With MSDE State Optional Data

Review PARCC Data Import Process and Layout
for the Spring administration

Review website procedures for uploading Student
Registration Import (SRI) File

Review MSDE layout built from PARCC SRI File

Briefly discuss Personal Needs Profile (PNP).
The November 10th meeting will review the PNP
in detail.
MSDE has uploaded the organization and the
participation files for the Spring PARCC
administration.
Local school systems will upload the Student
Registration Import (SRI) file and the Personal
Needs Profile (PNP) for their students.
Deadlines:
PBA – November 21, 2014
EOY – January 23, 2015
Note: The PNP may be upload up until the day
before testing.
A November 10th training is planned on PARCC
Accessibility Features and Accommodations
Manual and the PNP.
A specific list of accessibility features and
accommodations will be shared at the training.
This training will include the Directors of Special
Education and Local Accountability Coordinators
and other team members.
Today, this presentation will highlight the student
demographic information on the PNP.
The rest of this document is the PARCC layout.
The local school systems may refer to this layout
for CED and PARCC definitions.
The local school systems will use MSDE PARCC
MSDE Spring Pretest File Layout for LEA.
The MSDE Layout will eliminate “critical warnings”
that will require future action or updates.
Column
Letter
•Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and
Notes
PARCC Expected Values
MSDE Expected Values
A
State
Abbreviation
Y
2
State's 2 character MD = Maryland
abbreviation
MD = Maryland
B
Testing District
Y
15
The Testing District Identifier Length:
responsible for
Maryland = 2
administering the
test for a student.
2-digits only. MSDE
approved LEA School
System Number (01-23,
24, 30, 32, and 55)
C
Testing School
Y
15
The Testing School Identifier Length:
responsible for
Maryland = 4
administering the
test for a student.
4-digits only. MSDE
active approved school
number
Note: LEA55 schools will
indicated HomeLEA
Data Element
State Abbreviation
Testing District
Testing School
PARCC
MSDE
Required Required
Y
Y
Y
Y
Y
Y
Detailed Explanation
To identify Maryland students
Local School System/Local School where testing actually took place;
PARCC will use this location for shipping materials and preprint
student labels for paper test.
PARCC will use for reporting purposes, if responsible district/school
indicator is blank.
Column
Letter
D
E
Field Name
Required Length
Y/N
Responsible
District
Identifier
School/Institut
ion Identifier
Data Element
Responsible District
Identifier
School/Institution
Identifier
N
N
CEDS Definition
15 The district
responsible for
specific
educational
services and/or
instruction of the
student.
15 A unique number
or alpha- numeric
code assigned to a
staff member by a
school, school
system, a state,
registry, or other
agency or entity.
PARCC
MSDE
Required Required
N
N
PARCC Definitions and
Notes
Also known as the
Reporting District.
District or a NonSchool/
Private/Charter
reporting directly
to the State
Also known as the
Reporting School.
School/Institution
reporting to a
District.
PARCC Expected Values
A-Z
0-9
Identifier Length:
Maryland = 2
A-Z
0-9
Identifier Length:
Maryland = 4
MSDE Expected Values
2-digits only. MSDE
approved LEA School
System Number (0123, 24, 30, 32, and 55)
4-digits only. MSDE
active approved school
number
Note: LEA55 schools
will indicated
HomeLEA
Detailed Explanation
N
If same as testing district/school, leave blank.
N
If testing district/school different than these responsible
district/school, populate with appropriate information. PARCC will
use this District/School for reporting purposes.
Column
Letter
Field Name
Required Length
Y/N
F
State Student
Identifier
Y
G
Local Student
Identifier
Y
H
PARCC
Student ID
N
Data Element
CEDS Definition
30 A unique number
or alphanumeric
code assigned to
a student by a
school system or
any other entity
30 A unique number
or alphanumeric
code assigned to a
student by a
school system or
any other entity
36
PARCC Definitions and Notes
State Student Identifier
needs to be unique by
state
PARCC Expected
Values
A-Z
0-9
No embedded
spaces
*Required for States that A-Z
have a local student
0-9
Identifier or both state No embedded
student identifier and
spaces
local student identifier as
their unique student
identifier.
Unique PARCC Student ID
that will move intra state
if student moves district
to district or school to
school. Assigned within
next
PearsonAccess .
MSDE Expected Values
10-digit SASID - Unique
Statewide Identifier,
MSDE assigned, right
justified with leading
zeros
10-digits - Local
Assigned Student
identifier - all 10
positions are numeric,
leading zeros; right
justified.
