Best Run Global Purchasing
Training Documentation:
Hubwoo (SRM) Marketing Catalog Order Process
GPO Commodity Marketing April, 2013
Objectives:
At the end of this session, you will be able to:
 find the SAP Marketing Catalog
 order items and give-away articles
 create/complete a Shopping Cart
 understand the approval process
Agenda
1. Marketing Catalog in general and preconditions
2. Order give-away articles on SAP cost center
•
•



2.1
2.2
2.3
2.4
2.5
Finding Hubwoo (formerly SRM) in Corporate Portal
Finding the Global SAP Marketing Catalog
Ordering items and give-away articles
Completion of the Shopping Cart
Approval process
3. Orders for private use
© 2013 SAP AG. All rights reserved.
Internal
3
1. Global Merchandise Catalog in general and
preconditions

If you have any special product requirements, please contact
Chamberlain Marketing Group directly
(sap.customer.service@brandoncompany.com) to discuss the
possibilities.

After discussing your request with the vendor please create the order
“manually” in the Marketing catalog (→ Promotional items) based on an
offer provided by SC Communications (Chamberlain Marketing Group).
For instructions how to create a Shopping Cart please follow this link.
© 2013 SAP AG. All rights reserved.
Internal
4
2. Order give-away articles on SAP cost center

Please check your local Code of Conduct concerning the allowed
value of presents.

Defined vendor for the U.S. is SC Communication‘s with its subvendor Chamberlain Marketing Group - Vendor ID 90734274. (For
deliveries outside US territory please use Brandon AB with Vendor ID
90733510).
More information about the U.S. vendor - you could find under
http://www.sc-communication.com/en/ and
http://www.cmgestore.com/corp/

Only if you have any special requirements that are not covered by the
standard assortment that is in the SAP Shop (Merchandise Catalog),
the vendor could also fulfill custom orders.
© 2013 SAP AG. All rights reserved.
Internal
5
2.1 Finding Hubwoo (formerly SRM) in the Corporate
Portal
© 2013 SAP AG. All rights reserved.
Internal
6
2.2 Finding the Global SAP Merchandise Catalog
© 2013 SAP AG. All rights reserved.
Internal
7
2.3 Ordering items and give-away articles (I)
© 2013 SAP AG. All rights reserved.
Internal
8
2.3 Ordering items and give-away articles (II)
© 2013 SAP AG. All rights reserved.
Internal
9
2.4 Completion of the Shopping Cart (I)
Click on Details
(to add/check Account
Assignment, Delivery
Address, Notes and
Attachment)
© 2013 SAP AG. All rights reserved.
Internal
10
2.4 Completion of the Shopping Cart (II)
Check data in
Account Assignment
If shipment goes not to your office address
please add under Delivery
Address/Performance Location the place of
delivery.
© 2013 SAP AG. All rights reserved.
Internal
11
2.4 Completion of the Shopping Cart (III)
Add Notes and Attachments
Add Vendor Text for supplier if:
•
You need delivery on a special delivery date
•
You have any additional remark/request for the
supplier.
Add an Internal Note for Accounts Payable. Following
information are required for presents/vouchers:
•
Recipient of presents/vouchers
•
Reason or event of presents/vouchers
•
If external recipient: company of recipient
•
If internal recipient: legal entity of employee like
SAP AG, SAP Germany.
•
© 2013 SAP AG. All rights reserved.
Please be aware that this information has to be
added for each line item.
Internal
12
2.4 Completion of the Shopping Cart (IV)
1. Having checked/added all
required information click on Next.
2. Click on Order if you have
completed your Shopping Cart.
© 2013 SAP AG. All rights reserved.
Internal
13
2.5 Approval Process

When the process of Shopping Cart creation is finalized you will receive a
Shopping Cart (SC) number and the cost center manager will get an email with
the request to approve the SC.

Depending on the amount of your order, the approval will run through different
approval workflows (cost center manager, management).
 That means that there could be a few days difference between the creation of the
Shopping Cart and the receipt of the Purchase Order by the supplier.
To find out how to check the status and how to find the actual approver of your SC
please follow this link.
© 2013 SAP AG. All rights reserved.
Internal
14
3. Orders for private use

SAP employees will get special conditions on the public Merchandise
Online Shop for private orders. Visit www.sapmerchandise.com.
2. Click Login
2. Enter email address
and click on Login.
© 2013 SAP AG. All rights reserved.
Internal
15
Thank you
Contact information:
Meike Grupe
GPO CP Merchandise
SAP AG
meike.grupe@sap.com