GSC – Saginaw County Update
P-20 Efforts:
“Metrics, Dashboards and Accountability”
March 17, 2011
Project Charter
for
Early Childhood Component/s of the Cradle-to-College-Through-Career (P-20)
Longitudinal Student Tracking System for Saginaw County, MI
Version 3.0
Prepared by Rich Van Tol
Saginaw Intermediate School District
Background - Accountability
 Project LAUNCH and the need to revisit Evidence-
Based Practices, fidelity, and accountability
 MSU Independent Evaluation of Parents As Teachers –
PAT
 Birth-5 Saginaw County (PAT) was using three
separate data systems, which then had to be merged
for county-wide analysis and reports
 UIC assignment was cumbersome
 The partners were not using the same forms
 Confidentiality issues
Background continued…..
 Early On (0-3 Part C), Michigan Mandated
Special Education (0-26), and IDEA Part B
(3-21) has had a data system: MI-CIS
 https://www.micis.org/
 Phylis Beyer……..Perspective and Discussion
- Using the MI-CIS UIC function to do UIC
assignment for Birth-5 Saginaw County
Background continued…..
 Head Start, GSRP and Early Head Start had
a data system: Child Plus
 https://www.childplus.net/
 Florence Thompson……..Perspective & Discussion
- UIC assignment for Head Start, GSRP and Early
Head Start
Background continued…..
 K-12 schools/LEAs are using an array of
student information management systems.
 TIES, Skyward, etc.
 K-12 schools/LEAs also had a Title II D grant to
establish a regional data warehouse.
 Early childhood, via the Implementation Fund,
“bought” it’s way into the conversation…luckily!
Background continued…..
 Birth-5 Saginaw County and the home
visiting partners needed a web-based data
system to track its data:
 https://v3.childcareresource.com/felix/
Enables the monitoring of the program, tracking home
visits, screen/assessment results, UIC assignment, etc.
As a collaborative, we…..
 Arrived at common intake forms for Birth-5
 Arrived at a common Authorization to Share
Information form across Birth-5, Early Head Start,
Head Start, GSRP, Early On, Special Education, etc.
 Performed collective training on the forms and familyfriendly best practices to get consent from families
Ken Bell Perspective
Building the B-5 DB and future efforts with
the Regional Data Warehouse
EARLY CHILDHOOD PROCESS MAP
Interim EC Data Collection System B5
( replaced by permanent solution
later?)
Collect Key Child &
Family Information
Integrate w Data
Warehouse
Assign UIC,
Enter in MSDS
Integrate w State
Level Agencies
B-20 Data Warehouse
Integrate w K-12 Student
Information Systems
•Skyward
•TIES
•CIMS
•TEMS
Integrate w EC Student
Information Systems
Use The Data To
Optimize Child –
Student Services For
Each Child
•Head Start
•Birth-5 / Great Parents
•Great Start University
•Great Start Readiness
Program
•Imagination Library
•TBD
EARLY CHILDHOOD DATA COLLECTION SYSTEM
Interim EC Data Collection System B-5
(Does it do all of these or just collect data to start?)
Create a Data Model to Identify Key Child & Family Information
Create a Process Model to Identify Who, What, When, How
Map Data Model to current Data Warehouse, SIS, EC systems
and State Systems such as the MSDS
Prepare a GAP Analysis
Define Interfaces needed and design interface architectures
(XML , CSV, Web Services?)
Design, Build (or purchase ), and Implement
the data collection system
S t a t e w i d e
Longitudinal
Data Systems
Notes from the SLDS Grant Program
Goals of Statewide Longitudinal Data Systems (SLDSs)
• evaluate teacher programs to improve instruction
• know if graduates have skills to succeed in
postsecondary and/or workforce
• simplify local, state, and federal reporting
• support informed decision-making for all educators
http://nces.ed.gov/Programs/SLDS
SLDS can help states…
evaluate various education programs
 How program participation relates to high school graduation
 Students’ success with transitions to postsecondary institutions
 Effective teacher instruction programs
develop early warning indicator systems
 Use key variables to identify at-risk students by program, teacher, school
Grantee
States
Next Steps for SLDS
 Allow for reliable connections to early childhood,
postsecondary and labor data
 Connect teachers and students to understand teacher impact
 Provide data access to research community and public
stakeholders
 Figure out how to build data structures for seamless transfers of
student records across state lines
 Data use at all levels of education
http://nces.ed.gov/Programs/SLDS
Elements of Longitudinal Data
Systems (America Competes Act)
1.
Student Enrollment Information
2.
Information on Graduates,
Transfers, Dropouts
3.
State Assessment Scores
4.
Information on Students Not
Tested
5.
College-Readiness Test Scores
6. A Teacher Identifier System
7. Student Transcript Information
8. Data on Student Transition and
Success in College
9. Data on Preparation for Success in
Postsecondary Education
10. An Audit System to Ensure Data
Quality
11. Ability to Share Data from
Preschool Through College
12. Unique Student Identifiers
SLDS Program
Evolution
Moving along the Accountability Spectrum
 Compliance Reporting
 Accountability (rearview mirror view—what we did well/not so
well), i.e., Outcomes/Results of Program/s
 Continuous Improvement (looking out the front window)
The future?
 Continue to assign UIC and sustain the data system
infrastructure that is in place
 Continued work with the Regional Data Warehouse
 Michigan Care Improvement Registry (MICR) and
possible link with Child Plus, i.e., California’s
Immunization Registry links to their Head Start
programs (Child Plus) to verify child status (Jeremy
Reuter, HSSCO).
 CC.NET into the data warehouse?
 Common Kindergarten assessment system?
Opportunity to Leverage Federal
Funding
Source: Leveraging Federal Funding: A Roadmap for States