PARCC
Required
MSDE
Required
Detailed Explanation
State Student Identifier
Y
Y
Local Student Identifier
Y
Y
PARCC Student ID
N
N
MSDE uses as a primary matching data element along with other
appropriate identified; validation should be performed with USIS prior to
submission
MSDE has required this data element to assist with correct student
identification
PARCC will assigned by student; will remain with Maryland; if student
move between states, a new ID will be assigned but IDs will be linked. In
future, LEAs do not need to fill this ID in - it is optional. PearsonAccessNext
will link the student to this ID.
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions PARCC Expected Values
and Notes
MSDE Expected Values
I
Last or
Surname
Y
35 The full legal last
name born in
common by
members of a
family.
A-Z 0-9
. '(Standard
Apostrophe)
Embedded Spaces
Student First Name Numeric and special
characters are not valid.
Replace special characters
with spaces.
J
First Name
Y
K
Middle Name
Y
35 The full legal first
name given to a
person at birth,
baptism, or through
legal change.
35 A full legal middle
name given to a
person at birth,
baptism, or through
legal change.
A-Z 0-9
. '(Standard
Apostrophe)
Embedded Spaces
A-Z 0-9
. '(Standard
Apostrophe)
Embedded Spaces
Student First Name Numeric and special
characters are not valid.
Replace special characters
with spaces.
Student's Full Middle Name,
Numeric and special
characters are not valid.
Replace special characters
with spaces.
Note: If no legal middle
name, may be blank.
Data Element
PARCC
MSDE
Required Required
Last or Surname
Y
Y
First Name
Y
Y
Middle Name
N
Y
Detailed Explanation
MSDE uses as a primary matching data element along with other appropriate identified maintaining established standard on punctuation
MSDE uses as a primary matching data element along with other appropriate identified maintaining established standard on punctuation
If applicable, student has a legal middle name. MSDE uses as a matching data element
along with other appropriate identified - maintaining established standard on
punctuation
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and PARCC Expected Values
Notes
MSDE Expected Values
L
Birthdate
Y
10 The year, month
and day on which
a person was
born.
YYYY-MM-DD
MSDE will do the
required conversion
to YYYYMMDD
M
Sex
Y
1
F = Female
M = Male
MSDE will do the
required conversion.
M = 1; F = 2
Data Element
The concept
describing the
biological traits
that distinguish
the males and
females of a
species
PARCC
Required
MSDE
Required
Birthdate
Y
Y
Sex
Y
Y
Detailed Explanation
MSDE uses as a primary matching data element along with other appropriate
identified; conversion will occur
Note: MSDE will convert indicated data elements received from PARCC to the
data standards presently in place for any and all data files received from PARCC
and then forward to local school systems
Conversion will occur
N-MD1
Column
Letter
N
Field Name
Required Length
Y/N
Optional State
Data 1
Generational
Suffix
Filler
Data Element
Generational Suffix
Optional State Data 1
CEDS Definition
PARCC Definitions and
Notes
Y
20 Generational Suffix + spaces (Filler)
N
3
N
17
MSDE Expected Values
Sample: "Sr" + Filler
Jr, Sr, I, II, III, etc.
No spaces or zeros
needed for remaining
17 spaces.
A-Z
0-9
.
' (Standard
Apostrophe)
Embedded Spaces
PARCC
MSDE
Required Required
N
PARCC Expected Values
Y
Filler
Detailed Explanation
.
If applicable, may be blank if no generational suffix. Maintaining established
standard for MSDE data - Jr, Sr, I, II, III, etc.
Remainder for future use
Column
Letter
O
Field Name
Grade level
When
Assessed
Required Length
Y/N
Y
Data Element
Grade level When Assessed
CEDS Definition
11 The grade or
developmental
level of a student
when assessed.
PARCC
MSDE
Required Required
Y
Y
PARCC Definitions and
Notes
PARCC Expected Values
03 = Third grade
04 = Fourth grade
05 = Fifth grade
06 = Sixth grade
07 = Seventh grade
08 = Eighth grade
09 = Ninth grade
10 = Tenth grade
11 = Eleventh grade
12 = Twelfth grade
Detailed Explanation
Use only MSDE established testing grades
MSDE Expected Values
Valid values: 03, 04,
05, 06, 07, 08, 09, 10,
11, or 12
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and PARCC Expected MSDE Expected
Notes
Values
Values
P
Hispanic or
Latino
Ethnicity
Y
1
An indication that the person traces his/her A Critical Warning will Y = Yes
origin or descent to Mexico, Puerto Rico, appear in Pearson
N = No
Cuba, Central and South America, and
Access ext, if field is
Blank
other Spanish cultures, regardless of race. left blank.
Y = Yes;
N = No
Q
American Indian
or
Alaska Native
Y
1
Y = Yes
N = No
Blank
MSDE will do
the required
conversion .
