standard AUSkey

identify stakeholders for notification and access requirements

schedule in time for your CEO to sign the report.
Section 4
Benchmarks

After the 2013-14 reporting
period, the Agency will be able to
develop industry-specific
educational benchmarks.

They will allow employers to
compare their progress in gender
equality with others in their
industry / size.
Section 4
Employer of Choice
 revised Employer of Choice citation
 new citation will recognise organisations
investing in and reaping the benefits from
gender equality programs
 Online applications open 1 April and close
on 31 July.
Section 4
Advice and assistance
 Agency’s website
 Telephone
 Telephone conferences
 Workshops
 Webinars
Contact us
Workplace Gender Equality Agency
Tel: (02) 9432 7000
1800 730 233
Email: wgea@wgea.gov.au
Web: www.wgea.gov.au