MS. EXCEL 2007
Introduction to Chart(s)
Muhammad Qasim Rafique
qasim@hcc.edu.pk
What is Chart
Charts graphically represent worksheet data, which can make the
data easier to understand.
Charts allow you to present information contained in the
worksheet in a graphic format. Excel offers many types of charts
including: Column, Line, Pie, Bar, Area, Scatter and more. To
view the charts available click the Insert Tab on the Ribbon.
Types of Chart
Column Chart: A column chart displays a series as a set of vertical bars that are grouped
by category. Column charts are useful for showing data changes over a period of time or
for illustrating comparisons among items.
Bar Chart: Same as Column chart , but displays bars horizontally rather
than vertically.
Line charts: A line chart shows the relationship of the changes in the
data over a period of time. Although similar to an area chart, which shows the
relative importance of values, the line chart emphasizes trends rather than the
amount of change.
Pie charts: Pie charts contain just one chart data series. A pie chart
shows the relationship of the parts to the whole.
Area charts: An area chart shows the relative importance of values
over time. An area chart is similar to a line chart, but because the area between
lines is filled in, the area chart emphasizes the magnitude of values more than the
line chart does.
XY (Scatter) charts: Scatter charts are useful for showing a
correlation among the data points that may not be easy to see from data alone. An
XY (Scatter) chart uses numeric values along both axes instead of values along the
vertical axis and categories along the horizontal axis.
Bar Chart: Same as column chart , but displayed bars
horizontally rather than vertically.
Create a Chart
To create a chart:
Select the cells that contain the data you want to use in the chart
Click the Insert tab on the Ribbon
Click the type of Chart you want to create
Modify a Chart
Once you have created a chart you can do several things to
modify the chart.
To move the chart:
Click the Chart and Drag it another location on the same
worksheet, or
Click the Move Chart button on the Design tab
Choose the desired location (either a new sheet or a current
sheet in the workbook)
To change the data included in the chart:
Click the Chart
Click the Select Data button on the Design tab
To reverse which data are displayed in the rows and columns:
Click the Chart
Click the Switch Row/Column button on the Design tab
To modify the labels and titles:
Click the Chart
On the Layout tab, click the Chart Title or the Data Labels
button
Change the Title and click Enter
Chart Tools
The Chart Tools appear on the Ribbon when you click on the
chart. The tools are located on three tabs: Design, Layout, and
Format.
Within the Design tab you can control the chart type, layout,
styles, and location.
Within the Layout tab you can control inserting pictures,
shapes and text boxes, labels, axes, background, and
analysis.
Within the Format tab you can modify shape styles, word
styles and size of the chart.
Copy a Chart to Word
Select the chart
Click Copy on the Home tab
Go to the Word document where you want the chart
located
Click Paste on the Home tab
How insert a chart in Ms Excel
2007
(Example - Column Chart) A column chart displays a
series as a set of vertical bars that are grouped by category.
Column charts are useful for showing data changes over a
period of time or for illustrating comparisons among items.
Step-1 Entering
the Chart Data
Step-2 Select the Column Chart Data
Step-3 Selecting a Column Chart Type
The Basic Column Chart
Formatting the Column Chart - 1
Formatting the Column Chart - 1
Formatting the Column Chart - 1
Formatting the Column Chart - 1