Y = 1; N = 0
R
Asian
Y
1
A person having origins in any of original A Critical Warning will
peoples of North and South America
appear in Pearson
(including Central America), and who
Access ext, if field is
maintains cultural identification through left blank.
tribal affiliation or community attachment.
A person having origins in any of original A Critical Warning will
peoples of the Far East, Southeast Asia, or appear in Pearson
the Indian Subcontinent. This area
Access ext, if field is
includes, i.e., Cambodia, China, India,
left blank.
Japan, Korea, Malaysia, Pakistan, Philippine
Islands, Thailand, and Vietnam.
Y = Yes
N = No
Blank
MSDE will do
the required
conversion .
Y = 2; N = 0
S
Black or African
American
Y
1
A person having origins in any of the black A Critical Warning will Y = Yes
racial groups of Africa.
appear in Pearson
N = No
Access ext, if field is
Blank
left blank.
MSDE will do
the required
conversion .
Y = 3; N = 0
T
Native Hawaiian
or
Other Pacific
Islander
Y
1
A person having origins in any of original A Critical Warning will Y = Yes
peoples of Hawaii, Guam, Samoa, or other appear in Pearson
N = No
Pacific Islands.
Access ext, if field is
Blank
left blank.
MSDE will do
the required
conversion .
Y = 4; N = 0
U
White
Y
1
A person having origins in any of original
peoples of Europe, Middle East, or North
Africa.
MSDE will do
the required
conversion .
Y = 5; N = 0
A Critical Warning will Y = Yes
appear in Pearson
N = No
Access ext, if field is
Blank
left blank.
Data Element
PARCC
Required
MSDE
Required
Detailed Explanation
Note: PARCC is not requiring certain student identifying information for testing purposes to enable
same day registering at the school-level. However, in the future these data elements possibly will be
required for reporting purposes. PearsonAccessNext has not yet identified an updating system;
however, item indicated as critical warnings must be updated. However, Maryland local school systems
populating these data elements in the file import will assure accuracy for both PARCC and MSDE
reporting. See asterisked in PARCC required column.
Hispanic or Latino Ethnicity
N*
Y
MSDE requirement for reporting purposes
American Indian or Alaska
Native
N*
Y
MSDE requirement for reporting purposes; conversion will occur
Asian
N*
Y
MSDE requirement for reporting purposes; conversion will occur
Black or African American
N*
Y
MSDE requirement for reporting purposes; conversion will occur
Native Hawaiian or Other
Pacific Islander
N*
Y
MSDE requirement for reporting purposes; conversion will occur
White
N*
Y
MSDE requirement for reporting purposes; conversion will occur
Column
Letter
Field Name Required Length
Y/N
CEDS Definition
PARCC
Definitions and
Notes
PARCC
Expected
Values
V
English
Language
Learner
(ELL)
Y
1
English Language Learner
(ELL)
W
Title III
Limited
English
Proficient
(LEP)
Y
1
X
Gifted and
Talented
Y
1
An indication that limited A Critical
Y = Yes
English proficient (LEP)
Warning will N = No
student is served by an
appear in
Blank
English language instruction PearsonAcces
education program
s Next, if field
supported by Title III of
is left blank.
ESEA funds.
An indication that the
A Critical
Y = Yes
student is participating in Warning will N = No
and served by a
appear in
Blank
Gifted/Talented program. PearsonAcces
s Next, if field
is left blank.
Data Element
A Critical
Y = Yes
Warning will N = No
appear in
Blank
Pearson
Access Next ,
if field is left
blank.
MSDE Expected Values
MSDE does not use this PARCC data element.
MSDE gathers the LEP data elements in State
Optional Data 2, Columns AC-MD2, AC-MD3,
and AC-MD4.
PARCC requires 'Y' or 'N'; LEAs may link to
MSDE data elements; but only use Y or N.
MSDE reporting will use LEP Services data
elements in Optional State Data 2, Columns ACMD2, AC-MD3, and AC-MD4.
Requires 'Y' or 'N' for PARCC. MSDE does not
use.
Default to 'N'.
Requires 'Y' or 'N' for PARCC. MSDE does not
use.
Default to 'N'.
PARCC
Required
MSDE
Required
Detailed Explanation
English Language Learner (ELL)
N*
Y
Limited English Proficient (LEP)
N*
Y
MSDE has identified this data element to correspondence with our data
element; use Y or N for this element; MSDE is using standard data elements
in State Optional Area 2. See Columns AC-MD2, AC-MD3 and AC-MD4
Default to N.
Gifted and Talented
N*
Y
MSDE does use for reporting purposes - Default to N.
