Oklahoma End-of-Instruction
Grade 3-8 Online Kickoff and
Readiness Training
Webinar Etiquette
This call will be operator assisted.
Please submit questions through the chat window
throughout the presentation or via the operator
during the Q and A portion of the meeting.
Conference Call Numbers:
800-857-4928 Passcode: 5559914
(for all morning and afternoon sessions)
Webinar information provided separately
October 2013
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Slide 1
Key Personnel - Introductions
Oklahoma State Department of Education
• Dr. Maridyth McBee
• Assistant State Superintendent
• Joyce DeFehr
• Executive Director State Testing
• Derrel Fincher
• Director of Learning Technologies
CTB/McGraw-Hill
•
•
•
•
Shiva Doreswamy, Portfolio Manager
Lindy Wienand – Sr. Program Manager 3-8
Tracy Keith, Sr. Program Manager EOI
Rob Mann, Online Implementation Mgr.
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Slide 2
Agenda
• Welcome and Introductions
• Session Goals
• Milestone Reviews
• Online Testing Program Overview and Components
• 3 Checkpoints - Online Readiness Process
• Registration and Technology Survey (RTS) Application
• Communication and Support
• Next Steps and Q/A
Slide 3
Session Goals
Session Goals
Session Goals
OK EOI and Grades 6-8
Online Spring 2014
Testing
How to Use the
Registration and
Technology Survey (RTS)
Website
Review Milestones for
Online Testing and
Training
Introduction to the
Spring 2014 OSTP,
Readiness Process and
Online Program Components
Slide 4
Checkpoint 1
Checkpoint 2
Online Testing Milestones
Dates
Training Sessions:
Online Kickoff and RTS (Tech Survey)
Dec 12 - 13 (4 sessions)
10:30am-12pm,
2:00-3:30pm
Launch of Registration Technology Survey website
Dec 12
Registration Technology Survey data collection
Dec 12 – Jan 13
Training Sessions:
Statewide Readiness check and Site Readiness Training
Jan 7 - 10
Jan 24 Q&A session
Install Spring 2014 Test Delivery Client and readiness
content (non-EOI)
Jan 6 - 21
January 28, 9-10am CST
Statewide Online Readiness Check
** Alternate date in case of
weather/other issue: Feb 4
Update High School workstations
 Install Spring Test Client (TDC)
“TE Client” download and install
After EOI Trimester
testing:
Feb 14-21
Milestones
Checkpoint 3
Milestones
Online Testing Milestones
Dates
Tech Enhanced Item Practice Test (EOI only)
Week of Feb 24 – TBD
Training Sessions: Test Administration (TAS) regional
Early March - TBD
DTCs access Test Administration System (TAS)
March 17 - TBD
Tech Coordinators download final test content download/install:
- All Schools install Spring content for all tests
March 21-31
Spring testing windows
March 31 (EOI Retest)
April 14 – May 9 (EOI)
April 10 – May 7 (Grade 3-8)
Slide 6
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Common Terminology
Checkpoint Process
Process to assess readiness for online testing
CTB OK Web Portal
Website location containing information regarding online testing
and other topics www.ctb.com/ok
My Programs /
Navigator Website
RTS – Registration and
Technology Survey
Online Assessment
System
TAS – Test
Administration System
Landing page with links to other applications such as the
Registration & Technology Survey and Secure File Sharing
Collects data and provides information regarding
online test capacity and technology readiness
Consists of two parts - Test Delivery Client and Test
Administration System
Website used by local test coordinators to manage test sessions
and by technology coordinators to access software and content
TDC – Test Delivery
Client
The locally installed testing client application used by students to
take online tests
TE Client – Technology
Enhanced Items
Additional testing client software to support new item types for the
EOI Spring test administration
Slide 7
Intro - Online Testing Components
CTB OK State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 8
Intro - Online Testing Components
CTB OK State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 9
CTB OK State Web Portal
CTB IN W eb Portal - Introduction
Scrolling Ticker….
a
URL: www.ctb.com/ok
a Scrolling Ticker
Single Sign-on
b Navigator Page Access
c General information
about the tests
d
Test and Technology
e Coordinator Support Materials
f
Experience Online Testing
(Students)
g Online TAS Sandbox
(Administrators)
b
c
h
d
e
i
f
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j
h News and Information
i
Community Forum
j
Help Desk Contact
Information
Slide 10
Scrolling Ticker
CTB IN W eb Portal Scrolling Ticker
a
a – Scrolling Ticker
The scrolling ticker enables
the SDE and CTB to post
alerts for Oklahoma districts
and schools. Some
announcements are
clickable links to view more
information.
