CONSOLIDATED PROGRAM REVIEW
COMPLIANCE REQUIREMENTS FOR
TITLE I, PART C, MIGRANT EDUCATION PROGRAM
M E P STAT E C O N FE R E N C E AU G U ST 2 013
IDENTIFYING THE NEEDS OF MIGRATORY CHILDREN
The district has addressed the special educational needs of migratory children (including preschool) as identified
in the State Service Delivery Plan and local needs assessment. Sec 1304(b)(1).
DISTRICT LEVEL
Description of the process used to identify the needs (academic and support) of migrant students (PK-12)
and a listing of the data reports used to analyze the needs of migrant students (e.g., Needs Assessment
Report, MSIS iGrants data reports).
DISTRICT LEVEL
Copy of MSIS Supplemental Services Report demonstrating the migrant-funded services provided to
students.
BUILDING LEVEL
Evidence (documentation) informing building staff of the identified needs of migrant students in their
building and the activities to be conducted as noted in the approved grant application.
MIGRANT STUDENT SELECTION
The district selects migrant students to receive services from other local, state, and
federal educational programs on the same basis as other eligible students (e.g., Title I
Part A, LAP, etc.). Sec 1112(b)(1)(E)(ii).
DISTRICT LEVEL
Description of process used to identify and select migrant students to receive
services from other non-migrant local, state, and federal educational programs.
PROGRAM COORDINATION
The district coordinates services with appropriate non-district local, state and federal
programs to provide migrant students a full range of services that address their
special educational needs. Sec 1304(b), Sec 1306(a).
DISTRICT LEVEL
Description of process used to identify migrant students for educational or
educationally-related services not provided by the district.
DISTRICT LEVEL
Copy of MSIS referral form samples (if applicable) indicating services migrant
students were referred to with notation that services were received (e.g., HEP,
Skills Center, GED Programs, Early Learning Programs, Work Source, parenting
classes, nutrition and health education, etc.).
PRIORITY FOR SERVICE
The district has addressed the needs of Priority for Service migrant students who are most
at-risk of not meeting state academic and achievement standards AND whose education
has been interrupted during the regular school year. Sec 1301(1), Sec 1304(d).
DISTRICT LEVEL
List of Priority for Services migrant students noting the service provided in the Migrant
Education Program and/or other programs or a written explanation describing why the
PFS student will not be served.
BUILDING LEVEL
District-provided list of Priority for Service migrant students in the building noting
services to be provided by program(s) to meet their identified need or a written
explanation describing why the PFS student will not be served.
GRADUATION AND PROMOTION RATES
The district monitors the percentage of migrant students enrolled in grades 7-12,
eligible for MEP services, which graduated or were promoted to the next grade level.
(Government Performance and Results Act 2012 – Title I, Part C)
DISTRICT LEVEL
•
Copy of most recent summary report of migrant students enrolled in Grades 7-12,
who graduated or were promoted to next grade level.
•
Copy of Secondary Credits Earned Summary Report in MSIS.
•
Documentation of the process used to ensure migrant students in Grades 9-12
are accessing core academic instruction to meet graduation requirements.
•
Samples of secondary migrant student schedules showing course enrollments
(elective vs. required).
ATTENDANCE PATTERNS
The district has policies or procedures in place to address the attendance patterns of
migrant students. RCW 28A.225.010(d).
DISTRICT LEVEL
•
Copy of MSIS Student Attendance Report highlighting the students with 20 or
more days absent.
•
Copy of district policy or procedures regarding attendance and extended absence
agreements ensuring the absence will not have an adverse impact on the
student’s educational progress.
•
Sample copy of a completed extended absence agreement (if applicable).
•
Description of process the district implements for returning students to ensure
the absence did not have an adverse impact on their education.
PROFESSIONAL DEVELOPMENT
All school personnel have been provided professional development to enhance their ability
to understand and appropriately respond to the needs of migrant students. Sec 1304(c)(5),
Sec 1304(c)(6)(B).
