Brisbane 2011 Special Multistake Youth Conference (EFY)

The Journey to SMYC
• Registration
officially closed
10am 30th Sep
• Waiting list has
been established
• Confirming bed
numbers now
with colleges
•Bishop and parental
approval required for
all youth
•Youth, bishop and
parent sign approval
•Consent to
administer medical
treatment and
Travel to UQ
• Payments from
individuals and
units based on
funding model
• Accommodation
allocated based
on age and
• Arrive at UQ
Centre 6 Jan
2014 from 811:30am and
3rd Dec
colleges of
7th – 15th
Dec 2013
Registration and Payment
Ensure your registration is complete
If you need to change your email address please email the
committee with your new address
You can log in and update information yourself if you want
If you have moved ward or stake since registering please let
the committee know (if you haven’t already)
Stakes transfer funds in 2 stages (60/40 split) to the host stake
(Logan). First payment week of 18 Nov, second payment
week of 16 Dec.
Youth make payment via normal contribution system (tithing
slip). Wards transfer all funds to the stake (Global Service
Centre form).
Approvals / Cancellations
All approvals should be completed by now (17 Nov)
Approval form to be signed by youth, parent and
Bishop and filed in Clerk’s office (see example next pg)
If a youth who is registered cannot attend due to
work, moving, family holiday etc… please notify the
committee via email. We will cancel the registration
(even if the registration has already been rejected by
a priesthood leader)
Refunds may not be possible after 3rd Dec once we
give final numbers to UQ. It will depend on waiting list,
age group and configuration of college beds
The rule: don’t expect a refund after 3rd Dec
File in Clerk’s
Overview of Brisbane 2014
5 nights (Mon 6- Sat 11 January 2014)
University of Queensland, St. Lucia Campus
Over 1400 youth, ~ 250 YSA Counsellors
Registration check-in on Monday from 8 - 11:30am
Session Directors Kendall & Chantal Pitman
No other adult leaders, only YSA Counsellors
Adult teachers for classes
Based on BYU EFY program (35 years in operation)
International operation of EFY is called SMYC / FSY
What to bring
Clothes and personal supplies for 5 nights
Toothbrush, toothpaste
Hair brush
Sunday church dress (shirt, tie, dress pants)
Casual clothes (T-shirts, long shorts)
Strong shoes with souls (not thongs)
Cap will be provided but good to bring your own also
Water bottle
BYO teddy and special needs items
Casual Clothes
Long shorts
Poster (PDF)
Poster on BYU web site
Dress: For the Strength of Youth booklet is the guide
Church Clothes
Church Dress (girls)
What is provided for you?
First Aid (general supplies)
Medical clinic at UQ and Toowong
Cap (bring your own also)
Accommodation (single rooms)
Bed linen, pillow and towels are provided
All meals (breakfast, lunch, dinner)
Except no breakfast on Saturday
Security at night
Activities / full program
Day 1 Check-in Process
(Mon 6 Jan)
• Luggage drop from 8am
• Underneath UQ Centre
• Walk upstairs in to hall
• Check-in at relevant
• Collect materials in hall
• Through to lecture theatre
• Group allocation
• Walk to college/room
Check-in Form
• Leaders will provide
you with the print out
• Bring the form with you
on Mon 6 Jan
• Print in colour
Each college will conduct an orientation and
explain the health and safety regulations and
provide keys
Do not lose your key – you will pay to replace it
Do not use hair straighteners, curling irons or
hairdryers in your room
It will set off the fire alarms
Fire brigade callout fee is $1100
Use in designated areas only (common bathrooms)
Saturday Departure
Pickup youth from 8am at the UQ Centre, by 9am at
Announcements will be made to find youth if
required and to gather youth who need to be taken
to train stations or the airport
Lost and found (Cleveland Stake overseeing)
A big issue in 2012 – a trailer load of lost and found
items were taken home (shoes, scriptures, backpacks
Some itmes were returned to youth but not all
Ensure your belongings are well marked and can be
Don’t leave anything behind
Get lots of photos and enjoy saying goodbye to new
Conference duration
8:00am Mon 6th – 8am Sat 11th Jan 2014
University of Queensland St. Lucia Campus
Contact the organising committee via email
A mobile number (site office) will be provided for during SMYC
Youth to bring check-in form with them on 6 Jan (print in colour)
Luggage drop off under UQ Centre
Bring scriptures and a backpack
Bring church clothes
Ensure your registration details are correct, particularly medical
information and your contact info
Do not use hairdryer or curling iron in rooms
Pick up youth from UQ Centre on Sat 8 - 9am (11 Jan)
Don’t leave anything behind! We don’t want any lost items
Brisbane SMYC
6-11 Jan 2014