Slide 11
Assessment Program Information
CTB IN W eb Portal About the Test
b
b – Assessment
Program
Information
Click the “Assessment
Program Information”
button to access general
information about
Oklahoma test
administrations.
Slide 12
Single Sign-on
CTB IN W eb Portal Access Account
c – Single Sign-on
Account Access
c
Click the “Access your CTB
Account” button to login to
the My Programs – Overview
website.
Slide 13
FAQ Intro - CTB Indiana W eb Portal
FAQ Single Sign-on
** FAQ Tip
Q: I do not have a Single Sign-on SSO account. How do I
get an account?
A: What role do you have at the district?
Dist. Test Coordinator – Contact the CTB/Oklahoma Help
Desk for assistance.
School Test Coordinator – Contact the DTC for approval.
DTC contacts Help Desk to request account.
Technology Coordinator – Contact the DTC for approval.
DTC contacts Help Desk to request account.
** FAQ Tip
Q: I do not see a link to the Registration and
Technology Survey Application on the My ProgramsOverview page. How do I have the link added to my
account?
A: What role do you have at the district?
Dist. Test Coordinator – Contact the CTB/Oklahoma
Help Desk for assistance.
Technology Coordinator – Contact the DTC for
approval. DTC contacts Help Desk to request account.
Slide 14
Test Coordinator Support Materials
CTB Indiana W eb Portal
d – Test Coordinator
Support Materials
d
Click the “Test Coordinator Support
Materials” button to access a variety of
materials to support online testing. New
materials will be frequently added.
Slide 15
Technology Coordinator Support Materials
CTB IN W eb Portal Technology Coordinator
e
e – Technology
Coordinator Support
Materials
Click the “Technology Coordinator
Support Materials” button to access
a variety of materials to support
online testing. New materials will be
frequently added.
Slide 16
Experience Online Testing
CTB IN W eb Portal Online W riting Assessment
f – Experience Online Testing
(Student)
Click the “Experience Online Testing” button to
access an Internet simulation of the Test
Delivery Client.
f
Slide 17
Test Administration System Online Demo
CTB IN W eb Portal The Button Page
g – Demo Site Click the
g
“Demo – Test Admin Web Site”
button to access the OK Online
sandbox.
Slide 18
News/Dashboard
CTB IN W eb Portal News, Forum, Help Desk
h
h – News/ Dashboard
During testing, visit this page
for CTB status updates and
alerts.
Slide 19
CTB – Oklahoma Technology Forum
CTB IN W eb Portal News, Forum, Help Desk
i
i – CTB OK Forum
The forum is a passwordprotected online website
where users can ask
questions and connect with
other districts, CTB and the
SDE.
Slide 20
CTB Oklahoma Helpdesk
CTB IN W eb Portal News, Forum, Help Desk
j – CTB OK Help Desk
j
This web page contains static
CTB/Oklahoma Help Desk contact
information.