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and PARCC Expected
Notes
Values
MSDE Expected
Values
Y
Migrant Status
Y
1
Persons who, or whose parents or spouses A Critical Warning will Y = Yes
appear in
N = No
are, migratory agricultural workers,
PearsonAccess
Next,
Blank
including migratory dairy workers, or
if
field
is
left
blank.
migratory fishers, and who, in preceding
36 months, in order to obtain, or
accompany such parents or spouses, in
order to obtain, temporary or seasonal
employment in agricultural or fishing work
(A) have moved from one LEA to another;
(B) in a state that comprises a single LEA,
have moved from one administrative area
to another within such LEA; or (C) reside in
an LEA of more than 15,000 square miles,
and migrate a distance of 20 miles or more
to a temporary residence to engage in
fishing activity.
Y = Yes
N = No
Z
Economic
Disadvantage
Status
Y
1
An indication that the student met the State A Critical Warning will Y = Yes
criteria for classification as having an economic appear in
N = No
disadvantage.
PearsonAccess Next, Blank
if field is left blank.
Use this data
element as
FARMS
Y = Yes
N = No
Data Element
PARCC
MSDE
Required Required
Detailed Explanation
Migrant Status
N*
Y
MSDE requirement for reporting purposes
Economic Disadvantage
Status
N*
Y
MSDE has identified this data element to correspondence with our data
element FARMS (free and reduced-priced meals)
Column
Letter
Field Name
Required Length
Y/N
AA
Student With
Disabilities
Y
1
AB
Primary
Disability
Type
Y
3
Data Element
CEDS Definition
The major or
overriding
disability
condition that
best describes a
person's
impairment.
PARCC
MSDE
Required Required
Student With Disabilities
N
Y
Primary Disability Type
N
Y
PARCC Definitions
and Notes
PARCC Expected Values
MSDE Expected Values
A Critical Warning
will appear in
PearsonAccess
Next, if field is left
blank.
Y = Yes
N = No
Blank
MSDE will use Special Education
Services (See Column AD-MD7 and
AD-MD8). MSDE gathers the SPED
data elements in State Optional Data
3, Columns AD-MD7 and AD-MD8.
PARCC requires 'Y' or 'N'; LEAs may
link to MSDE data elements; but
only use Y or N.
MSDE reporting will use SPED
Services data elements in Optional
State Data 3, Columns AD-MD7 and
AD-MD8
This field is ONLY
required if
Column “AA”
(Student With
Disabilities) = “Y”.
AUT = Autism
MSDE does not use but PARCC
DB = Deaf-blindness
requires, if Students with Disabilities
DD = Developmental delay
(Column AA) is Y (for Yes)
EMN = Emotional disturbance
HI = Hearing impairment
ID = Intellectual Disability
MD = Multiple disabilities
OI = Orthopedic impairment
OHI = Other health impairment
SLD = Specific learning disability
SLI = Speech or language
impairment
TBI = Traumatic brain injury
VI = Visual impairment
Blank
Detailed Explanation
MSDE will use Special Education Services (See Column AD-MD7 and AD-MD8). MSDE gathers
the SPED data elements in State Optional Data 3, Columns AD-MD7 and AD-MD8. PARCC
requires 'Y' or 'N'; LEAs may link to MSDE data elements; but only use Y or N. MSDE
reporting will use SPED Services data elements in Optional State Data 3, Columns AD-MD7
and AD-MD8
MSDE does not use but PARCC requires, if Students with Disabilities (Column AA) is Y (for Yes)
Column
Letter
Required Length
Y/N
Optional State
Data 2
Y
20
LEP Services
Indicator
Y
1
LEP Begin Date
Y
8
LEP End Date
Y
8
Title 1
Y
1
Filler
Y
2
AC-MD6
AC-MD5
AC-MD4
AC-MD3
AC-MD2
AC
Field Name
CEDS Definition
PARCC Definitions
and Notes
PARCC Expected
Values
MSDE Expected Values
LEP Services Indicator + LEP Begin Date + LEP End Date + Title 1 + Optional State Data 2 Filler (2 spaces
or 2 zeros)
Samples: E2014102220141125N or E2014102220141125N00
You may zero fill the begin and end dates with blanks or zeros and the remaining spaces with blanks or
zeros
Sample: N0000000000000000N00.
N = No, not receiving LEP services;
Y = Yes, currently receiving LEP Services;
E = Exited the program within the past
two years and not currently receiving
services
MSDE uses the date 20130601 as the start
of the two-year reporting period for
Academic School Year (2014-2015)
YYYYMMDD LEP services began.
Required if student is currently receiving
LEP services or exited the program within
the past two school years.