DISTRICT LEVEL
•
List of trainings provided to all school personnel as identified in approved grant
application professional development plan. Note the number of participants by
position and who delivered training.
BUILDING LEVEL
•
List of professional development provided to school personnel.
•
Copy of invoices (if applicable).
•
Copy of sign-in sheets (if professional development is provided within district).
REQUIRED TRAININGS
MEP staff annually receives required trainings to address program rules and
regulations. Sec 1304(c)(6)(B).
DISTRICT LEVEL
•
Copies of registration confirmation to attend annual trainings for the following
positions (where applicable):
Recruiter.
Records clerk.
Graduation Specialist.
Student Advocate.
•
Documentation of annual on-site training with MSDR for recruiter (if applicable).
RECRUITMENT PLAN AND ACTIVITIES
The Migrant Education Program district recruiter is allotted sufficient time and flexibility to
conduct identification and recruitment activities throughout the district boundaries. Sec
1304(c)(7).
• DISTRICT LEVEL
 Copy of district developed migrant student identification and recruitment plan that
includes:
 Mapping of recruitment boundaries
 Process to ensure staff are fully trained in recruitment requirements and receive
on-going training.
 Annual plan identifying peak recruitment periods, locations to be targeted, and
process to conduct program revalidations.
 Process to assess quality control to ensure consistency in identifying eligible
migrant students.
 Process to evaluate achievement of plan and I/R efforts.
• Copy of recruiter log demonstrating recruitment activities.
• Copy of COE completion report.
RECORDS CLERK
The district’s program records clerk is provided sufficient time to report the services
migrant students have received into the migrant student database system (MSIS).
Sec 1308 (a)(2).
DISTRICT LEVEL
•
Copy of MSIS District Reporting Summary.
•
Copy of records clerk schedule demonstrating timeline for collection of data and
system reporting.
GRADUATION SPECIALIST/STUDENT ADVOCATE
The district’s Migrant Education Program Graduation Specialist and/or Student Advocate ensure
services are provided to meet the identified needs of migrant students in alignment with state
developed job descriptions Sec 1304(b)(1).
DISTRICT LEVEL
GRADUATION SPECIALIST:
•
List of student caseload and migrant funded services provided.
•
Documentation of selection process and log activity sheet demonstrating staff is meeting the
identified needs of migrant students including non-academic/academic activities, student
advocacy, and post-secondary education career exploration.
STUDENT ADVOCATE:
•
Documentation of selection process and log activity sheet demonstrating staff is meeting the
identified needs of migrant students including non-academic/academic activities, student
advocacy, and post-secondary education and career exploration.
PARENT ADVISORY COUNCIL
The district has a Parent Advisory Council (PAC) that is consulted in the planning and
operation of the program. Sec 1304(c)(3).
DISTRICT LEVEL
•
Listing of parent advisory council members. Meeting minutes noting dates
members selected.
•
Copies of Certificate of Eligibility indicating parents are eligible for the program at
the time of election/appointment to the council.
•
Copy of minutes/notes of meeting where planning took place.
PARENT ENGAGEMENT ACTIVITIES
The district has implemented parent engagement activities as noted in approved
grant application. Sec 1304(b)(1).
DISTRICT LEVEL
•
List of activities conducted with migrant parents by date.
•
Copy of sign-in sheet with migrant parents highlighted.
•
Copy of completed evaluation/feedback process used with engagement activities.
ALLOWABLE ACTIVITIES
Activities charged are allowable. OMB A-87, OMB A-133.
DISTRICT LEVEL
•
Two months transaction recaps (October of current fiscal period & May of
previous fiscal period).
•
One example of back-up documentation for one activity.
•
Copy of equipment/inventory of items purchased with program funds since
9/1/2009 and current location.
•
Sample of staff schedule and listing of migrant students served noting content
area.