OK_Helpdesk@ctb.com
Slide 21
Intro - Online Testing Components
CTB IN State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 22
CTB b Portal
Oklahoma RTS Access
b
Slide 23
Registration and Technology Survey (RTS)
Single Point of
Information Analysis to
Assess Online Testing
Readiness
Analysis:
Online
to Workstations
Available for Testing
Registration and
Technology Survey
(RTS) Website
Analysis:
Workstations Available
to Network Capacity
Online Testing Status
Indicator and
Feedback
(Checkpoint Progress)
Usable workstations (meet minimum requirements)
Network capacity (10 kbps per machine)
Slide 24
Intro - Online Testing Components
CTB IN State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 25
Test Delivery Client
Test Delivery Client Application
•
•
•
•
Student testing software
Lock-down browser with encrypted test content
Online Tools/Accommodations
2 icons in Spring: Standard and Tech Enhanced Client
Slide 26
W orkstation Hardware/Software Requirements
Test Delivery Client Workstation Requirements
Desktop, Laptop, Netbook, Thin Client* (*ex: NComputing)
Windows
MAC OS X
Linux
Windows XP SP3
Lion 10.7 (Intel)
Fedora 11 (Red Hat)
Windows Vista SP1
Mountain Lion 10.8 (Intel)
OpenSUSE 11.1
Windows 7 (32 & 64)
TBD: Mavericks 10.9
Ubuntu 9.04
Windows 8 (64)
Processor / RAM Requirements
1.3 GHz Processor
1.8 GHz Processor
1.3 GHz Processor
1 GB RAM, 2 GB
recommended
1 GB RAM, 2 GB recommended
2 GB RAM, 4 GB
recommended
1 GB disk space available
1 GB disk space available
1 GB disk space available
Ancillary Software
Java (JRE) 6 or 7,
32-bit recommended
Java (JRE) 7,
32 bit recommended
Java (JRE) 6 or 7,
32 bit recommended
Adobe Air v3
Flash Player 11
Adobe Air v3
Internet Explorer 9 or 10
Safari 5
TBD
Screen Size / Resolution
Screen – “10-inch class”
Screen – “10-inch class”
Screen – “10-inch class”
Resolution - 1024 x 768
Resolution - 1024 x 768
Resolution - 1024 x 768
Slide 27
Student Testing Tools
Option (Answer Choice) eliminator
Highlighter
Eraser
Magnifying Glass
Calculator – TI-30XS Multiview & TI-84
Plus Silver Edition
EOI only
Pause Test – 20 minute timer
Mark for Later Review
Slide 28
Intro - Online Testing Components
CTB IN State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 29
Test Administration System
Test Administration System (TAS)
• Single Sign-On for grades 6-8 and EOI
• Student data management
• Test assignments
• Testing status
Slide 30
Test Administration System
Test Administration System (TAS)
 Single Sign-On for grades 6-8
 Student Data Management
 Test scheduling and assignments
 Monitor Testing Status
Slide 31
Test Administration System
Student Testing Accommodations
Reader / Text-to-Speech
Accommodations •• Screen
Variable Font Size, Font Color
available for students
include:
• Variable Screen Question / Answer
Background Color
Slide 32
Intro – Checkpoint Process
Checkpoint
Process
Slide 33
2013-14 Readiness Checkpoints - Spring
• Training: RTS & online
readiness
• Documentation (updated
to include TE client)
• Statewide Readiness
Check documentation
• Training: Site readiness,
TDC install (incl. TE
client)
• Install TDC & Readiness
Check content
• Install TE Client
• Collect technology
inventory in RTS from
districts
• Participate in statewide
Readiness Check
• Checkpoint 1 report to
SDE:
• Troubleshoot site issues.
• Checkpoint 2 report to
SDE
• Identify potential site issues
Checkpoint
1
Complete:
January 6
• Identify sites for field engineer
visits
Checkpoint
2
January 28 /
February 14
• Training: Test Admin
System (TAS)
• Practice and operational
tests are pre-scheduled
• Student Practice Testing
• TAS access with student
data pre-loaded
• Tech Coordinators install
final test content
• Final workstation check
• Checkpoint 3 report to
SDE
Checkpoint
3
March 19
Proprietary & Confidential
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Checkpoint 1 – Registration and Technology Survey
• Gather contact,
testing and
technology data
from schools
• Review RTS
results
• Assess initial
online testing
capacity and gaps
Process
Goals
Checkpoint 1
• Verify and update
data in the
Registration and
Technology
Survey website
(RTS) for:
• contacts,
workstations and
network
configuration
Slide 35
Checkpoint 2 – Site Readiness
• Confirm workstation
readiness (initial)
• Confirm network
configuration
• Uncover and
address local
technical issues
Process
Goals
Checkpoint 2
• Install Test
Delivery Client
and Statewide
Readiness Check
content
• Test and check
workstations
• Conduct site
support visits if
needed
Slide 36
Checkpoint 2 – Statewide Site Readiness Test
• Uncover and
address local
technical issues at
schools
• Workstation
• Content install
• TDC install
• Connectivity
• Networking
Process
Goal
Checkpoint 2 – Statewide Readiness Check
Administered Statewide – Jan 28
• Administer Statewide
Readiness Check to
exercise testing
workstations
• Use sample student testing
accounts, passwords and
test access codes
• Use instructions provided to
administer test
• TAS access not required
• Report issues to CTB
Slide 37
Statewide Readiness Check – About the Test
Goal
• Exercise online testing workstations to confirm readiness at schools.