YYYYMMDD
LEP services ended.
Required if LEP indicator = E
MSDE uses the date 20130601 as the start
of the two-year reporting period for
Academic Year 2015
N = No ; Y = Yes. Student is enrolled in a
school wide program or is receiving Title 1
services in a school with a targeted
assistance program. Required for
reporting purposes
2 spaces or 2 zeros
Data Element
Optional State Data 2
PARCC
MSDE
Required Required
N
Detailed Explanation
Y
The following data elements are maintaining established standard for MSDE
data. These data elements have been collected for the high school assessment
and lower grade assessments. These data elements are required for Maryland
reporting purposes.
LEP Services Indicator
Y
N = No, not receiving LEP services; Y = Yes, currently receiving LEP Services; E =
Exited the program within the past two years and not currently receiving services
MSDE uses the date 20130601 as the start of the two-year reporting period for
Academic School Year 2015.
LEP Begin Date
Y
YYYYMMDD - LEP services began. Required if student is currently receiving LEP
services or exited the program within the past two school years.
LEP End Date
Y
YYYYMMDD - LEP services ended. Required if LEP indicator = E
MSDE uses the date 20130601 as the start of the two-year reporting period for
Academic Year 2015
Title 1
Y
N = No; Y = Yes—Student is enrolled in a school wide program or is receiving Title
1 services in a school with a targeted assistance program.
Column
Letter
Required Length CEDS Definition PARCC Definitions
Y/N
Notes
PARCC
Expected
Values
MSDE Expected Values
Y
20
Special Education
Services
Y
1
N = No, not receiving SPED services;
Y = Yes, currently receiving SPED Services;
2 = 504 ; 3= Exited SPED and current 504;
E = Exited the program
SPED End Date
Y
8
YYYYMMDD; Special education services
ended. Required if Special Education Services
(Column MD6) = E and student exited the
special education program within the past two
years. MSDE uses the date 20130601 as start
of the two-year reporting period for Academic
year 2015
LEP Reading
Exempt
Y
1
LEP Mathematics
Exempt
Y
1
Y = Yes; N = No Required by MSDE for
reporting purposes and only Grades 03-08.
LEP students who are in their first year of
enrollment in US schools may substitute their
score on English Language Proficiency Test for
reading test. LEP students must participate in
reading test starting in their second year of
enrollment in US schools. LEP students must
participate in mathematics testing, regardless
of how recently they entered the US education
system.
Y = Yes; N = No Required by MSDE for
reporting purposes and only Grades 03-08.
See explanation above.
Filler
N
9
AD-MD9
ADAD-MD10
MD11
and
Optional State
Data 3
AD-MD8
AD-MD7
AD
Field Name
Special Education Services + Sped End Date + LEP Reading Exempt + LEP Math Exempt + Optional
State Data 3 Filler (9 spaces or zeros) Samples: E20141021YN
or E20141021YN000000000
You may zero fill the sped end date with blanks or zeros and the remaining spaces with blanks or
zeros Sample: N
NN
or N00000000YY000000000
9 spaces or 9 zeros
Data Element
PARCC
MSDE
Required Required
Detailed Explanation
Special Education Services
Y
N = No, not receiving SPED services; Y = Yes, currently receiving SPED Services; 2 =
504; 3= Exited SPED and current 504; E = Exited the program
Sped End Date
Y
YYYYMMDD - Special education services ended. Required if Special Education
Services = E and student exited the special education program within the past two
years.
MSDE uses the date 20130601 as the start of the two-year reporting period for
Academic year 2015
LEP Reading Exempt
Y
Y = Yes; N = No; Required by MSDE for reporting purposes and only Grades 03-08.
LEP students who are in their first year of enrollment in US schools may substitute
their score on English Language Proficiency Test for reading test. LEP students
must participate in reading test starting in their second year of enrollment in US
schools. LEP students must participate in mathematics testing, regardless of how
recently they entered the US education system.
LEP Mathematics Exempt
Y
Y = Yes; N = No; Required by MSDE for reporting purposes and only Grades 03-08.
See explanation above.
Column
Letter
Field Name
Required Y/N
Length
AE Optional State Data 4
N
20
Filler
AF Optional State Data 5
N
20
Filler
AG Optional State Data 6
N
20
Filler
AH Optional State Data 7
N
20
Filler
AI
N
20
Filler
Optional State Data 8
Data Element
CEDS Definition
PARCC
Required
MSDE
Required
Optional State Data 3
N
N
For future use
Optional State Data 4
N
N
For future use
Optional State Data 5
N
N
For future use
Optional State Data 6
N
N
For future use
Optional State Data 7
N
N
For future use
Optional State Data 8
N
N
For future use
PARCC Definitions and
Notes
PARCC Expected Values
Detailed Explanation
MSDE Expected
Values
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and Notes
PARCC Expected
Values
MSDE Expected Values
Test Registration
AJ
Assessment
Session
Location
AK Assessment
Session Test
Administrator
Identifier
N
45 The description of Online = Session Name. If this A-Z
the place where field is populated, students will 0-9
an assessment is automatically be grouped
administered.
together and placed into a test
session.
