Health Management
Information System
(HMIS)
KAPIL GHAI
State Coordinator
RMNCH+A
 All 22 districts are reporting facility wise
Health Management
 Data reporting isInformation
above 99% for most System
of the months in 2014-15.
 Total Active facilities- 3075
http://www.nrhm-mis.nic.in
HMIS
CONCEPTS
Introduction
Gathering,
Aggregating,
Analyzing
data & using the information for taking appropriate actions
to improve performance of health services.
Salient features Of HMIS
NATIONAL AND STATE LEVEL
 Identifying Priorities and
defining Strategies
DISTRICT LEVEL
 Collation of data
SUB DISTRICT LEVEL
(BLOCK,PHC,SUB-CENTRE)
 Collation of data
 Monitoring the performance
 Efficient and effective
 Formulation of Health Policy &
of sub-districts
registering
Programs
 Planning and designing specific  Improvements in data quality
interventions
 Systems for complete,
consistent reporting
 Timeliness and accuracy
Information flow
District Head Quarter
(DPMU)
National Level
District/
Sub District Hospital
State Head Quarter
Block
CHC
PHC
Data Aggregation Unit
Flow of Data - Logical
District
Hospital
CHC
CHC
PHC
PHC
PHC
SC
SC
SC
8
Mode of Data
Centre
DATA
FINALISATION
State forward
State Draft
District Forward
District Draft
Sub-District Forward
D
A
T
A
R
E
S
E
T
Sub-District Draft
9
HMIS Checking
When ???
Regular monthly checking of entered data at District and
Facility Level
For
• Timeliness
• Completeness
Incomplete Data
• Accuracy
• Validity
• Reliability
Incorrect Data
• Consistency
Inconsistent Data
Feedback
Required Process
(monthly from facility, district, state)
Forward Data
Check if all
Districts /
facilities have
filled in the Data
for the Month
Check for the
Completeness of
Data..
Percentage filled
Feedback to
districts/ subdistricts
Check for
Outliers
Check for
Validation
errors
If not followed gives erroneous data
Facility Based Reporting
• Online data entry, directly in HMIS portal
• Data entry in Offline excel sheet and then uploading in HMIS portal
• Excel files can be downloaded from the downloads section (HMIS formats)
• The Excel sheets is encrypted and does not allows the user to change, delete
or modify any items or cells other those nominated to enter the data.
Downloads Section- download the Performa pertaining to your
facility, and save to your disk.
Excel Sheet for
data entry
Data Uploading - Ways
1. Single facility Data Upload
New
2. Multiple Facility Data Upload
Process - Single facility Data Upload
• Login with your username and password.
• Go to MIS-> Monthly
• Click Add
• Select
year,
month ,
proforma / format and
facility name
click on Move Next.
Process - Single facility Data Upload (contd.)
• Upload the offline already filled excel sheet by clicking the upload
proforma / format link
• Fill the online format for online data entry and press the update
button
‘
Data Uploaded
Multiple facility data upload
• Data of Multiple facilities is uploaded in one go by using offline excel
sheets
• User can upload data for 25 facilities at once
• The data is updated on the portal within 24 hours
• If data for facility is not uploaded then an error message is displayed
indicating reason for not uploading.
Process - Multiple facility Data Upload
• Login with your username and password.
• Go to menu offline data upload
• Click Add
• Select
year,
month ,
Performa / format and
facility names
• Browse the required files in front of required facilities
• Click on Upload Excel
Multiple facilities may be
choosen
Choose location of file to be uploaded
* Make sure
that the data uploaded matches the facility
Data Forwarding
• After uploading ,the facility data has to be Verified using verify button
• The sub-district user has to then forward the facility data
• Once forwarded the data cannot be changed until it has been reset to
draft mode
Data Forwarding
Data can be forwarded from sub-district via:
1. Individual file forward
2. Bulk Forward
Data Forwarding :Bulk Forward
• Sub-district user provided the feature to forward facility wise data from
sub-district draft mode to sub-district forward mode only
• Does not require selecting individual facility
2011-2012
Single Facility Forward
a
Check on individual files
to be forwarded
Selected facilities whose
data has to be forwarded
HMIS Outputs
 Dynamic Reports
 Data Item Reports
 Log Report
 Error Report
 Indicator wide Reports
 Standard Reports
 Data Reporting Status
 Drill Down reports
 RCH Indicators Reports
 All Modes data report
 State/District Fact Sheets
 Probable Outliers and Validation
Maternal and Child Health Indicators J&K upto September
% Pregnant Woman
% Pregnant women
% 1st Trimester
received 3 ANC check received TT2 or Booster
registration to Total ANC
ups to Total ANC
to Total ANC
Registrations
Registrations
Registration
2014-15
2013-14
2014-15
2013-14
2014-15
2013-14
52.4
54.8
79.1
60.9
45.7
40.2
Maternal and Child Health Indicators J&K upto September
% Pregnant women having severe
% New cases detected at institution
anaemia (Hb<7) treated at
for hypertension to Total ANC
institution to women having hb
Registrations
level<11
2014-15
2013-14
2014-15
2013-14
8.8
10.9
0.9
1.3
Maternal and Child Health Indicators J&K upto September
% SBA attended home
deliveries to Total
Reported Home
Deliveries
% Institutional
% Institutional deliveries
Deliveries to total ANC
to Total Reported
registration
Deliveries
2014-15
2013-14
2014-15
2013-14
2014-15
2013-14
12.5
15.4
46.6
41.7
90.6
89.8
Maternal and Child Health Indicators J&K upto September
% C-section deliveries % C-sections conducted % C-sections conducted
(Public + Pvt.) to
at public facilities to
at Private facilities to
reported institutional Deliveries conducted at Deliveries conducted at
(Public + Pvt.) deliveries
public facilities
private facilities
2014-15
2013-14
2014-15
2013-14
2014-15
2013-14
34.2
31.4
30.5
28.1
87.9
85.2
Maternal and Child Health Indicators J&K upto September
% Women receiving post partum
% Women getting Post Partum
check-up within 48 hours of
Checkup between 48 hours and 14
delivery to Total Reported
days to Total Deliveries
Deliveries
2014-15
64.2
2013-14
58
2014-15
38.8
2013-14
35.6
Way Forward
• HMIS data for review meeting to be used at District / Block
level.
• Regular feedback to ANMs in monthly meeting for improvement
in quality data.
• Time to time data validation by District and Block level officials.
• Use and Validation of HMIS data by Programme Manager at
State Health Society
THANK YOU