• Exercise the maximum number of workstations expected to test concurrently
• Detect local network AND/OR internet issues between OK and CTB
Readiness Check Date/Time:
• January 28, 2014, 9:00 a.m.-10:00 a.m. (Alternate Date - Feb 4th at the same time )
• Approximately 30 minutes concurrently to confirm readiness at Sites.
• Test in progress and test taker engaged for at least 30 mins.
Logins and Test Access:
• 400 Fake Student Accounts per GRADE (6,7, 8). Do not need to use all.
• Student Login ID, Password and access codes – common to all users.
• Example: Login ID: 0015student0001… Password: test and Access Code: 0015test
Statewide Readiness Check Participants:
• Parent Volunteers, Teachers or Students (on-grade for practice)
• If Students participate, sites should use on-grade test tickets for student practice
• Statewide Readiness Check answers will not be scored.
Proprietary & Confidential
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Statewide Readiness Check – Activities
CTB
Districts/Schools
Provide Statewide Readiness Check
logins, passwords and TACs
Plan for Statewide Readiness Check
(approx. 1-2 hours)
Create Statewide Readiness Check
sessions
Install TDC software and Statewide
Readiness Check content, setup network
(approx. 3-5 minutes/machine)
Provide TDC software and Statewide
Readiness Check content
Verify workstation and network setup
(approx. 1 hour/school)
Monitor Statewide Readiness Check
testing status
Provide logins, passwords and TAC to test
takers
(Access/Print approx. 15 minutes/school)
Provide troubleshooting and support
following the test
Administer Statewide Readiness Check
(approx. 1 hour/ school)
Follow-up with counties after Statewide
Readiness Check
Note problems – Report issues to CTB
(approx. 1 – 2 hours/ school)
Proprietary & Confidential
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Statewide Readiness Check – Policy and Options
Content
• Items represent content from grades 6, 7, 8 – can be taken on-grade for
practice
• High school students can test, but not with on-grade, EOI subjects.
• The Screen Reader is not supported during the Statewide Readiness Check.
• All schools will need install Readiness Content
Test Delivery Client • High Schools in Winter/Trimester testing on 1/28 should keep client 9.5.
• add the Readiness Check content package
• Elem and Middle Schools (not in Winter/Tri testing) will download new Spring
TDC version (10.0) and Readiness Check Content on January 6
Support Documents
• SDE policy – statewide participation in Readiness Check
• Exceptions: Oklahoma SDE
Proprietary & Confidential
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Checkpoint 3 – Final System Check
• Assess final check of
workstations and
setup
• Uncover and address
last-minute technical
issues
• Final content
installation
• Test Administration
System training
• Practice Tests in
progress
Process
Goals
Checkpoint 3
• Install final
Operational Test
Content
• Exercise testing
workstations
• Administer Practice
Tests
• Support visits if
needed
• Report issues to CTB
Slide 41
Intro - Online Testing Components
CTB OK State Web
Portal
(Support)
Test Administration
System (TAS)
(Administrative)
Online
Testing
Components
Registration and
Technology Survey
(RTS)
(Survey- Analysis)
Test Delivery Client
(TDC) Application
(Student)
Slide 42
Oklahoma RTS Access
CTB IN W eb Portal
b
Slide 43
Oklahoma RTS District Home Panel
District-level view of Test
and Technology Coordinator
contact data
District-level
network data
Slide 44
Oklahoma RTS School Home Panel
Click School tab to open
School Panel View
Slide 45
Oklahoma RTS School Home Panel
Checkpoint 1, 2 and 3
progress bar
Green: passed
Red: failed (hover on blue
question mark for details)
Schools listed
Panels preloaded with data; open the
panel to review / revise data by
clicking on the images:
Required data present
Missing data
Slide 46
Oklahoma RTS School Contact Panel
RTS Enrollment Panel
v
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Required fields
Save/Close
Editable fields
Name and contact
information required
Slide 47
Oklahoma RTS School Workstation Panel
RTS W orkstation Panel
v
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Minimum technical
requirements
Three types of
devices
Thin Client
Field selections in bold red
font do not meet minimum
requirements. These
machines cannot be used for
online testing.