Paper Test = room number or
classroom name where paper
tests are administered. Value
is used to group student ID
labels together by school,
grade, and subject.
N
30 The unique
Test Administrator
identifier of the
person overseeing
the assessment
session in the
setting.
Data Element
PARCC
MSDE
Required Required
Used at LEA discretion:
automatic grouping for online,
sort out Student Pre-printed
labels for paper..
A-Z
0-9
Detailed Explanation
Assessment Session Location
N
N
Use data element expected values; Pearson indicated this data element will be used
for label sorting.
Assessment Session Proctor
Identifier
N
N
Online = Session Name. If this field is populated, students will automatically be
grouped together and placed into a test session.
Paper Test = room number or classroom name where paper tests are administered.
Value is used to group student ID labels together by school, grade, and subject.
Column
Letter
Field Name
Required Length
Y/N
CEDS Definition
PARCC Definitions and
Notes
PARCC Expected Values
AL
Classroom
Identifier
N
38
A unique number or Used for reporting
alphanumeric code and student
assigned by an
roster reports
institution, school,
school system, state,
or other agency or
entity for a
particular classsection.
A-Z
a-z
‘ (Standard Apostrophe)
.
)(
&
/ \
+
0-9
embedded spaces
AM
Staff Member
Identifier
N
30
A unique number or Student's Assigned
alphanumeric code Teacher
assigned to a staff
member by a school,
school system, a
state, registry, or
other agency or
entity.
A-Z
a-z
‘ (Standard Apostrophe)
.
)(
&
/
\
+
0-9
embedded spaces
Data Element
PARCC
MSDE
Required Required
Classroom Identifier
N
N
Staff Member Identifier
N
N
Detailed Explanation
Used for reporting and student roster reports
MSDE Expected Values
MSDE required this data
element for the Reading
and Mathematics Test
Groups (MSA) and for
HSA, it corresponds to
Section Number. (If no
Section Number default
to '0000')
Column
Letter
AN
Field Name
Test Code
Data Element
Test Code
Required Length
Y/N
Y
CEDS Definition
5
PARCC Expected Values
MSDE Expected Values
MAT03 = Grade 3 Mathematics Use Pearson Codes
MAT04 = Grade 4 Mathematics
MAT05 = Grade 5 Mathematics
MAT06 = Grade 6 Mathematics
MAT07 = Grade 7 Mathematics
MAT08 = Grade 8 Mathematics
ALG01 = Algebra I
ALG02 = Algebra II
GEO01 = Geometry
ELA03 = Grade 3 ELA/Literacy
ELA04 = Grade 4 ELA/Literacy
ELA05 = Grade 5 ELA/Literacy
ELA06 = Grade 6 ELA/Literacy
ELA07 = Grade 7 ELA/Literacy
ELA08 = Grade 8 ELA/Literacy
ELA09 = Grade 9 ELA/Literacy
ELA10 = Grade 10 ELA/Literacy
ELA11 = Grade 11 ELA/Literacy
PARCC
MSDE
Required Required
Y
PARCC Definitions and
Notes
Y
Detailed Explanation
Use data element expected values. Se File Layout for valid Test Codes.
Column
Letter
Field Name
Required
Y/N
Length
AO Test Format
Y
1
AP
Y
1
Retest
Data Element
CEDS Definition
PARCC Definitions and
Notes
Paper = Paper Based
Testing (PBT)
Online = Computer
Based Testing
Indicates if this
The data in this field
registration is for a
will be ignored in
retest (retake). Retest Year 1
can occur if a student
failed a prior attempt
and is eligible to retake.
Other retest scenarios
also can occur.
PARCC
MSDE
Required Required
PARCC Expected
Values
MSDE Expected Values
P = Paper
O = Online
Use Pearson Codes
Use this as Test Format
as in MSA and HSA.
Y = Yes
N = No
Default to N.
Detailed Explanation
Test Format
Y
Y
Use data element expected values for Paper (P) and Online testing (O)
Retest
Y
Y
Use data element expected values; default to N fro first year.
