CLUBS
Summer
• President, VP Internal and VP Administration
• Review final reports (final reports due end of
April)
• Create and select club applications
(renewals and new)
• Set up list for Bookings and Timetabling, swipe
card access, and storage room
• Set-up HOMER MSA Club Space (MSA
Communications Officer)
CLUBS
September
• Clubs Fair (Part I and Part II)
• HOMER MSA Club training sessions
• Expectations, HOMER, and insurance policies
• 2nd cycle of new clubs application (include
training, MSA space etc)
• Bookings and Timetabling, swipe card access
and storage room
CLUBS
January
• Mid-term reports
Throughout:
• Any questions, MSPR, bookings and room
access etc
• Monitoring emails (MSA IT Officers)
This year:
56 MSA clubs
ELECTIONS
Class Council Elections (September)
• Coordinating with Year 2 Class Rep and VP
Admin to manage MSA Positions
MSA Council Elections
• Exec elections (March)
• MSA Council (March)
• Nominations, current MSA speeches, candidate
speeches, and elections
• Voting system (MSA IT Officer)
MSPR/ DEAN’S LETTER
• Confirm and verify new
activities or positions that are
added to the MSPR profile
• MSA (or any person) cannot
promise students MSPR as they
are decided on a case-to-case
basis by Tracey Ong
(tracey.ong@ualberta.ca), MSPR
Administrator
MSA CONSTITUTIONAL REVIEW COMMITTEE
• Chairing committee to update MSA
constitution annually
• Planning – goals/ topics and groups
• Committee consists of any MSA students
• Meeting every 3 weeks
ADMINISTATIVE DUTIES
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MSA mail
MSA office supplies
Emails (msauofa@ualberta.ca)
Phones
Posting office hours and bulletin posters
Bookings and Timetabling
Minutes for Exec meetings and FoMD Meetings
Relaying information between students and faculty
Overlooking: MSA cards and survivor guide
• Under my profile:
• Archivists, MSA IT Officers, and MSA Communications
Officer
Questions?
Contact:
Grace Wong
gmwong1@ualberta.ca
MAY - SEPTEMBER:
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Learn reporting system of MSA accounts
Learn how to reimbursements work
Perform reimbursements depending on budget
Transfer Bank signing authority
Budget for 2012-2013
Coordinate faculty funding for 2012-2013
Set MSA fee
SEPTEMBER - MARCH:
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Collect and deposit student dues
Coordinate FUME funds/committee
Reimbursements for clubs/activities
Help clubs apply for outside funding
Sponsorship letters for clubs and events
Administer MSA Faculty-Joint Fund
Administer MSA Legacy Fund
Maintain bank balance
MARCH - MAY:
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End of year report
Train successor
Ensure accounts are balanced by end of
term
Collect, deposit, and administer payments
for class-wide fundraisers
MISCELLANOUS
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Coordinate with fundraising rep
Coordinate funding for MSA-UME joint
projects
Funding for additional non-budgeted items
throughout the year
Questions?
Contact:
Charles Wang
charles.cong.wang@gmail.com
Questions?
Contact:
Sarah Stonehocker
sarah.stonehocker@ualberta.ca
3 Main Responsibilities:
1. Act as a liason between students and faculty
2. Managing MD Ambassadors
3. Editing the Stethoscope
Internalizing
 Committees:
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Monthly Meeting with Dr. Stobart
Fund for Undergraduate Medical Education
(FUME)
MD/DDS Student Reps and Deans meeting
Student Professionalism Committee
Student Curriculum Committee
MD Ambassadors
 Rural
 High
School/Post Secondary Outreach
 Interview
 Social Outreach
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Asclepius
Big Brothers Big Sisters
General
The Stethoscope
 Call
for submissions
 Editing
 Publishing
Other Responsibilities
 MSA
Awards
 Orientation Committee
 AMSCAR
 Insurance
May - August
 Register
the MSA as a student group
 Keep in touch with the Orientation
Committee
 Publish a summer edition of The
Stethoscope
 Review
MD Ambassadors turn-over
documents
 Review MSA Clubs turn-over and renewal
September - December
 Help
with recruitment for MD Ambassadors
 MSA Retreat in October
 Attend meetings
 The
Stethoscope
 Review
any new club applications
 Work on new initiatives!
January - May
 MSA
Awards
 Turn over for new VP Internal
 The regular stuff
Questions?
Contact:
Ameer Farooq
ameerfarooq@ualberta.ca
Roles and Responsibilities:
• Ambiguous and amorphous
• Student liaison and voice
• Connector
• Advocate
• MSA Executive
• Well functioning team
• MSA Council
• Voice of students
• Step back and see context
Projects
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Dean Search & Selection
Website
Professionalism Committee
Accreditation
Interfaculty Student Association Meetings
Great Aspects of the Job
• Making a direct difference
• Meet with upper leadership of the Faculty
• Learn the inner workings of the FoMD and
University
• Spokesperson
• Attend lots of events, social
• Perks: travel, food, office, in-the-know
Less than Perfect Aspects of the Job
• Huge time commitment
• Meetings, meetings, and more meetings
• Priorities
• Balancing act
• At times, school does not come first
• Student conflict
• Tough decisions
Bottom Line for the Medical Students’ Association
• Do everything
• Do nothing
Questions?
Contact:
Anthony Lott
lott@ualberta.ca
March 9, 4:00 PM: MSA Executive Nomination and 200-word
paragraphs deadline
- Nominations: Grace Wong’s fishbox (C2014)
- 200-word paragraph: msauofa@ualberta.ca
March 12 - 16: MSA Executive Campaign Week
March 12, 12:00 PM (Katz 1-080): MSA Executive Candidate Speeches
- maximum 5-minute speech followed by time for questions
(including those acclaimed)
March 16 - 18: MSA Executive Voting
March 18 or 19: Announcement of the new MSA Executive (2012/2013)
MSA General Meeting
tonight at 6-8pm