Delete
One row of devic
data required
Slide 48
Oklahoma RTS School Workstation Panel
RTS W orkstation Panel
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Field selections in red font
do not meet minimum
requirements. These
machines cannot be used
for online testing.
Slide 49
Oklahoma RTS School Network Panel
RTS W orkstation Panel
Required fields
Network configuration
Internet Connection type, Down
speed and Up speed required
Slide 50
Oklahoma RTS School Readiness Panel
RTS W orkstation Panel
RTS W orkstation Panel
Required fields to
complete
Checkpoints 2 and 3
Record Checkpoints 2
and 3 status
Return to RTS and check these boxes
upon completion of Checkpoints 2 and 3
Slide 51
Oklahoma RTS Progress Panel
Slide 52
Support and Resources
Need Help?
Support Options
and Resources
Slide 53
Support Resources
Administration Policies and Procedures
Assistance
• Oklahoma State Department of Education,
Office of Accountability and Assessments
http://www.ok.gov/sde/
• Phone: 405-521-3341
OK Customer Support (CTB)
• CTB Oklahoma Help Desk
OK_Helpdesk@ctb.com
http://www.ctb.com/ok
• Phone: 888-282-2010, Fax: 800-282-0266
• Hours of Operation: 7:30am – 4:30pm Central Time - regular hours
7:00am – 7:00pm Central Time - during testing
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Slide 54
Communication
Communication
CTB.COM /
OK Portal
Page
Scrolling
Ticker
Access to
District
Technology
Team
Email Blasts
News /
Dashboard
and Forum
Training
Documents
(PPT,
Recordings)
Communication
is key to the
success of
online testing!
Support
Documents
Slide 55
Ongoing communication:
Tech Advisory Group (TAG)
•
•
OK Tech Leaders meeting to address the specific preparation, communication,
site readiness and implementation for Oklahoma OSTP online.
Guide decisions on methods of data collection, current and future trends in
student workstations, networks, etc.
Tech Contact List – Memos, Trainings, Discussion
CTB Oklahoma Technology Forum
•
•
•
CTB Oklahoma Technology Forum – a
central website for discussing challenges
and solutions related to the OSTP online
testing
CTB’s Implementation team will
moderate and engage in the discussion,
and provide direct feedback to queries
posted.
Augment (not replace) the CTB
Oklahoma HelpDesk
Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).
Technical Support
Technical Support Plan
Technical
Support
Webex Sessions
Site Visits
Phone Support
Client Log File Review
Training
Support Documentation
Slide 57
Types of Support Documents
Support Documents
• Common Error Messages and Resolution
• Network and Workstation Configuration Checklists
• Online Quick Start Guide (TAS)
• Registration and Technology Survey (RTS) Instructions
• Site Network Infrastructure Guidelines
• Test Administration Manuals (TAM)
• Test Preparation and Admin Checklist
• Thin Client Site Readiness Checklist
• Thin Client Troubleshooting Guide
• Troubleshooting Tips
• Test Delivery Client Installation Guide
Slide 58
Online Testing Toolkit (TAS)
Online Quick Start Guide
Online Examiner’s Manual
Sample Testing Schedules
Online Test Preparation and Administration Checklist
Test Administration System Training Presentation
Troubleshooting Guide
Slide 59
Take Aways/ Next Steps
Takeaways Next Steps
Review CTB OK State Web Portal www.ctb.com/ok
Review RTS data for accuracy; update if incorrect
Note status in RTS ; All Green?
Plan to attend future training sessions
Plan for Statewide Readiness Check in January
Questions? Contact CTB Oklahoma Help Desk or SDE
Slide 60
Wrap Up
Questions?
Slide 61