Column
Letter
Field Name
Required Length
Y/N
PARCC Assessment Need Plan
AQ Assessment
N
Accommodatio
n: English
language
learner (ELL)
1
AR
Assessment
Accommodatio
n:504
N
1
AS
Assessment
Accommodatio
n: Individualized
Educational
Plan (IEP)
N
1
Data Element
CEDS Definition
PARCC Definitions and Notes
English language learner
accommodations needed for a
given assessment.
This field will be used for cross
validation on the PNP file for all EL
accommodations.
504 accommodations needed for a
given assessment.
This field will be used for cross
validation on the PNP file for all
504 accommodations.
Individualized Educational Plan
accommodations needed for a
given assessment.
This field will be used for cross
validation on the PNP file for all IEP
accommodations.
PARCC
MSDE
Required Required
PARCC Expected
Values
MSDE Expected
Values
Y = Yes
Blank
Use Pearson
Codes
Y = Yes
Blank
Use Pearson
Codes
Y = Yes
Blank
Use Pearson
Codes
Detailed Explanation
Assessment Accommodation:
English language learner (ELL)
N
N
MSDE strongly encourages local school systems to indicate accommodations on this file.
English language learner accommodations needed for a given assessment.
This field will be used for cross validation on the PNP file for all EL accommodations.
Assessment Accommodation:504
N
N
MSDE strongly encourages local school systems to indicate accommodations on this file.
504 accommodations needed for a given assessment.
This field will be used for cross validation on the PNP file for all 504 accommodations.
Assessment Accommodation:
Individualized Educational Plan
(IEP)
N
N
MSDE strongly encourages local school systems to indicate accommodations on this file.
Individualized Educational Plan accommodations needed for a given assessment.
This field will be used for cross validation on the PNP file for all IEP accommodations.
Column
Letter
Field Name
Required Length CEDS Definition
Y/N
Accommodations from Student Registration File
AT Alternate
N
1
Representation Paper Test
PARCC Definitions and Notes
PARCC Expected
Values
Student requires paper and pencil test format as Y = Yes
an approved accommodation.
Blank
MSDE Expected
Values
Use Pearson
Codes
Indicator a paper test needs to be provided for a
student registered for an online test.
If expected value equals "Y"; then the student
must have format field populated with "O" or
record will error.
AU
Translation of the
Mathematics
Assessment in
Paper
N
3
Used to assign the form administered for paper
testing based on another language other than
English.
SPA = Spanish
Blank
Use Pearson
Codes
HumanReadAloud
HumanSigner
Blank
Use Pearson
Codes
Paper Only
If expected value equals “SPA”; then the student
must have Format field populated with "P" or
record will error
AV
Human Reader or
Human Signer for
ELA/L
N
11
The paper test is read aloud or signed to the
student by the test administrator (Human
Reader).
Pearson to supply a second test book to be Read
Aloud or Signed.
If expected value equals “Human ReadAloud” or
“HumanSigner”; then the student must have
Format field populated with "P" or record will
error
For computer-based testing, Human Read Aloud
and Human Signer values will be captured in the
PNP.
Data Element
PARCC
MSDE
Required Required
Detailed Explanation
Assessment Accommodation: Alternate
Representation - Paper Test
N
N
MSDE strongly encourages local school systems to indicate
accommodations on this file.
student requires paper and pencil test format as an approved
accommodation.
Indicator a paper test needs to be provided for a student registered for
an online test.
If expected value equals "Y"; then the student must have format field
populated with "O" or record will error.
Assessment Accommodation: Translation of
the Mathematics Assessment in Paper
N
N
MSDE strongly encourages local school systems to indicate
accommodations on this file.
Used to assign the form administered for paper testing based on
another language other than English.
Paper Only
If expected value equals “SPA”; then the student must have Format
field populated with "P" or record will error
Assessment Accommodation: Human Reader
or Human Signer for ELA/L
N
N
MSDE strongly encourages local school systems to indicate
accommodations on this file.
The paper test is read aloud or signed to the student by the test
administrator (Human Reader).
Pearson to supply a second test book to be Read Aloud or Signed.
If expected value equals “HumanReadAloud” or “HumanSigner”; then
the student must have Format field populated with "P" or record will
error.
For computer-based testing, Human Read Aloud and Human Signer
values will be captured in the PNP.
Column
Letter
Field Name
Required Length
Y/N
AW Large Print
N
1
AX
N
1
Braille with
Tactile Graphics
CEDS Definition
A Large Print test
booklet is provided
with text increased
150% to an 18 point
font.
PARCC Definitions and Notes
PARCC Expected
Values
MSDE Expected
Values
PARCC to provide Large Print
Y = Yes
Booklet for student to read.
Blank
Answer Document will be the
standard edition so that a Proctor
can transcribe the student’s
responses.
Use Pearson
Codes
A hard copy Braille test booklet is Y = Yes
provided with embedded tactile Blank
graphics.
Use Pearson
Codes
Student responds and responses
are transcribed.
AY
End of record
Y
Data Element
1
Must be “Y” in order for the file to Y
be imported properly.
PARCC
MSDE
Required Required
Use Pearson
Codes
Detailed Explanation
Assessment Accommodation:
Large Print
N
Y
Use this Special Orders - Large Print as in MSA and HSA. MSDE strongly
encourages local school systems to indicate accommodations on this file.
PARCC to provide Large Print Booklet for student to read. Answer Document will be
the standard edition so that a Proctor can transcribe the student’s responses.
Assessment Accommodation:
Braille with Tactile Graphics
N
Y
Use for Special Orders - Braille as in MSA and HSA. MSDE strongly encourages
local school systems to indicate accommodations on this file.
A hard copy Braille test booklet is provided with embedded tactile graphics.
End of record
Y
Y
End of record indicator.
ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD
1
Incorrect format was used - must be CSV.
2
Header row was missing.
3
Incorrect number of columns (PARCC said "tokens"). Spring CSV must
have 51 columns.
4
Name elements; some LEA used punctuation; did not use standard
apostrophe
5
Last Name included generational suffix and had a comma between
name and suffix.
6
Do not use a comma in any column in the CSV format; will cause
another column.
7
State Optional Data areas were not a string; but separate columns.
PARCC does not accept separate columns within that area.
ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD
(continued)
8
Critical warnings occurred if PARCC has not required but under PARCC
Definitions and Notes, it states: This field is not required during import
of student data, but if left blank, this field will create a Critical Warning
in PearsonAccessNext.
These Critical Warnings must be corrected prior to reporting and shortly after
testing. No posttest process has been announced or determined by Pearson
as of this date.
Once the Fall Block upload was completed, no critical warnings were indicated
for Maryland local school systems.
Students entered via data entry will have critical warnings due to the fact
that the sensitive data fields are not required to test a student.
9
Title III Limited English Proficient Participation Status left blank - default to N.
ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD
(continued)
10
Gifted and Talented left blank - default to N.
11
Students with Disabilities left blank - tied to MSDE data element and
only use Y or N.
12
Primary Disability Type blank when Students with Disabilities left blank.
Must be completed with Pearson Codes; use only initials not complete
name; i.e., AUT for Autism.
13
Need to use accommodations on this SRI to order appropriate paper test
documents.
NOTES
1 URL for File Upload: https://.pearsonaccessnext.com; on drop-down
menu select "Maryland"
URL for Training Center: pearsonaccessnext.com; on drop-down menu
select "Training“
2 Naming convention: Begin with LEA number; administration
indication (Spring2015/PBA/EOY; then any other identifying
information you wish)
For example: LEA01_SpringPBA_File1_20140903.csv
3 Need to import a file for PBA and also for EOY (update any data
elements that might have changed between the imports).
NOTES
(continued)
4 If more than one content, need 2 rows per student with different test
codes.
5
The format is CSV. If you use Microsoft Excel, it is recommended that
you save a source file as an Excel spreadsheet to keep formatting
(including any leading zeros). Prior to each import attempt, save the
file as an Excel spreadsheet (this will be your original source file).
Then save it again as a .csv file. If you receive an error message, make
the updates in the source Excel spreadsheet and save the file, then
save it again as a .csv file.
6 Pearson has used current CEDS definitions.
7 MSDE has tried to help with making the import file as complete as possible
for PARCC needs and MDSE reporting needs.
NOTES
(continued)
8
MSDE required elements are for our reporting purposes or for documentation
purposes. If this data element is not supplied, the file will not be rejected.
9
Any fields populated in both the required and state optional fields will be
populate (“pass-through”) in any data file produced by vendors and/or
within their applications or products.
10 PARCC is not requiring certain student identifying information for testing
purposes to enable same day registering at the school-level. However, in
the future these data elements will be required for reporting purposes and
have “critical warnings” indicated.
NOTES
(continued)
11 Critical warnings must be updated within PearsonAccessNext.
PearsonAccessNext has not yet identified an updating system. However,
Maryland local school systems populating these data elements in the
file import will assure accuracy for both PARCC and MSDE reporting.
See asterisked in PARCC required column.
12 MSDE will convert indicated data elements received from PARCC to the
data standards presently in place for any and all data files received
from PARCC, used for State reporting purposes and forwarded to local
school systems.
Contact Information:
Dale Cornelius, Technology
dale.cornelius@maryland.gov
Trinell Bowman, Accommodations
trinell.bowman@maryland.gov
Gayle Scott, Data Files
gayle.scott2@maryland.gov